Conference Services Policies & Procedures

Policy 927 - Network Security Policy

All Guests will comply with all laws, rules, regulations and orders that are applicable to the use of the accommodations and facilities. Licensee shall reasonably cooperate with the University, and shall use reasonable efforts to cause all participants to fully cooperate with the University in any and all University investigations into matters related (directly) to the participant’s stay on campus. Any Participant who materially fails to comply with this shall be removed from the Campus by Licensee without unreasonable delay. St. John’s Conference Services shall have the right to remove the participant without any obligation to refund or credit Licensee for any portion of the charges for the accommodation(s) occupied by the affected Participant(s).  Licensee and guests will be responsible for any damage charges to facilities.

Alcohol:

The sale, use, distribution, consumption, or procurement of alcoholic beverages on University premises is prohibited, except when guest attendance is permitted at a University-sponsored event. The sale, use, distribution, consumption or procurement of alcoholic beverages for anyone who is under the age of twenty-one (21); being in the presence of alcohol on University premises; suspicion of alcohol intoxication; the use of false identification to procure alcohol. Guests are expected to abide by all federal and state laws regarding alcohol.

Assault:

Intentionally inflicting bodily harm upon any person; taking reckless action that results in harm to any person; or threatening by any means of transmission the use of force to harm or injure any person.

Bias:

Any verbal or physical action committed against or directed toward a person or property that is motivated, in whole or in part, by bias toward a member of the University community’s actual or perceived status with respect to race, religion, color, national or ethnic origin, age, sex, sexual orientation, marital status, citizenship status, disability, genetic information, status as a victim of domestic violence or status in the uniformed services of the United States, or other protected classes as required by law.

Civil/Criminal Law

Any guest who is found responsible for any state, federal or municipal law may be subject to disciplinary action for said offenses.

Compliance:

Failure to comply with the directions or requests of a member of the University community acting in the performance of his or her duties. Failure to comply with written directives such as a No Contact Order.

Compliance with Emergency Regulations:

Failure to comply with specific emergency regulations and evacuation procedures for buildings on University premises.

Computing and Cyber Harassment:

Using information and communication technologies as means of intimidation, harassment, or unwarranted interruption. This includes, but is not limited to, email, social media, the Internet, smart phone or tablet applications, cellular phones and video recorders. The procurement and/or transmission of videos or photographs of another individual without his or her expressed permission are prohibited.

Damage to Property:

Damaging property of the University or that of a member of the University community, or a campus visitor while on University premises, or the property of a local resident. Licensee and guests will be responsible for any damage charges to facilities.

Decorations: 

All decorations must be of nonflammable materials and may not cover or block exits, exit signs, lights, fire extinguishers, or ceilings. Decorations may not be attached to any fire safety equipment, including sprinklers. Neon signs may not be displayed publicly.

Disorderly Conduct:

Engaging in behavior that is destructive, dangerous, harmful, obstructive, or disorderly. Conduct that is unreasonable in the time, place, or manner in which it occurs.

Drugs:

The use (or being in the presence of the use), possession, distribution or manufacturing of narcotic or dangerous drugs or any illegal or controlled substances, except as expressly permitted by law or those prescribed by a physician and kept in their labeled containers. Being in the presence of narcotic or dangerous drugs and/or illegal or controlled substances on University premises or off-campus is prohibited. Use, possession, distribution, or the manufacturing of plants or chemicals to induce an altered state of consciousness is prohibited. Guests are expected to abide by all federal and state laws regarding illegal or controlled substances.

False Information:

Knowingly furnishing false information in any form to a member of the University community.

False Reporting of an Emergency. Intentionally making a false report of a bomb, fire, attack, or other emergency.

Fire Safety:

Tampering with or misusing fire alarms or obstructing the functioning of fire alarms, fire exits, fire-fighting equipment, smoke/heat detectors and sprinkler systems on University premises. Additionally, causing or creating a fire; the use of all open flame devices such as (but not limited to): incense, candles, kerosene lamps, hibachis, and barbecue grills; the use of natural trees or wreaths; and the use of any and all fireworks.

Forgery/Fraud:

Forgery, alteration, or misuse of University documents, records or identification.

Furniture: 

The furnishings provided by the University may not be removed from assigned rooms. Furniture must not be tampered with or dismantled and all furniture must be left in the room/suite to which it has been allocated. Non-issued University furniture, wall-to-wall carpeting, and carpet tiles are not permitted.

Gambling:

Gambling in any form is prohibited on all University premises.

Harassment:

Any behavior (verbal, written, or physical) that abuses, assails, intimidates, demeans, victimizes, or has the effect of creating a hostile environment for any person.

Hazing:

Hazing is defined as any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a guest for purposes including, but not limited to, initiation or admission into or affiliation with any organization. Individuals who witness hazing while not actively participating may be held accountable for their actions or inactions. Hazing includes, but is not limited to: behavior could be seen by a reasonable person as pressuring or coercing the guest into violating state or federal law; any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, alcohol, liquor, drug, or other substance, or other forced physical activity that could adversely affect the physical health or safety of the guest; any activity that would subject the guest to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the guest; destroys or removes public or private property; or violates any University policy.  St. John’s will not consider a defense of a Hazing allegation when the accused guest or organization claims that (1) any or all participants consented to the documented conduct; (2) the conduct was not part of an official organizational event or otherwise sanctioned or approved by the organization; or (3) the documented conduct or activity was not an explicit condition of membership to or affiliation with an organization.

Health and Safety: 

St. John’s University reserves the right to enter a guest’s room for the purpose of maintaining safety and security standards, and to enforce health regulations. Inspections occur to keep suites/rooms in livable and safe condition. Inspections may occur at any time. Formal inspections of all rooms/suites will occur at check out. In addition, informal inspections will take place every other month. These inspections are unannounced. If any conduct violations are observed during health and safety inspections (i.e. alcohol, drug paraphernalia).

Keys:

Unauthorized possession, duplication, or use of keys or StormCards to University facilities is not permitted.

Misconduct:

Misconduct means any conduct that reflects a failure to live up to the expectations of all Guests. This includes, but is not limited to: the possession on University premises of any type of paraphernalia analogous to the consumption of alcohol (e.g., beer bongs, keg taps);possessing alcohol containers on University premises; the possession of any type of paraphernalia analogous with the use, distribution or sale of illegal substances/narcotic drugs (e.g., scales, bongs, gutted cigars, rolling papers, pipes, glassine baggies); the possession of any item that may be deemed a risk to the health and safety of a St. John’s University student, a member of the University community or a visitor to the University; taking, removal or retaining property from any campus location which is not immediately brought to the Public Safety Command Center.

Noise:

Quiet hours are Sunday through Thursday (11 p.m.–7 a.m.) and Friday through Saturday (midnight–10 a.m.).  Courtesy hours are in effect 24 hours a day, seven days a week.  Outside noise (i.e., music, people speaking, etc.) in the residence facilities that is loud enough to be heard inside any building is prohibited, unless it is a University-sponsored event.  Guests are not permitted to place stereo speakers in their windows or into the hallways.  Musical instruments and stereos are allowed, but must be used in compliance with courtesy and quiet hour’s guidelines. These items may not be used outside unless permission has been granted for a special event.

Pets:

All pets are prohibited on University premises with the exception of service animals previously approved through the standard accommodations process.

Retaliation:

Retaliation for reporting any allegations of misconduct is in itself a violation of the Guest Code of Conduct. This also protects retaliation against any participant in the guest conduct process. The University will take strong action if retaliation occurs against an individual who files a complaint or third-party report, or any individual who participates in the investigative and/or disciplinary process (e.g., as a witness). Incidents of retaliation should be reported to the Office of Conference Services immediately.

Sexual Misconduct:

St. John’s University does not tolerate and prohibits sexual misconduct and gender discrimination. The University is committed to address these behaviors, as they are antithetical to our mission, values and standards. Sexual misconduct includes exposing a person to a range of unwelcome behavior of a sexual nature that is committed without consent or by intimidation, coercion, threat or force. Sexual misconduct includes, but is not limited to, sex discrimination, sexual harassment, sexual assault, sexual coercion, sexual exploitation, dating violence, domestic violence, and stalking. Sexual misconduct can occur between strangers or acquaintances, as well as people involved in intimate or sexual relationships.  Sexual misconduct can occur between individuals of the same gender or opposite gender and in heterosexual and homosexual relationships. The consumption of alcohol or the use of illegal substances does not constitute a mitigating circumstance when it contributes to a violation regarding sexual misconduct.

Sexually Inappropriate Conduct: 

Unwelcome sexual conduct that may not rise to the level of sexual harassment or sexual exploitation, but that is sexual in nature. Examples include, but are not limited to, posting or showing sexually explicit or offensive material; an isolated occurrence of obscene or sexually offensive gestures and comments; lewdness; exposure of one’s self to another person without that person’s consent.

Sexual Exploitation: 

Any act whereby one person takes sexual advantage of another who has not provided consent. Sexual exploitation occurs when the perpetrator acts for his or her own advantage or benefit, or for the benefit or advantage of anyone other than the person being exploited. Sexual exploitation includes the exposure of one’s self to another person without that person’s consent; it also includes recording, photographing, transmitting, viewing or distributing intimate or sexual images or sexual information without the knowledge and consent of all parties involved, observing others who are engaged in intimate or sexual situations without permission, acts of incest, or engaging in consensual activity with another person while knowingly infected with HIV or some other sexually transmitted disease without informing the other person of such infection.

Sexual Harassment:

 Unwelcome conduct, based on sex or on gender stereotypes that a reasonable person would find intimidating, hostile, or offensive. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, graphic or physical conduct of a sexual nature, when: (1) submission to, or rejection of, such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, education or campus life activities, or used as the basis of any academic, student life or employment decision (quid pro quo or “this for that”); or (2) such conduct is sufficiently severe, persistent or pervasive such that it limits an individual’s ability to participate in, or benefit from, the University’s education or work programs or activities (hostile environment).

