Faculty and students at library

Graduate Assistantships and Fellowships

The Office of the Provost and Division of Student Affairs have identified frequently asked questions about remote learning, resources available to students, campus housing, and what to expect as online instruction continues for the rest of the spring semester, due to developments related to the Coronavirus (COVID-19) situation.

FAQs for Students

Please be advised that students who currently hold a Graduate Assistantship or Doctoral Fellowship position should contact their immediate supervisor with any questions concerning future employment beyond the 2020 spring semester.

In light of current circumstances, all new hires for future Graduate Assistantship and Doctoral Fellowship positions are now on hold, though interested students are still encouraged to apply. All submitted applications and resumes however will be reviewed by the receiving department/unit to which you have applied. We appreciate your patience at this time and hope to have more information soon.

A limited number of Graduate Assistantships and University Fellowships are granted to various academic departments within each school and college of the University. Graduate Assistantships are also available in administrative departments. All students interested in applying for an Assistantship must complete the online Graduate Assistant or Doctoral Fellowship application found below, print it out, and hand it in at the Graduate Admissions Office (Newman Hall, Room 106). When Academic Graduate Assistantships/University Fellowships are available, the appropriate college will review the applications submitted and then contact a student. Non-Academic Graduate Assistantships are posted below and students may apply directly for them after submitting the Application for Graduate Assistantship/Fellowship.

  • Students who are currently enrolled in a graduate program at St. John's University can apply using the Application for Graduate Assistantship/Fellowship form
  • Students who are applying for admission to a graduate program at St. John's University should apply by logging into their Student Portal at grad.stjohns.edu/apply. The assistantship/fellowship application will be available in the Student Portal after submission of the graduate application for admission, as long as the student replies "Yes" to the question, "Are you interested in a Graduate Assistant position?" on page 1.

The main number for any questions you have concerning your graduate application can be answered by the graduate admissions office and based on your college:

St. John’s College of Liberal Arts and Sciences
College of Pharmacy and Health Sciences
The Lesley H. and William L. Collins College of Professional Studies

718-990-1601

The Peter J. Tobin College of Business
718-990-1345

The School of Education
718-990-2304 or 718-990-8054

Graduate Assistantships and Doctoral Fellows Forms

Academic Criteria

Awards are given on the basis of academic merit. Applicants for Doctoral Fellowships and Graduate Assistantships are only expected to submit GRE or GMAT scores if they are required to do so within their primary department of study.

All awardees are expected to have an undergraduate overall GPA of at least 3.20. Graduate Assistants will be expected to show evidence of a 3.20 GPA or above in any previous graduate work. Doctoral Fellows will be expected to show evidence of 3.5 GPA or above in any previous graduate work. Graduate Assistants who do not maintain these minimum GPAs will not be eligible to keep their assistantships.

The Graduate Admissions Assistance Program (GAAP) oversees graduate student applications to external scholarships. The staff of the GAAP Office will assist you in determining your eligibility for scholarships and in completing the application process. In addition to our regular Graduate Assistantships and Doctoral Fellowships, several additional scholarships are available including the Pope Paul VI Scholarship Program and the Catholic School Teacher Scholarship.

Graduate Assistantship and Doctoral Fellows Position Descriptions

There are two main types of academic graduate assistantships available: Graduate Assistantships for master’s students, and Doctoral Fellows for doctoral students. Students must be enrolled in a program of study affiliated with the department or program offering the assistantship. The number of Graduate Assistantships and Doctoral Fellowships may vary from year to year.  

Graduate Assistantships

There are two types of Graduate Assistantships. The first type of Graduate Assistantship is an academic assistantship. Graduate Assistants with academic assistantships are assigned to their home departments and are expected to assist in teaching and/or to conduct research within their disciplines. Academic Graduate Assistants work up to 20 hours per week. Teaching duties cannot include being the instructor of record. It is recommended that Academic Graduate Assistants should devote on average up to 5 hours per week engaged in assisting in the teaching or mentoring of students.

The other type of Graduate Assistantship is a non-academic assistantship. Graduate Assistants with non-academic assistantships are assigned to offices throughout the University and are not directly affiliated with their home departments. Non-Academic Graduate Assistants are not expected to teach or conduct research, but their learning experiences should have relevance to their fields of study. Non-Academic Graduate Assistants are expected to work up to 20 hours per week for an administrator and are not expected to engage in the assistance of teaching or mentoring of students.

Both master’s and doctoral students are eligible for Graduate Assistantship positions.

Doctoral Fellowships

Doctoral Fellowships are awarded to doctoral students only; these fellowships reside only in academic departments, with the exception of the Institute for Writing Studies (See “Other Program Descriptions,” below). Doctoral Fellows conduct research and may teach. Teaching activities might include lab supervision, serving as instructor of record for select undergraduate courses, or tutoring students. Research must be confined to the needs of the program, faculty, or student.  Doctoral Fellows work up to 20 hours per week. It is recommended that Doctoral Fellows should devote on average up to 5 hours per week engaged in the teaching or mentoring of students.

