Policy 120 - Administrators/Staff Who Teach

Section: Employment
Policy Number: 120
Responsible Office: Provost
Effective Date: 7/21/97
Revised: 8/14/01; 9/3/03; 1/1/04; 4/20/04; 3/10/12; 3/19/13; 8/11/15; 8/9/18; 1/17/24


This policy applies to full-time administrators and staff. It does not apply to courses taught in the School of Law.


Recognizing the value and expertise that administrators and staff can bring to classroom instruction at St. John’s University, the following policy shall inform decisions made regarding the assignment of administrators/staff to courses of instruction offered within the University:

  1. After June 30, 1997, the University will make no employment commitment to administrators/staff that includes teaching. 
  2. Administrators/staff with appropriate academic credentials who desire to teach for additional pay will be eligible to do so only before or after scheduled University office hours (generally, 8:30 a.m. to 4:30 p.m.) or before or after their office hours as arranged with their supervisors. Since classes begin at 7:30 a.m. Monday through Friday, administrators/staff who are permitted by their supervisors or office policy will be eligible for assignment to teach 7:30 a.m. classes, but must extend their administrative workday accordingly. Administrators/staff may teach one course during work hours with the prior approval of their supervisor.
  3. Administrators/staff with appropriate academic credentials who desire to teach must first obtain permission from their immediate supervisor before accepting a course assignment; that permission must be communicated in writing to the Dean of the College in which the course is being offered. The department providing the course assignment must also provide a written request/justification to the Dean.
  4. The Dean of the College in which the courses are being offered will notify the Provost in writing of the teaching assignments of administrators/staff approved to teach in the College before final approval is communicated in writing by the Dean to the administrator/staff and his or her immediate supervisor and the department chairperson.
  5. The current rate payable to administrators/staff who teach is 1/36 of the base salary per course credit with a cap of $1,500 per credit with no more than $4,500 per course. Part-time staff and administrators who teach are paid at the appropriate Adjunct rate.
  6. Administrators/staff shall not be given approval to teach more than one course, which for this policy is equivalent to 3 credits. Anything less than 3 credits will be pro-rated at the per credit rate as stated in section 5 of this policy. If, in the rarest of circumstances, a second course is taught, there will be no remuneration for the second teaching assignment, with the exception of administrators/staff approved to teach two First Year Seminar courses in one semester, who will receive remuneration for both courses. Only one of the First Year Seminar courses may be taught during working hours with prior approval of their supervisor. Post-doctoral research fellows are permitted to teach up to two courses with remuneration.
  7. As in the past, administrators/staff may not teach during any summer session or intersession, except in the rarest of situations when an exemption may be made by the Provost. All requests must be sent to the Office of the Provost prior to the start of the summer session. 

St. John's University, New York
Human Resources Policy Manual