Sexual Assault:

Nonconsensual Sexual Contact: Any intentional sexual contact with another person, however slight, that occurs without that person’s consent. This includes oral or genital contact not involving penetration; forceful use of an object not involving penetration; contact with the breasts, buttocks or genital area, (including over a person’s clothing); removing the clothing of another person without consent; or kissing without consent. Sexually touching another individual by the threat of force or intentional contact of a sexual nature with a person who is incapacitated at the time, is also considered nonconsensual sexual contact. This also includes other intentional actions that may be construed has having a sexual nature. Nonconsensual sexual contact is a form of sexual assault.  Nonconsensual Sexual Penetration: Any act of oral, vaginal or anal penetration by a person’s penis, finger, body part, or an object without consent. Any such act involving force or duress, or that occurs with an incapacitated individual, will be deemed especially egregious. Nonconsensual sexual penetration is a form of sexual assault.

Smoking:

The use of any product or device conducive to the act of smoking, including (but not limited to) cigarettes, cigars, electronic cigarettes, water pipes and vaporizers. Smoking is prohibited in all University buildings. Smoking is prohibited outdoors within thirty (30) feet of building entrances and open windows. Guests must follow smoking regulations for all University premises.

StormCards:

All overnight guests 7 and older are required to have a StormCard.  Guests 6 and under are not permitted to stay overnight.

Solicitation:

Soliciting for donations, soliciting for business, advertising, or selling items without receiving written authorization from an authorized member of the University community.  Stalking refers to occasions where an individual travels with the intent to kill, injure, harass or intimidate another person, or when an individual willfully and repeatedly engages in a knowing course of conduct directed at another individual or group of people that a reasonable observer may consider to alarm, torment, or terrorize the recipient. Such behavior is prohibited regardless of the relationship between individuals. Any behavior or activity that causes, attempts to cause, or would be reasonably expected to cause substantial emotional distress to another individual may be considered stalking behavior.

Theft:

Attempted or actual theft of personal, private or public property, either on-campus or off-campus. This includes, but is not limited to, property of the University; property of a member of the University community; property of a campus visitor while on University premises or at University-sponsored activities.

University Facilities:

The unauthorized entry to or use of University facilities including opening windows or locked doors to allow the entry or exit of unauthorized guests.

University Identification:

The misuse or transfer of University identification, the StormCard. This includes but is not limited to transfer of the StormCard to use the meal plan; to gain entry to University buildings; or to use any of the accounts on the StormCard in order to procure University services. StormCards must be carried at all times on University premises. Lending a StormCard to anyone or failure to present it when requested by a member of the University community are considered to be violations.

University Name and Related Graphics:

Guests of the University, whether individually or collectively, shall not use the name of St. John's University or the names of its units for any activity without written consent of the appropriate member of the University community. The crest and seal of St. John's University are exclusive property of St. John's University. The use of the crest and/or the seal is prohibited except with the expressed permission of the Secretary of the University.

Weapons and Explosives:

The University expressly prohibits on University-owned or controlled property or at University-sponsored functions the possession, display, use or distribution of any weapon to include any firearm (including air-or gas-powered firearms), pistol, revolver, shotgun, rifle, assault weapon, ammunition, explosive, firework, stun gun, switchblade and other automatic knife, and other deadly or dangerous weapons, such as are defined in New York Penal Law Article 265. This prohibition extends to imitation firearms and other objects that can be construed or used as weapons, and to items that pose a potential hazard to the safety or health of others; and unauthorized hazardous materials or chemicals. Exceptions to this policy, particularly for educational or performance purposes, must receive specific, written authorization from the Executive Director of Public Safety.

Ethical Business Practices Certification

Licensee represents and certifies that:

A. Ethical business practices will be strictly adhered to during the life of this contract. During the term of this Agreement, neither Licensee nor any director, partner, principal, officer or employee shall, in connection with this or any other contract which Licensee has with any other party:

File with a government office or employee, a written instrument which intentionally contains a false statement or false information; or

Intentionally falsify business records; or

Give or offer to give, money or any other benefit to a labor official with intent to influence that labor official with respect to any of his or her acts, duties or decisions as a labor official; or

Give, or offer to give, money or any other benefit to a public servant with intent to influence that public servant with respect to any of his or her acts, duties or decisions as a public servant; or

Exchange or offer to give any money, gift, gratuity, personal service, entertainment or unusual hospitality to the University or any of its directors, partners, principals, officers, agents or employees; or

Solicit or receive political, religious or charitable contributions on behalf of the University or any of its directors, partners, principals, officers agents or employees; or

Solicit or receive any money, gift, gratuity, personal service, entertainment or unusual hospitality, or political, religious or charitable contributions from any subcontractor or sub-consultant that supplies goods or services on the Project; or

Knowingly participate in the criminal activities of any organized crime group, syndicate or “family”, nor shall any person employed by or associated with any such organized crime “family”, syndicate or group participate through criminal means in any of the business affairs of Licensee.

B. If it becomes known that any director, partner, officer, employee of Licensee, or any shareholder owning 5% or more of Licensee’s stock:

is the subject of investigation involving any violation of criminal law or other federal, state of local law or regulation by any governmental agency; or is arrested, indicted or named as an unindicted co-conspirator in any indictment or other accusatory instruments; or is convicted of any felony under state or federal law and/or any misdemeanor involving a business related crime,

Licensee shall immediately notify the University of any such event.

PURPOSE:

To set guidelines on the use, care and security of the golf carts owned and/or operated by University personnel. To limit the unauthorized operation of unsecured golf carts and promote the safe operation within the vehicle and traffic laws of the state.

Operators of Golf Carts:

1. Golf cart operators must possess a valid driver’s license, verified by a department supervisor.
2. Golf cart operators will obey the University’s speed limit of 10 mph and are subject to disciplinary action and loss of driver privileges for unsafe or misuse of golf carts.
3. Golf carts are not licensed to operate on public streets within New York City and are prohibited from leaving the campus grounds.
4. Golf cart operators will only allow one passenger per seat. No one will be allowed to stand on the rear of the vehicle.
5. Non-St. John’s employees are prohibited from operating a golf cart on campus unless it is expressly authorized by the department head.
6. Golf carts operators will not attempt to drive around roadway gate arms or planters used to prevent vehicles from entering certain areas of the campus.
7. Operators will use the gate arm intercom phone to call Public Safety and have the gate opened remotely to allow the vehicle to safely pass.
8. Operators will always give pedestrians the right of way.
9. Golf carts will not be driven on sidewalks.
10. The use of a cell phone is prohibited while operating the golf cart.
11. Inspect the vehicle prior to use for damage and missing or defective equipment.
12. Always check behind the vehicle before backing up.
13. Secure any cargo or tools that have been loaded into the golf cart, and do not leave property in the cart unattended.
14. Park on hard, flat, and covered surfaces such as asphalt or concrete. Do not block fire lanes/hydrants, entrances to buildings, stairways, disability ramps, pedestrian walkways, or normal traffic flow. Engage the parking brake and turn the wheels when not in transit. Always take the keys with you. Secure the ignition switch with the hasp and padlock if equipped.
15. Report any accidents to Public Safety immediately and to your Supervisor.
16. Speed should be reduced when approaching pedestrians, intersections, turning, inclines, approaching other vehicles, or during inclement weather.
17. Drivers and passengers must remain seated while the vehicle is moving, with hands, arms, legs, and feet within the confines of the cart when in motion.

NOTE:

All golf carts owned by the University will have a number affixed to it identifying what department the vehicle is owned and operated by. Public Safety will provide a decal number and advise where the number should be placed for ease of observation by CCTV cameras. Storage and security of golf carts owned by the University:

1. Golf carts owned by the University will have a metal hasp affixed to the vehicle which will cover and block any access to the ignition switch while the vehicle is not being used. The hasp will be locked in place by a padlock.
2. While department-owned golf carts are stored, an effort should be made to have the vehicle placed in view of a Public Safety Camera.
3. The padlock key will be attached to the golf cart key and stored in a secured area.
4. Keys will only be distributed by an administrator of that department to an authorized operator.

NOTE:

This policy applies to all golf carts regardless of how they are powered (gasoline/electric). Storage and security of golf carts temporarily leased by the University:

1. Golf carts that are rented for events or leased for long-term camps or other needs will be parked directly adjacent to the Public Safety all-terrain vehicles just inside Gate #6.
2. An electrical outlet is available at the Gate #6 location for battery-operated carts to be charged as needed.
3. Golf carts stored or charging at the Gate #6 parking area will have a metal chain affixed to the steering column that will be attached to all other carts parked at the gate.
4. The chain will be secured with a padlock in such a manner that no one cart can be removed without unlocking the chain and removing it from the steering column.
5. The padlock key will be stored in the Public Safety Command Center along with the golf cart ignition keys.
6. When a golf cart is being picked up, the person requesting the golf cart will be asked to leave a valid driver’s license that will be kept at the Public Safety Office until the golf cart is returned.
7. Public Safety Officers will make sure the golf cart logbook is filled out.

NOTE:

Operators of leased golf carts are required to pick up the keys for their cart at the Public Safety office. They will be asked to produce and leave a current driver’s license when picking up the keys. Once the keys are returned the license will be returned to the owner. Public Safety will unlock the cart from its security chain.