Academic Graduate Assistantships

The position descriptions for College departments and programs linked below provide general information about assistantships offered by St. John’s University. Please contact a department for further information about whether or not academic positions are presently available.

Other Graduate Assistantships (Non-Academic)

Other types of Graduate Assistantships are assigned to non-academic departments throughout the University, which are not directly affiliated with the student’s home department. These Graduate Assistantships do not require teaching or research in an academic discipline but administrative Graduate Assistants are expected to work up to 20 hours per week for an administrative unit. 

Available Non-Academic Graduate Assistantship Positions

All students interested in applying for an Assistantship must complete the online Graduate Assistant or Doctoral Fellowship application, print it out, and hand it in at the Graduate Admissions Office (Newman Hall, Room 106) or email it to [email protected].

The Division of Student Affairs offers exciting Graduate Assistant opportunities for highly qualified, ambitious, and motivated graduate students in many of the departments throughout the Division.

As this time, the Division does not have any available positions. If you have any questions about a previously submitted application, please contact [email protected].

Department:  Office of Alumni Relations

Position Title: Graduate Assistant for the office of Alumni Relations/Staten Island Campus

Description of Services Provided by the Department:  Department engages alumni through communications, events, volunteer opportunities and student engagement to build and maintain relationships with St. John’s graduates keeping them connected to alma mater.

Description of the student learning experience and how it relates to student’s field of study:

Student will work on a team and individually developing, implementing and managing marketing strategies for alumni events.  GA will be assigned projects (events, reporting and research) and be expected to manage all aspects (planning, communications plan, follow up, staffing, volunteers, and post event reporting/analysis) in coordination with other departments within IA and across campus.  GA will develop and/or strengthen invaluable networking and interpersonal skills through alumni engagements at events, communications through phone, and in person.

If the student’s learning experience is not related to the student’s filed of study, please describe how the student will benefit form this Graduate Assistantship:

Students will receive an abundance of networking skills, time management, project management, ability to speak with a high level of knowledge on various aspects of an organization, conduct and participate in weekly meetings. They will also have a deeper understanding of the alumni network, the successful graduates of St. John’s and the importance of staying connected themselves.

Major Activities GA will be involved in and evaluated on:

  1. Alumni Event Project Management.
  2. Marketing and Communications.
  3. Customer service in person, phone, written and electronic format.
  4. Volunteer Management.

Qualifications:

  • Must have completed a bachelor’s degree from an accredited college or university with a major in Communications, Hospitality Management, or Marketing.
  • Must be enrolled in a graduate program at St. John’s University in a program related to Business Administration, Marketing or Communications
  • Required experience: 1-2 years office experience preferred. Experience in event management, organizational leadership and customer experience desired.

Compensation:

  • Stipend in the amount of $4000
  • Tuition Remission √

Dates of Assistantship:

  • Start date Fall 2019 and end date Spring 2020 by Academic Year (e.g. Fall 2018 – Spring 2019)
  • Hours per week 20 (excluding breaks and university holidays)
  • (If the GA is required to be available during breaks and on university holidays it must be specified in the original contract – otherwise they are not required.)
  • Need to be available one week before and one week after beginning/end of semester.

Contact Person to receive resumes:  Isabel Scandaglia at [email protected]

Department:  Office of Grants & Sponsored Research

Position Title:   Graduate Assistant for Graduate Research Advancement in Science Scholarship Program-(GRASSP)

Description of Services Provided by the Department:
Sponsored by the Office of Grants and Sponsored Research (OGSR), the St. John’s University (SJU) GraduateResearch Advancement in Science Scholarship Program(GRASSP) is designed to foster an institutional culture of sponsored research in science complimenting the needs of our academic community. To this end, the University has made available a limited number of funds for SJU graduate students to actively engage in research/laboratory experience with a designated faculty member and to learn the basic tasks associated with sponsored research administration and compliance.

Description of Student’s Learning Experience:
(See below)

Major Activities GA will be involved in and evaluated on:

  1. Each awardee will be assigned a designated faculty mentor within their major department in which they will engage in weekly experiential learning
  2. Awardees will work under the supervision and direction of their faculty mentor and will be exposed to the training, use and maintenance of SJU equipment and will be exposed to a laboratory environment and departmental facilities
  3. Each awardee will be assigned to a designated administrative mentor within the Office of Grants and Sponsored Research
  4. Each awardee will be trained in the distinction between federal/state/private research grant applications. Each awardee will be trained in the use and comprehension of proposal solicitations, federal guidelines (including the SF424 and NSF proposal Preparation Guide) and compliance policies (both internal and external). 

Qualifications:

  1. The student must be enrolled in a graduate level (Science) course of study by the time of acceptance of this award.
  2. Student must have completed a bachelor’s degree from an accredited college or university with a major in Biological Sciences, Chemistry, Communication Science & Disorders, Mathematics & Computer Science, Physics, Psychology, Clinical Health Professions, Pharmaceutical Sciences, Pharmacy Administration & Public Health, Computer Sciences, Mathematics and Science (College of Professional Studies)
  3. Experience required:   Students must demonstrate evidence of financial need through a written essay. A final report is due on the last day of the semester (3 page minimum to 5 page maximum).  *Applications are open to current SJU undergraduate students who have been accepted into a graduate program starting August 30, 2017 (fall semester: FY18).    