COVERAGE AND AMOUNTS

Without limiting the generality of any provision of the Agreement, Licensee shall, at Licensee’s sole cost and expense, obtain the following insurance coverage with a carrier licensed by the New York State Insurance Department. Carriers shall carry an A.M. Best’s Rating of not less than “A-.” Each of the following required insurance coverages shall: (a) provide for amounts of coverage that shall be equal to the greater of: (i) the limits normally carried by Licensee; (ii) the limits set forth below; or (iii) any greater amount that may be required by law; and (b) be written on a comprehensive occurrence basis and maintained until the termination of this Agreement or any later date established in accordance with this Agreement.

1. General Commercial Liability Insurance, including Contractual Liability, Personal Injury, Broad Form Blanket Contractual Liability with a limit, each occurrence, of not less than two million dollars ($2,000,000) and aggregate limit of not less than five million dollars ($5,000,000).  The policy must include coverage for sexual abuse, sexual molestation, sexual exploitation or sexual injury, including such damages caused by employees, servants or any other person performing services on behalf of any insured.  If Licensee will not be bringing minors onto campus and Licensee’s program is not subject to paragraph 10 of the Conference Services Agreement, Licensee need not obtain coverage for sexual abuse, sexual molestation, sexual exploitation or sexual injury.
2. Commercial Automobile liability insurance with a combined single limit, of not less than one million dollars ($1,000,000). If Licensee owns no automobiles, coverage must be provided for non-owned and hired automobiles with a limit, each occurrence, of not less than one million dollars ($1,000,000).
3. Workers’ Compensation insurance in which Coverages A and B are in compliance with applicable laws of the State of New York, and in which Coverage B - Employer’s Liability is no less than one million dollars ($1,000,000). Licensee and its insurer shall waive any right of recovery against the University for claims paid under the Workers Compensation and Employer’s Liability Policies.
4. Excess or Umbrella Liability insurance, no more restrictive than the underlying insurance, with limits of not less than five million dollars ($5,000,000) per occurrence and annual aggregate. Excess or Umbrella Liability Insurance must apply to all liability coverages including sexual abuse.

GENERAL PROVISIONS

1. All insurance obtained as required by this Agreement shall be primary with respect to any other similar insurance purchased by or maintained by the University notwithstanding the provisions of such insurance and, except for workers’ compensation and employers’ liability insurance, shall name “St. John’s University, New York” as an additional insured. Licensee shall provide a written endorsement to each general liability insurance policy that names the University as an additional insured, which also must waive any right of subrogation against the University.
2. All policies shall provide that not less than thirty (30) days’ prior written notice of any policy cancellation, non-renewal or material change be given to the University by certified mail, return receipt requested.
3. Licensee shall maintain such insurance at all times during the term of this Agreement and not less than three years after final termination of this Agreement or shall agree to purchase an extended reporting period endorsement.
4. All policies or Certificates of Insurance delivered to the University shall be accompanied by evidence, satisfactory to the University, that the applicable premiums have been paid.

NCAA RULES AND REGULATIONS

(Taken from the 2019-20 NCAA Division I Manual)

1.1 Tryouts.

1.1.1 Prohibited Activities. A member institution, on its campus or elsewhere, shall not conduct (or have conducted on its behalf) any physical activity (e.g., practice session or test/tryout) at which one or more prospective student-athletes (as defined in Bylaws 1.1.1.1 and 1.1.1.2) reveal, demonstrate or display their athletics abilities in any sport except as provided in Bylaws 1.1.2 and 1.1.3. [D] (Revised: 8/5/04, 1/17/09)

1.1.1.1 Definition of "Prospective Student-Athlete" for Tryout-Rule Purposes -- Sports Other Than Men's Basketball and Softball. In sports other than men's basketball and softball, for purposes of the tryout rule, the phrase "prospective student-athlete" shall include any individual who has started classes for the ninth grade and is not enrolled in the member institution at the time of the practice or test therein described. (Revised: 1/11/89, 1/17/09, 4/25/18)

1.1.1.2 Definition of "Prospective Student-Athlete" for Tryout-Rule Purposes -- Men's Basketball and Softball. In men's basketball and softball, for purposes of the tryout rule, the phrase "prospective student-athlete" shall include any individual who has started classes for the seventh grade and is not enrolled in the member institution at the time of the practice or test therein described. (Adopted: 1/17/09, Revised: 4/25/18)

1.1.1.3 Competition Against Prospective Student-Athletes -- Sports Other Than Football. In sports other than football, an institution's varsity intercollegiate team may compete against a two-year college team but may not compete against a high school or preparatory school team. An institution's varsity team may not participate in a contest against an outside team (e.g., nonscholastic team) that includes high school prospective student-athletes except for permissible contests while on a foreign tour, exempted contests against a foreign team in the United States and the U.S. national team. In individual sports, it is permissible for an institution's varsity team and an outside team that includes prospective student-athletes to participate in the same open event, provided the event either involves no team scoring or the event uses team scoring such that the institution's varsity team and the outside team are in separate scoring categories. Subvarsity teams are not bound by this prohibition. [D] (Revised: 8/5/04, 1/9/06 effective 8/1/06, 2/26/07, 9/18/07, 1/16/10 effective 8/1/10, 4/29/10 effective 8/1/10 a contract signed before 8/14/09 may be honored)

1.1.1.4 Competition Against Prospective Student-Athletes -- Bowl Subdivision Football. [FBS] In bowl subdivision football, an institution's varsity and subvarsity intercollegiate teams shall not compete against any team that includes prospective student-athletes. [D] (Adopted: 1/16/10 effective 8/1/10, Revised: 4/29/10 effective 8/1/10 a contract signed by 8/14/09 may be honored)

1.1.1.4.1 Exception -- National Service Academy Subvarsity Team. [FBS] A national service academy's subvarsity team may compete against a two-year college team, a high school team or a preparatory school team, provided no payment or other inducement (e.g., guarantee) is provided to such a team and no recruiting activities occur with members of such a team in conjunction with the competition. [D] (Adopted: 1/15/11 effective 8/1/11)

1.1.1.5 Competition Against Prospective Student-Athletes -- Championship Subdivision Football. [FCS] In championship subdivision football, an institution's varsity intercollegiate team shall not compete against a high school or preparatory school team. An institution's varsity intercollegiate team may compete against a two-year college team and its subvarsity team may compete against a two-year college team, a high school team or a preparatory school team, provided no payment or other inducement (e.g., guarantee) is provided to such a team and no recruiting activities occur with members of such a team in conjunction with such competition. [D] (Adopted: 4/29/10 effective 8/1/10 a contract signed before 8/14/09 may be honored)

1.1.1.6 Competition in Conjunction with a High School, Preparatory School or Two-Year College. In basketball, football, women's gymnastics and volleyball, member institutions shall not permit competition between or among high schools, preparatory schools or two-year colleges to be conducted in conjunction with an intercollegiate athletics event. (Revised: 1/10/90, 1/10/95, 8/5/04, 4/25/18 effective 8/1/18)

1.1.1.6.1 Criteria. An intercollegiate contest may be scheduled on the same day as a high school, preparatory school or two-year college contest (without being considered to be scheduled "in conjunction" with that event) only if the college and high school, preparatory school or two-year college events are conducted in separate sessions, separate tickets are sold for the events, and the playing facility is cleared between the contests. (Revised: 1/10/90, 1/10/95)

1.1.1.7 Nonscholastic-Based Basketball. In basketball, a member of an institution's coaching staff or an institutional staff member with basketball-specific duties (e.g., director of basketball operations, manager, administrative personnel) may only participate in coaching activities involving a nonscholastic-based basketball team that includes the staff member's child or children and that is of the opposite gender than the institution's team with which the staff member is associated. A coaching staff member or an institutional staff member with basketball-specific duties may not participate on teams that include individuals with eligibility remaining or that include individuals of prospective student-athlete age or younger, regardless of the gender of the participants. [D] (Revised: 8/5/04, 4/28/05 effective 8/1/05, 1/9/06)

1.1.1.7.1 Planning or Operation of Nonscholastic Events -- Men's Basketball. In men's basketball, a staff member or a representative of the institution's athletics interests shall not be involved in any way in the planning or operation of a men's/boys' basketball nonscholastic event on an institution's campus. (Adopted: 8/26/10)

1.1.1.8 Nonscholastic Practice or Competition -- Men's Basketball. An institution [including any institutional department (e.g., athletics, recreational/intramural)] shall not host, sponsor or conduct a nonscholastic basketball practice or competition in which men's basketball prospective student-athletes (see Bylaw 13.11.1.2) participate on its campus or at an off-campus facility regularly used by the institution for practice and/or competition by any of the institution's sport programs. (Adopted: 4/28/11 a contract signed before 10/29/09 may be honored)

1.1.1.8.1 Exception -- State Multisport Events. An institution may host basketball-related events that are part of officially recognized state multisport events. (Adopted: 4/28/11)

1.1.1.8.2 Exception -- Other Events. An institution may host, sponsor or conduct a nonscholastic event that involves men's basketball prospective student-athletes, provided it meets one of the following conditions: (Adopted: 4/28/11)

(a) The event is open (see Bylaw 1.1.3.1) and all participating men's basketball prospective student-athletes reside within a 50-mile radius of the institution's campus;

(b) The event is part of a program that is consistent with the mission of the institution (e.g., state wellness and educational programs) and is conducted in accordance with Bylaw 1.1.3.2; or

(c) The event is an ancillary event that is part of a nonathletics program (e.g., Boy Scouts) and is conducted in accordance with Bylaw 1.1.3.2.

1.1.1.9 Nonscholastic Practice or Competition -- Women's Basketball. An institution [including any institutional department (e.g., athletics, recreational/intramural)] shall not host, sponsor or conduct a nonscholastic basketball practice or competition in which women's basketball prospective student-athletes (see Bylaw 1.1.1.1) participate on its campus or at an off-campus facility regularly used by the institution for practice and/or competition by any of the institution's sport programs. [D] (Adopted: 1/14/12 a contract signed before 6/28/11 may be honored)

1.1.1.9.1 Exception -- State Multisport Events. An institution may host basketball-related events that are part of officially recognized state multisport events. (Adopted: 1/14/12)

1.1.1.9.2 Exception -- Other Events. An institution may host, sponsor or conduct a nonscholastic event that involves women's basketball prospective student-athletes, provided it meets one of the following conditions: (Adopted: 1/14/12)

(a) The event is open (see Bylaw 1.1.3.1) and all participating women's basketball prospective student-athletes reside within a 50-mile radius of the institution's campus;

(b) The event is part of a program that is consistent with the mission of the institution (e.g., state wellness and educational programs) and is conducted in accordance with Bylaw 1.1.3.2; or

(c) The event is an ancillary event that is part of a nonathletics program (e.g., Girl Scouts) and is conducted in accordance with Bylaw 1.1.3.2.

1.1.1.10 Nonscholastic Practice or Competition -- Bowl Subdivision Football. [FBS] In bowl subdivision football, an institution [including any institutional department (e.g., athletics, recreational/intramural)] shall not host, sponsor or conduct a nonscholastic football practice or competition (e.g., seven-on-seven events) in which football prospective student-athletes participate on its campus or at an off-campus facility regularly used by the institution for practice and/or competition by any of the institution's sport programs. [D] (Adopted: 1/14/12 a contract signed before 8/15/11 may be honored)

1.1.1.11 Use of Institutional Facilities for Noninstitutional Camps or Clinics -- Men's Basketball. In men's basketball, the use of institutional facilities for noninstitutional camps or clinics that include prospective student-athletes (see Bylaw 1.1.1.2) shall be limited to June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3) and shall not occur during a dead period. (Adopted: 4/28/11 a contract signed before 10/29/09 may be honored, Revised: 2/24/12)

1.1.1.12 Use of Institutional Facilities for Noninstitutional Camps or Clinics -- Women's Basketball. In women's basketball, the use of institutional facilities for noninstitutional camps or clinics that include prospective student-athletes (see Bylaw 1.1.1.1) shall be limited to June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3) and shall not occur during a dead period. [D] (Adopted: 1/14/12 a contract signed before 6/28/11 may be honored, Revised: 2/13/12, 2/24/12)

1.1.1.13 Use of Institutional Facilities for Noninstitutional Camps or Clinics -- Bowl Subdivision Football. [FBS] In bowl subdivision football, the use of institutional facilities for noninstitutional camps or clinics that include prospective student-athletes (see Bylaw 1.1.1.1) shall be limited to June [or any calendar week (Sunday through Saturday) that includes days in June (e.g., May 28-June 3)] and July, and shall not occur during a dead period. [D] (Adopted: 1/14/12 a contract signed before 8/15/11 may be honored, Revised: 2/24/12, 4/26/17)

1.1.1.14 Tryout Events. A member institution or conference may not host, sponsor or conduct a tryout camp, clinic, group workout or combine (e.g., combination of athletics skill tests or activities) devoted to agility, flexibility, speed or strength tests for prospective student-athletes at any location. An institution or conference shall not host, sponsor or conduct any portion (e.g., instructional clinic) of an event that also includes agility, flexibility, speed or strength tests for prospective student-athletes that are conducted at a separate location. In sports other than bowl subdivision football, a member institution's staff members may only attend (subject to sport-specific restrictions) such an event sponsored by an outside organization if the event occurs off the institution's campus and is open to all institutions (see Bylaw 1.1.7.4.5). [D] (Adopted: 1/10/92, Revised: 8/5/04, 1/9/06 effective 8/1/06, 9/18/07)

1.1.1.14.1 Exception -- National Team Tryout Events. In sports other than basketball and bowl subdivision football, it is permissible for an institution to host national team tryout events conducted by the applicable national governing body (see Bylaws 1.1.1.8, 1.1.1.9 and 1.1.1.10). (Adopted: 12/12/06, Revised: 3/13/12)

1.1.1.15 Notification of Ineligibility and Consequences -- Men's Basketball. If a violation of Bylaw 1.1.1 occurs in which a men's basketball staff member or a representative of the institution's athletics interests is involved in any way in the operation or planning of a boys'/men's basketball nonscholastic event on its campus, the institution shall declare each involved prospective student-athlete ineligible. Within 30 days of becoming aware of the violation, the institution shall provide written notification to each involved prospective student-athlete that the actions of the institution affected the prospective student-athlete's eligibility. The written notification shall also include an explanation of the consequences of the violation for the prospective student-athlete. (Adopted: 8/12/10)

1.1.2 Permissible Activities.

1.1.2.1 On-Campus Evaluations -- Basketball. In basketball, an institution may conduct an evaluation of a prospective student-athlete on its campus or at a site at which it normally conducts practice or competition, under the following conditions: [D] (Adopted: 1/14/12, Revised: 1/19/13, 4/8/16)

(a) For a high school or preparatory school senior, the evaluation may be conducted only after the conclusion of the prospective student-athlete's season and after he or she has exhausted high school or preparatory school eligibility in basketball;

(b) For a two-year college prospective student-athlete, the evaluation may be conducted only after the conclusion of the prospective student-athlete's season and after he or she has exhausted his or her two-year college eligibility in basketball;

(c) For a four-year college prospective student-athlete, the evaluation may be conducted only after the conclusion of the prospective student-athlete's season. (See Bylaw 1.1.1.3);

(d) The on-campus evaluation may be conducted only during the prospective student-athlete's official or unofficial visit;

(e) The on-campus evaluation shall be conducted not later than the opening day of classes of the institution's fall term;

(f) Not more than one on-campus evaluation per prospective student-athlete per institution shall be permitted (applied separately to the time period in which a prospective student-athlete completes high school or preparatory school eligibility and to the time period after the prospective student-athlete enrolls full time in a collegiate institution);

(g) Before participating in an on-campus evaluation, a prospective student-athlete is required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). A nurse practitioner whose state medical licensure allows for health care practice independent of physician supervision may complete the medical examination without supervision by a physician. The examination or evaluation shall include a sickle cell solubility test unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must be administered either within six months before participation in the on-campus evaluation or within six months before the prospective student-athlete's initial participation in practice, competition or out-of-season conditioning activities during his or her immediately completed season. In addition, the medical examination or evaluation may be conducted by an institution's regular team physician or other designated physician as a part of the on-campus evaluation;

(h) The institution's basketball student-athletes may participate in an on-campus evaluation, provided such participation is counted toward the applicable hourly and weekly limitations on countable athletically related activities (e.g., four hours per day and 20 hours per week during the playing season, four hours of skill instruction and eight hours per week outside the playing season);

(i) The duration of the on-campus evaluation activities (other than the medical examination or evaluation) shall be limited to two hours; and

(j) The institution may provide equipment and clothing to a prospective student-athlete on an issuance-and-retrieval basis.

1.1.2.2 Preseason Practice and Competition. A student-athlete who is not enrolled, but who has been accepted for admission to the institution in a regular full-time program of studies, shall be permitted to engage in preseason practice and competition in fall sports or practice occurring in midyear between terms on the academic calendar, provided such practice is not used to determine whether aid is to be awarded. [D]

1.1.2.3 Recreational Activities. A prospective student-athlete visiting an institution may participate in physical workouts or other recreational activities during a visit to an institution's campus, provided such activities: [D] (Revised: 1/11/94, 5/1/19)

(a) Are not observed by members of the athletics department coaching staff;

(b) Are not designed to test the athletics abilities of the prospective student-athlete; and

(c) A student-athlete or prospective student-athlete may not be required to report back to a coach or other athletics department staff member any information related to the activity. In addition, no athletics department staff member who observes the activity (e.g., trainer, manager) may report back to the institution's coach any information related to the activity.

1.1.2.3.1 Exception -- After National Letter of Intent Signing. A prospective student-athlete who has signed a National Letter of Intent (or a four-year college-transfer prospective student-athlete who has signed a written offer of financial aid and/or admission) may participate in voluntary weightlifting or conditioning activities (e.g., conditioning on the track) on the institution's campus in the presence of the institution's strength and conditioning coach, provided such activities are not prearranged, the strength and conditioning coach is performing normal duties and responsibilities in the supervision of the weight room or facility in use (e.g., track) and he or she does not work directly with the prospective student-athlete. [D] (Adopted: 8/26/10)

1.1.2.4 Local Sports Clubs. In sports other than basketball and football, an institution's coach may be involved in any capacity (e.g., as a participant, administrator or in instructional or coaching activities) in the same sport for a local sports club or organization located in the institution's home community, provided all prospective student-athletes participating in said activities are legal residents of the area (within a 50-mile radius of the institution). In all sports, an institution's coach may be involved in any capacity (e.g., as a participant, administrator or in instructional or coaching activities) in a sport other than the coach's sport for a local sports club or organization located in the institution's home community, provided all prospective student-athletes participating in said activities are legal residents of the area (within a 50-mile radius of the institution). Further, in clubs or organizations involving multiple teams or multiple sports, the 50-mile radius is applicable only to the team with which the institution's coach is involved; however, it is not permissible for the coach to assign a prospective student-athlete who lives outside the 50-mile area to another coach of the club. A coach also may be involved in activities with individuals who are not of a prospective student-athlete age, regardless of where such individuals reside. (In women's volleyball and women's beach volleyball, see Bylaws 1.1.7.9 and 1.1.7.10, respectively, for regulations relating to a coach's involvement with a local sports club and the permissible number of evaluation days.) [D] (Revised: 1/10/90, 1/16/93, 9/6/00, 4/25/02 effective 8/1/02, 5/11/05, 7/31/15, 5/1/19)

1.1.2.4.1 Exception. The 50-mile radius restriction shall not apply to a prospective student-athlete who resides outside a 50-mile radius of the institution, provided the institution documents that the local sports club is the closest opportunity for the prospective student-athlete to participate in the sport. (Adopted: 1/9/06 effective 8/1/06)

1.1.2.4.2 Legal Resident. A prospective student-athlete who relocates to an area within a 50-mile radius of the institution on a temporary basis (e.g., to participate on a club team or attend an institution while maintaining a permanent residence outside the 50-mile radius) is not a legal resident of the area regardless of whether the prospective student-athlete meets legal standards of state or local residency for governmental purposes. (Adopted: 9/18/07)

1.1.2.4.3 Institutional Sponsorship of Local Sports Club. Neither an institution's athletics department nor an institution's athletics booster group may sponsor a local sports club that includes prospective student-athletes. It is permissible for a department of the institution that operates independent of the athletics department (e.g., physical education department, recreation department) to sponsor a local sports club that includes prospective student-athletes, provided no athletics department staff member is involved with the club team. [D] (Adopted: 1/16/93, Revised: 1/11/94)

1.1.2.4.3.1 Exception -- Permissible Recruiting Expenses. An institution may provide expenses to a coach related to permissible recruiting activities on behalf of the institution that occur while the coach is also acting in a permissible capacity for a local sports club. (Adopted: 5/1/19)

1.1.2.4.4 Women's Volleyball -- Additional Restrictions. In women's volleyball, during a dead or quiet period, institutional coaching staff members may not coach a local sports club team at an off-campus competition where prospective student-athletes are present. However, it is permissible for an institution's coach to coach his or her own local sports club team in practice activities. [D] (Adopted: 4/28/05 effective 8/1/05)

1.1.2.4.5 Noncoaching Staff Members with Sport-Specific Responsibilities -- Football. [FBS/FCS] In football, a noncoaching staff member with sport-specific responsibilities (e.g., director of operations, administrative assistant) shall not be involved in any capacity (e.g., as a participant, administrator or in instructional or coaching activities) with a football club or organization that includes prospective student-athletes. (Adopted: 5/1/19 Immediate; a contract signed before 6/13/18 may be reviewed on a case-by-case basis.)

1.1.2.5 Sports Camps and Clinics. An institution's coach may be employed in sports camps, coaching schools and clinics per Bylaw 1.2 without violating the tryout rule.

1.1.2.6 Medical Examinations.

1.1.2.6.1 Medical Screening Examination. During a prospective student-athlete's official or unofficial visit to campus, an institution may conduct a medical screening examination to determine the prospective student-athlete's medical qualifications to participate in intercollegiate athletics, provided : (Revised: 10/30/03 effective 8/1/04, 5/1/19)

(a) The examination is conducted by the institution’s regular team or designated physician, or other institutional medical staff member (e.g., athletic trainer);

(b) No other nonmedical athletics department staff members are present;

(c) The examination does not include any test or procedure designed to measure the athletics agility or skill of the prospective student-athlete; and

(d) The results of the examination are not used by the institution to deny admission of the prospective student-athlete who is otherwise qualified for admission under the institution’s regular admission criteria.

1.1.2.6.1.1 Exception -- National Service Academies. National service academies are not subject to the restrictions on medical examinations during a prospective student-athlete's visit to campus set forth in Bylaw 1.1.2.6.1.

1.1.2.6.1.2 Exception -- On-Campus Evaluation -- Basketball. In basketball, additional athletics department staff members (e.g., coaches) may be present during a medical examination that is conducted as part of an on-campus evaluation (see Bylaw 1.1.2.1) and the medical evaluation may include tests or procedures designed to measure the athletics agility or skill of the prospective student-athlete. (Adopted: 1/14/12, Revised: 1/19/13)

1.1.2.6.2 After Signing or Acceptance for Enrollment. It shall be permissible to administer medical examinations at any time to prospective student-athletes who either have signed the National Letter of Intent with the involved institution or have been accepted for enrollment in a regular full-time program of studies at that institution, provided the examinations occur during an official paid visit or a visit to the institution at the prospective student-athlete's own expense for any purpose. Such an examination may take place before or after, but not during, a prospective student-athlete's visit to the campus to attend a general orientation session pursuant to Bylaw 1.5.2.4. [D] (Revised: 1/14/97, 6/10/04, 1/19/13 effective 8/1/13)

1.1.3 Tryout Exceptions.

1.1.3.1 Open Events. Participation by a prospective student-athlete in open events conducted by or held on an institution's campus shall not be considered tryouts. Competition shall be considered open if the competitive event itself is not classified by age group or level of educational institution represented, and the selection of participants is not limited except by number, by geographical area or on the basis of some objective standard of performance (see Bylaws 1.1.1.8 and 1.1.1.9). [D]

1.1.3.2 Activities Not Involving Institution's Staff. The use of a member institution's facilities for physical activities by a group that includes prospective student-athletes shall not be considered a tryout, provided the institution's athletics department staff members or representatives of its athletics interests are not involved in the conduct, promotion or administration of the activity (other than activities incidental to supervising the use of the facilities) and are subject to all applicable NCAA recruiting legislation. This exception does not apply to activities and events that are prohibited per Bylaws 1.1.1.8, 1.1.1.9, 1.1.1.10 and 1.1.1.14. [D] (Revised: 1/9/06 effective 8/1/06, 8/12/10, 5/22/13)

1.1.3.3 State, Regional, National or International Training Programs. Participation by an institution's athletics department staff member in recognized state, regional, national or international training programs or competition organized and administered by the applicable governing body shall not be considered tryouts, provided the athletics department staff member is selected by the applicable governing body and the participants are selected by an authority or a committee of the applicable governing body that is not limited to athletics department staff members affiliated with one institution. A member institution's coaching staff member may not participate only in noncoaching activities (e.g., consultant, on-site coordinator, participant selection), except as provided in Bylaws 1.1.3.3.1, 1.1.3.3.2 and 1.1.3.3.3. [D] (Revised: 1/9/96, 11/10/97, 4/28/11 effective 8/1/11)

1.1.3.3.1 U.S. Junior National Teams -- Basketball. A coaching staff member who is a member of an official committee of USA Basketball may be involved in noncoaching activities (e.g., participant selection, on-site evaluation) involving prospective basketball student-athletes participating on U.S. Junior National teams. [D] (Adopted: 4/26/01)

1.1.3.3.2 Coach/Prospective Student-Athlete Competition. It is permissible for an institution's coach to participate with or against prospective student-athletes in recognized state, regional, national or international training programs or competition, provided the competition is regularly scheduled under the authority of an outside sports organization and both the coach and the prospective student-athlete are eligible to enter the competition. [D]

1.1.3.3.3 Administration of State Games. A member institution serving as the site of state games is permitted to involve its staff members in the administration of the event but may not be involved in the selection or assignment of participants and coaches participating in the event. [D] (Adopted: 1/10/91)

1.1.3.4 High School, Preparatory School and Two-Year College Contests. High school, preparatory school and two-year-college athletics contests or matches, conducted by an institution or sponsored jointly with an outside organization and held on the institution's campus, shall not be considered tryouts, provided the following conditions are met [see Bylaw 1.2.3-(c) for restrictions related to the provision of awards at such contests]: [D] (Revised: 1/15/11)

(a) Team Sports.

(1) The opportunity to participate in the event is not limited to specific educational institutions and all educational institutions in a specific geographical area are eligible to compete (limited only by number, by institutional classification or on the basis of some objective standard of performance);

(2) Each participant represents his or her educational institution in the event (no nonscholastic team representation); and

(3) No financial compensation (e.g., transportation, expenses, guarantee, percentage of income) from the event may be provided to the educational institutions;

(b) Individual Sports.

(1) The opportunity to participate in the event is not limited to specific prospective student-athletes or educational institutions and all individual prospective student-athletes or educational institutions in a specific geographical area are eligible to compete (limited only by number, by institutional classification or on the basis of some objective standard of performance);

(2) A participant may compete as an individual or may represent his or her educational institution or a nonscholastic team; and

(3) No financial compensation (e.g., transportation expenses, guarantee, percentage of income) from the event may be provided to an individual, educational institution or nonscholastic team.

1.1.3.5 Officiating. An institution's coach may officiate competition that involves prospective student-athletes, provided the competition is regularly scheduled under the authority of an outside sports organization. [D]

1.1.3.6 Private Lessons -- Women's Golf and Equestrian Exception. An institution's women's golf and equestrian coaches may teach private lessons to a prospective student-athlete in their respective sports, provided the following conditions are met: [D] (Revised: 4/28/05 effective 8/1/05, 4/25/18, 1/23/19)

(a) The prospective student-athlete resides within a 50-mile radius of the institution's main campus;

(b) The coach makes lessons available to the general public;

(c) In women's golf, lessons are only provided to female prospective student-athletes and the coach is a teaching professional certified pursuant to the Ladies Professional Golf Association (LPGA) and/or Professional Golf Association (PGA) certification program;

(d) Fees charged to the prospective student-athlete are at a rate commensurate with fees charged to all individuals; and

(e) Fees charged to the prospective student-athlete are not paid by individuals or entities other than the prospective student-athlete or his or her family members.

1.1.3.7 Voluntary Summer Conditioning -- Football. [FBS/FCS]

1.1.3.7.1 Voluntary Summer Conditioning -- Bowl Subdivision Football. [FBS] In bowl subdivision football, a prospective student-athlete may engage in voluntary summer workouts conducted by an institution's strength and conditioning coach who is not a countable coach in football and may receive workout apparel (on an issuance and retrieval basis), provided he has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid, or the institution has received his financial deposit in response to its offer of admission. [D] (Adopted: 4/24/03 effective 5/1/03, Revised: 4/29/04, 5/31/06, 12/15/06, 1/14/08, 10/26/10, 1/19/13 effective 8/1/13, 10/21/13, 4/28/16, 4/26/17)

1.1.3.7.2 Voluntary Summer Conditioning -- Championship Subdivision Football. [FCS] In championship subdivision football, a prospective student-athlete may engage in voluntary summer workouts conducted by an institution's strength and conditioning coach or a countable coach who is a certified strength and conditioning coach, and may receive workout apparel (on an issuance and retrieval basis), provided he has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid, or the institution has received his financial deposit in response to its offer of admission. [D] (Adopted: 4/24/03 effective 5/1/03, Revised: 4/29/04, 5/31/06, 12/15/06, 1/14/08, 5/4/09, 10/26/10, 1/19/13 effective 8/1/13, 10/21/13, 4/28/16, 4/26/17)

1.1.3.7.3 Mandatory Medical Examination. [FBS/FCS] Prior to participation in any weight-training or conditioning workouts, a prospective student-athlete who will be a first-time participant shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must have been administered within six months prior to participation in any weight-training or conditioning activity. [D] (Adopted: 1/8/07 effective 5/1/07, Revised: 4/29/10 effective 8/1/10)

1.1.3.7.4 Strength and Conditioning Coach First Aid/CPR Certification and Authority of Sports Medicine Staff. [FBS/FCS] A strength and conditioning coach who conducts voluntary weight-training or conditioning activities is required to maintain certification in first aid and cardiopulmonary resuscitation. In addition, a member of the institution's sports medicine staff (e.g., athletic trainer, physician) must be present during all voluntary conditioning activities (running, not lifting) conducted by the institution's strength coach. The sports medicine staff member must be empowered to have the unchallengeable authority to cancel or modify the workout for health and safety reasons, as he or she deems appropriate. [D] (Adopted: 4/24/03 effective 5/1/03)

1.1.3.8 Voluntary Summer Conditioning -- Sports Other Than Football. In sports other than football, a prospective student-athlete may engage in voluntary summer workouts conducted by an institution's strength and conditioning coach  who is not a countable coach in any sport and may receive workout apparel (on an issuance and retrieval basis), provided he or she has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid, or the institution has received his or her financial deposit in response to its offer of admission. [D] (Adopted: 4/29/04, Revised: 7/20/04, 1/14/08, 1/19/13 effective 8/1/13, 10/21/13, 4/28/16, 4/26/17)

1.1.3.8.1 Mandatory Medical Examination. Prior to participation in any weight-training or conditioning workouts conducted by an institution's strength and conditioning coach, a prospective student-athlete who will be a first-time participant shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must have been administered within six months prior to participation in any weight-training or conditioning activity. [D] (Adopted: 1/8/07 effective 5/1/07, Revised: 4/29/10 effective 8/1/10)

1.1.3.8.2 Strength and Conditioning Coach First Aid/CPR Certification and Authority of Sports Medicine Staff. A strength and conditioning coach who conducts voluntary weight-training or conditioning activities is required to maintain certification in first aid and cardiopulmonary resuscitation. If a member of the institution's sports medicine staff (e.g., athletic trainer, physician) is present during voluntary conditioning activities conducted by a strength and conditioning coach, the sports medicine staff member must be empowered with the unchallengeable authority to cancel or modify the workout for health and safety reasons, as he or she deems appropriate. [D] (Adopted: 1/15/11 effective 5/1/11)

1.1.3.9 Required Summer Athletic Activities -- Basketball.

1.1.3.9.1 National Service Academies -- Incoming Freshmen. In basketball, a national service academy may designate eight weeks (not required to be consecutive weeks) of the summer during which incoming freshmen student-athletes who are enrolled in required summer on-campus military training may engage in required weight-training, conditioning and skill-related instruction. Participation in such activities shall be limited to a maximum of eight hours per week with not more than four hours per week spent on skill-related instruction. [D] (Adopted: 1/14/12, Revised: 1/19/13 effective 8/1/13, 4/28/16, 4/25/18)

1.1.3.9.2 Institutions That Do Not Offer Summer School Courses -- Basketball. In basketball, an institution that does not offer summer school courses may designate eight weeks of the summer during which a prospective student-athlete may participate in required summer athletic activities, provided the prospective student-athlete has signed a National Letter of Intent or the institution’s written offer of admission and/or financial aid, or the institution has received his or her financial deposit in response to its offer of admission. (Adopted: 4/25/18)

1.1.3.9.3 Mandatory Medical Examination. Before participating in any required summer athletic activities, a prospective student-athlete shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must have been administered within six months before participation in any athletic activity. [D] (Adopted: 1/14/12)

1.1.3.10 Required Summer Athletic Activities -- Football. [FBS/FCS]

1.1.3.10.1 National Service Academies -- Incoming Freshmen -- Bowl Subdivision Football. [FBS] In bowl subdivision football, a national service academy may designate eight weeks (not required to be consecutive weeks) of the summer during which incoming freshmen student-athletes who are enrolled in required summer on-campus military training may engage in required weight-training, conditioning and review of practice and game film. Participation in such activities shall be limited to a maximum of eight hours per week with not more than two hours per week spent on film review. [D] (Adopted: 10/30/13, Revised: 4/28/16)

1.1.3.10.2 Institutions That Do Not Offer Summer School Courses -- Championship Subdivision Football. [FCS] In championship subdivision football, an institution that does not offer summer school courses may designate eight weeks of the summer during which a prospective student-athlete may participate in required summer athletic activities, provided the prospective student-athlete has signed a National Letter of Intent or the institution’s written offer of admission and/or financial aid, or the institution has received his or her financial deposit in response to its offer of admission. (Adopted: 4/25/18)

1.1.3.10.3 Mandatory Medical Examination. [FBS/FCS] Before participating in any required summer athletic activities, a prospective student-athlete shall be required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must have been administered within six months before participation in any athletic activity. [D] (Adopted: 10/30/13)

1.2 Sports Camps and Clinics.

1.2.1 Institution's Sports Camps and Clinics.

1.2.1.1 Definition. An institution's sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution's athletics department, either on or off its campus, and in which prospective student-athletes participate. (Adopted: 1/11/89, Revised: 1/10/90, 4/26/01 effective 8/1/01)

1.2.1.1.1 Definition of Prospective Student-Athlete -- Men's Basketball and Softball. In men's basketball and softball, for purposes of Bylaw 1.2, the phrase "prospective student-athlete" shall include any individual who has started classes for the seventh grade. (Adopted: 1/17/09, Revised: 4/25/18)

1.2.1.1.2 Definition of Recruited Prospective Student-Athlete -- Basketball. In basketball, for purposes of applying Bylaw 1.2, a recruited prospective student-athlete is a prospective student-athlete who has been recruited pursuant to the definition of recruiting in Bylaw 1.2.14 or the definition of a recruited prospective student-athlete pursuant to Bylaw 1.2.14.1. In addition, a basketball prospective student-athlete is considered a recruited prospective student-athlete if any of the following conditions have occurred: (Adopted: 10/29/09, Revised: 4/26/17 effective 8/1/17)

(a) The prospective student-athlete's attendance at any institutional camp or clinic has been solicited by the institution (or a representative of the institution's athletics interests);

(b) The institution has provided any recruiting materials to the prospective student-athlete;

(c) An institutional coaching staff member has had any recruiting contact [including in-person or electronic contact (e.g., telephone calls, video conference, electronic correspondence)] with the prospective student-athlete (including contact initiated by the prospective student-athlete);

(d) The prospective student-athlete has received an oral offer of athletically related financial aid from the institution; or

(e) The prospective student-athlete has orally committed to attend the institution.

1.2.1.1.3 Definition of Recruited Prospective Student-Athlete -- Football. [FBS/FCS] In football, for purposes of applying Bylaw 1.2, a recruited prospective student-athlete is a prospective student-athlete who has been recruited pursuant to the definition of recruiting in Bylaw 1.2.14 or the definition of a recruited prospective student-athlete pursuant to Bylaw 1.2.14.1. In addition, a football prospective student-athlete is considered a recruited prospective student-athlete if any of the following conditions have occurred: (Adopted: 4/26/17)

(a) The prospective student-athlete's attendance at any institutional camp or clinic has been solicited by the institution (or a representative of the institution's athletics interests);

(b) The institution has provided any recruiting materials to the prospective student-athlete;

(c) An institutional coaching staff member has had any recruiting contact [including in-person or electronic contact (e.g., telephone calls, video conference, electronic correspondence)] with the prospective student-athlete (including contact initiated by the prospective student-athlete);

(d) The prospective student-athlete has received an oral offer of athletically related financial aid from the institution; or

(e) The prospective student-athlete has orally committed to attend the institution.

1.2.1.1.4 Purposes of Camps or Clinics. An institution's sports camp or clinic shall be one that: (Adopted: 1/11/89, Revised: 1/10/90, 5/9/06)

(a) Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition;

(b) Involves activities designed to improve overall skills and general knowledge in the sport; or

(c) Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport.

1.2.1.1.5 Football. [FBS/FCS] In bowl subdivision football, an institution's camp or clinic may be conducted only during 10 days in the months of June [or any calendar week (Sunday through Saturday) that includes days in June (e.g., May 28-June 3)] and July. In championship subdivision football, an institution's camp or clinic may be conducted only during June [or any calendar week (Sunday through Saturday) that includes days in June (e.g., May 28-June 3)] and July. [D] (Revised: 4/28/05 effective 8/1/05, 1/9/06 effective 8/1/06, 1/8/07, 1/16/10, 4/29/10, 4/26/17 a contract signed before 1/18/17 may be honored, 1/23/19)

1.2.1.1.6 Basketball. An institution's basketball camp or clinic shall be conducted only during June, July and August, or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). [D] (Adopted: 1/8/07)

1.2.1.2 Location Restriction.

1.2.1.2.1 Basketball. In basketball, an institution's camp or clinic shall be conducted on the institution's campus or within a 100-mile radius of the institution's campus. (Adopted: 4/29/10)

1.2.1.2.2 Football. In bowl subdivision football, an institution's camp or clinic shall be conducted on the institution's campus or in facilities regularly used by the institution for practice or competition.  In championship subdivision football, an institution's camp or clinic shall be conducted within the state where the institution is located. (Adopted: 4/26/17 a contract signed before 1/18/17 may be honored, Revised: 4/25/18)

1.2.1.3 Attendance Restriction. A member institution's sports camp or clinic shall be open to any and all entrants (limited only by number, age, grade level and/or gender). (See Bylaw 1.4.3.2.2.) (Revised: 1/11/89, 1/10/91, 1/11/94, 12/12/06, 9/24/09)

1.2.1.4 Additional Restrictions -- Basketball. In men's basketball, all institutional men's/boys' camps and clinics shall offer the same participation, registration procedure, fee structure, advertisement and/or logistical experience (e.g., lodging, meals, transportation or awards/mementos).  In women's basketball, all institutional women's/girls' camps and clinics shall offer the same participation, registration procedure, fee structure, advertisement and/or logistical experience (e.g., lodging, meals, transportation or awards/mementos). (Adopted: 8/26/10, Revised: 4/26/17 effective 8/1/17)

1.2.1.5 Recruiting Calendar Exceptions. The interaction during sports camps and clinics between prospective student-athletes and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, an institutional staff member employed at any camp or clinic (e.g., counselor, director) is prohibited from recruiting any prospective student-athlete during the time period that the camp or clinic is conducted (from the time the prospective student-athlete reports to the camp or clinic until the conclusion of all camp activities). The prohibition against recruiting includes extending written offers of financial aid to any prospective student-athlete during his or her attendance at the camp or clinic (see Bylaw 1.9.3.2). Other coaches who attend the camp or clinic as observers must comply with appropriate recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period or a recruiting shutdown. (Revised: 4/3/02, 4/26/12, 4/25/18)

1.2.1.5.1 Exception -- Recruiting Conversations -- Sports Other Than Baseball, Basketball, Football, Men's Ice Hockey, Lacrosse and Softball. In sports other than baseball, basketball, football, men's ice hockey, lacrosse and softball, recruiting conversations during an institutional camp or clinic (including a camp or clinic that involves only individuals who are not yet prospective student-athletes) are not permitted between an institution’s coach and a participating individual before August 1 at the beginning of the individual’s junior year in high school. (Adopted: 6/9/17 effective 6/12/17, Revised: 4/25/18, 5/1/19)

1.2.1.5.2 Exception -- Recruiting Conversations -- Baseball, Lacrosse and Softball. In baseball, lacrosse and softball, recruiting conversations during an institutional camp or clinic (including a camp or clinic that involves only individuals who are not yet prospective student-athletes) are not permitted between an institution’s coach and a participating individual before September 1 at the beginning of the individual’s junior year in high school. (Revised: 5/1/19)

1.2.1.5.3 Exception -- Recruiting Conversations -- Men's Basketball. In men's basketball, recruiting conversations between the certifying institution's coach and a participating prospective student-athlete during the institution's camps or clinics are permissible. (Revised: 4/25/18)

1.2.1.5.4 Exception -- Recruiting Conversations -- Football. [FBS/FCS] In football, an institutional coaching staff member who is permissibly employed at a camp or clinic (see Bylaws 1.2.2.3.4 and 1.2.2.3.5) may engage in recruiting conversations with a prospective student-athlete during the time period that the camp or clinic is conducted (from the time the prospective student-athlete reports to the camp or clinic until the conclusion of all camp activities). (Adopted: 4/26/17)

1.2.1.5.5 Exception -- Recruiting Conversations -- Men's Ice Hockey. In men's ice hockey, recruiting conversations during an institutional camp or clinic (including a camp or clinic that involves only individuals who are not yet prospective student-athletes) are not permitted between an institution’s coach and a participating individual before January 1 of the individual’s sophomore year in high school. (Adopted: 5/1/19)

1.2.1.5.6 Exception -- Recruiting Activities -- Women's Basketball. In women’s basketball, an institutional coaching staff member may engage in recruiting activities (e.g., campus tour, meeting with academic advisor) with prospective student-athletes during an institutional camp or clinic. (Adopted: 4/26/17 effective 8/1/17)

1.2.1.5.7 Campus Tours During Institutional Camps or Clinics -- Sports Other Than Women's Basketball. In sports other than women's basketball, an institution's coach may arrange and conduct a campus tour during the institution's camp or clinic, provided the format of the tour has been approved by an institutional authority outside the athletics department (e.g., admissions office). (Adopted: 7/23/15, Revised: 4/26/17)

1.2.1.6 Advertisements. Restrictions relating to advertisements of an institution's sports camps and clinics in recruiting publications are set forth in Bylaw 1.4.3.2. Such restrictions do not apply to sports camp and clinic advertisements in nonrecruiting publications (e.g., a member institution's game program). [D] (Revised: 8/5/04)

1.2.1.7 Employment of Prospective Student-Athletes/No Free or Reduced Admission Privileges.

1.2.1.7.1 General Rule. An institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution per Bylaw 1.02.14.1. An institution may offer discounted admission to its camps and clinics based on objective criteria unrelated to athletics abilities (e.g., registration prior to a specific date, online registration, attendance at multiple sessions, group discounts), provided such discounts are published and available on an equal basis to all who qualify. [R] (Revised: 3/10/04, 4/20/09, 9/24/09)

1.2.1.7.1.1 Exception -- Employment After Commitment. An institution may employ a prospective student-athlete in a camp or clinic, provided he or she has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid or the institution has received his or her financial deposit in response to its offer of admission. Compensation may be paid only for work actually performed and at a rate commensurate with the going rate in the locality for similar services. Such compensation may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability. A prospective student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. (Adopted: 1/19/13 effective 8/1/13)

1.2.1.7.2 Payment of Expenses. A representative of an institution's athletics interests may not pay a prospective student-athlete's expenses to attend a member institution's sports camp or clinic. [R]

1.2.1.7.3 Concession Arrangement.

1.2.1.7.3.1 Prospective Student-Athlete. An institution may not permit or arrange for a prospective student-athlete, at the prospective student-athlete's own expense, to operate a concession to sell items related to or associated with the institution's camp. [R] (Revised: 8/5/04)

1.2.1.7.3.2 Enrolled Student-Athlete. A student-athlete, at the student-athlete's own expense, may not operate a concession to sell items related to or associated with his or her institution's camp to campers or others in attendance because such an arrangement would be considered an extra benefit. However, the institution may employ the student-athlete at a reasonable rate to perform such services for the camp. [R] (Revised: 8/5/04)

1.2.1.7.4 Awards. Prospective student-athletes may receive awards from a member institution's sports camp or clinic with the understanding that the cost of such awards is included in the admissions fees charged for participants in the camp or clinic. [R] (Adopted: 1/10/92, Revised: 8/5/04)

1.2.2 Employment at Camp or Clinic.

1.2.2.1 Student-Athletes. A student-athlete may be employed in any sports camp or clinic, provided compensation is provided pursuant to the criteria of Bylaw 1.4.1. A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. (Revised: 4/24/03 effective 8/1/03, 1/19/13 effective 8/1/13)

1.2.2.1.1 Self-Employment. A student-athlete with remaining eligibility is not permitted to conduct his or her own camp or clinic. [R] (Revised: 4/24/03 effective 8/1/03)

1.2.2.2 High School, Preparatory School, Two-Year College Coaches or Other Individuals Involved With Prospective Student-Athletes. A member institution (or employees of its athletics department) may employ a high school, preparatory school or two-year college coach or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved at its camp or clinic, provided: [R] (Adopted: 1/11/89, Revised: 1/11/94, 6/25/08, 8/12/10)

(a) The individual receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience; and

(b) The individual is not paid on the basis of the value he or she may have for the employer because of his or her reputation or contact with prospective student-athletes.

1.2.2.2.1 Prohibited Compensation. A member institution may not compensate or reimburse a high school, preparatory school or two-year college coach, or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved based on the number of campers the individual sends to the camp. [R] (Revised: 4/20/11)

1.2.2.2.2 Employment as a Speaker in an Institutional Camp or Clinic -- Basketball. An institution shall not employ (either on a salaried or a volunteer basis) a speaker in any basketball camp or clinic (including a coaches clinic or a camp or clinic involving nonprospects) who is involved in coaching prospective student-athletes or is associated with a prospective student-athlete as a result of the prospective student-athlete's participation in basketball. Such an individual may be employed as a camp counselor (except as prohibited in Bylaw 1.2.2.2.4), but may not perform speaking duties other than those normally associated with camp counselor duties (e.g., skill instruction). (Adopted: 1/17/09, Revised: 8/26/10)

1.2.2.2.3 Employment as a Speaker in an Institutional Camp or Clinic -- Football. [FBS/FCS] An institution shall not employ (either on a salaried or a volunteer basis) a speaker in any football camp or clinic (including a coaches clinic or a camp or clinic involving nonprospects) who is involved in coaching prospective student-athletes or is associated with a prospective student-athlete as a result of the prospective student-athlete's participation in football. Such an individual may be employed as a camp counselor (except as prohibited in Bylaw 1.2.2.2.5), but may not perform speaking duties other than those normally associated with camp counselor duties (e.g., skill instruction). (Adopted: 4/26/17 a contract signed before 1/18/17 may be honored)

1.2.2.2.4 Individual Associated With a Recruited Prospective Student-Athlete -- Basketball. In basketball, an institution or staff member shall not employ (either on a volunteer or paid basis) an individual associated with a recruited prospective student-athlete (see Bylaws 1.2.1.1.2) at the institution's camp or clinic, unless at least two years (24 months) have elapsed since the prospective student-athlete's initial full-time enrollment at the institution. (Adopted: 8/26/10, Revised: 4/26/17, 4/26/17 effective 8/1/17 a contract signed before 1/18/17 may be honored)

1.2.2.2.5 Individual Associated With a Recruited Prospective Student-Athlete -- Bowl Subdivision Football. [FBS] In bowl subdivision football, an institution or staff member shall not employ (either on a volunteer or paid basis) an individual associated with a recruited prospective student-athlete at the institution's camp or clinic (including a coaches clinic or a camp or clinic involving nonprospects), unless at least two years (24 months) have elapsed since the prospective student-athlete's initial full-time enrollment at the institution. (Adopted: 4/26/17 a contract signed before 1/18/17 may be honored, Revised: 4/25/18)

1.2.2.2.5.1 Exception -- Coach of Four-Year, NCAA Member Institution -- Bowl Subdivision Football. [FBS] In bowl subdivision football, an institution or staff member may employ a coach of another four-year, NCAA member institution at the institution's camp or clinic regardless of whether the coach is an individual associated with a recruited prospective student-athlete. (Adopted: 4/26/17, Revised: 4/25/18)

1.2.2.3 Athletics Staff Members. A member institution's athletics staff member may be involved in sports camps or clinics unless otherwise prohibited in this section. [D] (Revised: 8/5/04)

1.2.2.3.1 Camp/Clinic Providing Recruiting or Scouting Service. No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student-athletes. In addition, an athletics department staff member may not be employed (either on a salaried or a volunteer basis) in any capacity by a coaches clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student-athletes, even if prospective student athletes are not involved in the coaches clinic. This provision does not prohibit an athletics department staff member from participating in an officiating camp where participants officiate for, but are not otherwise involved in, a scouting services camp. [D] (Adopted: 1/11/89, Revised: 1/10/90, 1/10/92, 8/5/04, 7/24/14)

1.2.2.3.1.1 Exception -- NCAA College Basketball Academy. The NCAA may use a recruiting or scouting service in conjunction with the NCAA College Basketball Academy. Such use does not prohibit the employment of athletics department staff at the event. (Adopted: 1/22/20)

1.2.2.3.2 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Baseball. In baseball, an institution's coach or noncoaching staff member with responsibilities specific to baseball may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, during a quiet period, an institution's coach or noncoaching staff member with responsibilities specific to baseball may be employed (either on salaried or a volunteer basis) only at his or her institution's camps or clinics that occur on his or her institution's campus or at a facility regularly used by the institution for practice or competition. [D] (Adopted: 4/28/16 effective 8/1/16, Revised: 4/14/17)

1.2.2.3.3 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Basketball. In basketball, an institution's coach or noncoaching staff member with responsibilities specific to basketball may be employed only at his or her institution's camps or clinics. Participation in such camps or clinics is limited to the months of June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). It is not permissible for a basketball coach or a noncoaching staff member with responsibilities specific to basketball to be employed at other institutional camps or clinics or at noninstitutional privately owned camps or clinics. [D] (Adopted: 4/28/05 for men's basketball, effective 8/1/05 for women's basketball, Revised: 1/9/06 effective 8/1/06)

1.2.2.3.3.1 Exception -- NCAA College Basketball Academy. A noncoaching staff member with basketball specific responsibilities from the host institution and conference office personnel with basketball specific responsibilities may be employed in administrative roles (camp registration, camp logistics, facility usage) associated with hosting the NCAA College Basketball Academy.
(Adopted: 1/22/20)

1.2.2.3.4 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Bowl Subdivision Football. In bowl subdivision football, an institution's coach (including a graduate assistant coach who has successfully completed the coaches’ certification examination) may be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) only by his or her institution's camps or clinics or another four-year, NCAA member institution's camps or clinics. A noncoaching athletics department staff member with responsibilities specific to football may be employed only by his or her institution’s camps or clinics. Employment in such a camp or clinic is limited to 10 days in the months of June [or any calendar week (Sunday through Saturday) that includes days in June (e.g., May 28-June 3)] and July. It is not permissible for a football coach to be employed at a noninstitutional, privately owned camp or clinic. It is not permissible for a noncoaching staff member with responsibilities specific to football to be employed at other institutional camps or clinics or at noninstitutional, privately owned camps or clinics. (Adopted: 1/16/10, Revised: 4/26/17 a contract signed before 1/18/17 may be honored, 1/23/19)

1.2.2.3.5 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Championship Subdivision Football. In championship subdivision football, an institution's coach (including a graduate assistant coach who has successfully completed the coaches’ certification examination) or noncoaching athletics department staff member with responsibilities specific to football may be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) only by his or her institution's camps or clinics or another four-year, NCAA member institution's camps or clinics. Employment in such a camp or clinic may occur only in June [or any calendar week (Sunday through Saturday) that includes days in June (e.g., May 28-June 3)] and July. It is not permissible for a football coach or noncoaching athletics department staff member with responsibilities specific to football to be employed at a noninstitutional, privately owned camp or clinic. (Adopted: 1/16/10, Revised: 4/26/17 a contract signed before 1/18/17 may be honored, 4/25/18, 5/1/19)

1.2.2.3.6 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Softball. In softball, an institution's coach or noncoaching staff member with responsibilities specific to softball may be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). Employment in such a camp or clinic is limited to periods when evaluation at nonscholastic practice or competition activities is permissible. During periods in which it is not permissible to evaluate at nonscholastic practice or competition activities, an institution's coach or noncoaching staff member with responsibilities specific to softball may be employed (either on a salaried or volunteer basis) only at institutional (his or her own or another institution's) camps or clinics that occur on any institution's campus or at a facility regularly used by the institution for practice or competition. [D] (Adopted: 4/26/17 effective 8/1/17)

1.2.2.3.7 Institutional or Noninstitutional, Privately Owned Camps/Clinics -- Women's Volleyball. In women's volleyball, an institution's coach or noncoaching staff member with responsibilities specific to women's volleyball may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, it is not permissible for a women's volleyball coach or noncoaching staff member with responsibilities specific to women's volleyball to be employed (either on salaried or a volunteer basis) in an institutional camp or clinic or a noninstitutional, privately owned camp or clinic that is conducted off the institution's campus during a quiet period. [D] (Adopted: 1/16/10 effective 8/1/10)

1.2.2.3.8 Noninstitutional Privately Owned Camps/Clinics -- Sports Other Than Baseball, Basketball, Football, Softball and Women's Volleyball. In sports other than baseball, basketball, football, softball and women's volleyball, an institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). [D] (Revised: 8/15/04, 4/28/05 effective 8/1/05, 5/26/06, 1/16/10 effective 8/1/10, 4/28/16 effective 8/1/16, 4/26/17 effective 8/1/17)

1.2.2.3.9 Noncoaching Athletics Staff Members. A noncoaching athletics staff member  who does not have sport-specific responsibilities may present an educational session at a noninstitutional, privately owned camp/clinic that is not operated under the restrictions applicable to institutional camps/clinics, provided the staff member does not make a recruiting presentation. [D] (Adopted: 4/29/04 effective 8/1/04, Revised: 8/5/04, 4/26/17)

1.2.2.3.10 Noninstitutional Fundamental Skills Camp/Clinic. An institution's athletics department personnel may serve in any capacity at a noninstitutional camp or clinic conducted under the following conditions: [D] (Adopted: 1/13/03, Revised: 8/5/04)

(a) The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport);

(b) The camp or clinic is open to the general public (except for restrictions in age or number of participants);

(c) The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts);

(d) Participants do not receive a recruiting presentation; and

(e) All participants reside in the state in which the camp/clinic is located or within 100 miles of the camp/clinic.

1.2.3 Notification of Ineligibility and Consequences of Violation -- Basketball. In basketball, if a violation specified below occurs, the institution shall declare each involved prospective student-athlete ineligible. Within 30 days of becoming aware of the violation, the institution shall provide written notification to each involved prospective student-athlete that the actions of the institution affected the prospective student-athlete's eligibility. The written notification shall also include an explanation of the consequences of the violation for the prospective student-athlete. (Adopted: 8/12/10, Revised: 4/26/17 effective 8/1/17)

(a) A violation of Bylaw 1.2.2.2.4 in which an institution or a basketball staff member employs (either on a salaried or a volunteer basis) an individual associated with a recruited prospective student-athlete at the institution's camp or clinic.

(b) A violation of Bylaw 1.2 in which an institutional boys' basketball camp offers a participation registration, procedure, fee structure, advertisement and/or logistical experience (e.g., lodging, meals, transportation or awards/mementos) that differs from other institutional boys' basketball camps.

(c) A violation of Bylaw 1.2 in which an institutional women’s/girls’ basketball camp or clinic offers a participation registration, procedure, fee structure, advertisement and/or logistical experience (e.g., lodging, meals, transportation or awards/mementos) that differs from other institutional women’s/girls’ basketball camps or clinics.

1.2.4 Notification of Ineligibility and Consequences of Violation -- Football. [FBS/FCS] In football, if a violation of Bylaw 1.2.2.2.5 occurs, the institution shall declare each involved prospective student-athlete ineligible. Within 30 days of becoming aware of the violation, the institution shall provide written notification to each involved prospective student-athlete that the actions of the institution affected the prospective student-athlete's eligibility. The written notification shall also include an explanation of the consequences of the violation for the prospective student-athlete. (Adopted: 4/26/17)