Compensation:

  1. Stipend in the amount of $3,000

Dates of Assistantship:

  1. Start Date is Fall 2017 and End Date is December 2017 by Academic Year.
  2. Hours per week is 15-20 (excluding breaks and University holidays)
  3. (If the GA is required to be available during breaks and on University holidays it must be specified in the original contract-otherwise they are not required.)
  4. (Need to be available one week before and one week after the beginning/end of the semester must be specified in the original contract-otherwise they are not required.)

Contact Person: Send resumes to Jared E. Littman, M.P.A., Director at [email protected] .

Description of Services Provided by the Department:  

Science Supply is a sub-unit within the Dept. of Environmental Health & Safety responsible for the purchasing, inspection, receipt and delivery of all chemicals and materials used in the research and teaching laboratories in St. Albert Hall. This department provides procurement (ordering, receipt, inspection and delivery) and budget oversight services to the Science departments. Science Supply receives shipments of hazardous chemical, biological, and radiological material, as well as Controlled Substances and Restricted drugs. Ordering and receipt logistics are managed with University staff and a Graduate Assistant. The department maintains a room-by-room, barcoded chemical inventory and associated databases.The department delivers hazardous materials to the respective laboratories, dispenses certain common laboratory supplies, and oversees the centralized collection of laboratory wastes.

Description of the student learning experience: The learning experience will be aligned to the student’s major

  • Hazardous Materials management – The student will learn best practices for the receipt, handling, storage, and delivery for “high haz” chemical, biological, and radiological materials, and for Restricted drugs and other Controlled substances.
  • Procurement – The student will implement “high haz” procurement protocols, especially as regards the handling/storage in Science Supply, and the communication and interaction with the laboratory end users. 
  • The student will utilize and improve Science Supply’s receiving and inventory databases – especially as regards the need to “red flag” the “high haz” receipts and policies.
  • Database Improvement – the student will implement a “red flag” database provision so as to alert the Science Supply staff to employ enhanced safety protocols. 
  • Management – Provide leadership, training, and delegate assignments so as to implement new “high haz” work-flow and management protocols for the college-work study (CWS) staff.
  • Customer-service – the student will understand the needs of the Science community, and work to meet the needs of our Science faculty & Graduate students.  

Major Activities GA will be involved in and evaluated on:

  1. Technical Expertise – the student will employ chemical, biological, radiological, and pharmaceutical knowledge to identify and “red flag” the “high haz” materials.  Assist with the coordination of Red White events, fundraisers, mailings and collateral materials.
  2. Management skills, particularly the ability to direct and improve the health & safety protocols for the procurement of “high haz” materials.
  3. Communication skills, particularly the ability to interact with Science Supply staff,  faculty and graduate students, and the ability to direct and train CWS staff.
  4. Problem-solving skills, particularly the ability to analyze, predict and track “high haz” shipments and receipts.

Qualifications:

  • Describe the type of graduate degree program related to the Assistantship being requested: Science or Pharmaceutical programs.
  • Completed a bachelor’s degree from an accredited college or university with a major in: STEM
  • Experience required: Exceptional computer/database literacy and customer-service skills; Banner system knowledge desired.   

Compensation:

  • Stipend in the amount of $.5000.
  • Tuition Remission √

Dates of Assistantship:

  • Start date Fall, 2020 and End date Spring, 2021 by Academic Year (e.g. Fall 2018 – Spring 2019)
  • Hours per week 20 (excluding breaks and university holidays)
  • (If the GA is required to be available during breaks and on university holidays it must be specified in the original contract – otherwise they are not required.)
  • Need to be available one week before and one week after beginning/end of semester specified in the original contract-otherwise they are not required.

Contact Person to receive resumes:  Suzette Weiss – [email protected]  

Description of Services Provided by the Department:  

Student-athletes face a unique set of challenges and circumstances as they participate in Division I intercollegiate athletics. In addition to the enormous investment of time and energy, each student-athlete must adhere to strict NCAA guidelines regarding academic eligibility while balancing their athletic and academic pursuits. The Division of Academic Support Services, in collaboration with the Department of Athletics, has developed a comprehensive support and resource program to help maintain this balance. The Student Development for Athletes program provides a wide range of services from the recruiting stage through graduation. The program focuses on five key areas: academic support, career development, personal development, leadership and community service.

Description of the student learning experience and how it relates to student’s field of study:

The Graduate Assistant will have the opportunity to develop their skills in the areas of counseling, teaching, program development and execution. The graduate student will participate in a variety of meetings with both university professionals and college age students. The graduates will learn how to proactively approach the planning of events, budget management, and executing events on both small and large scales. It will be important for this student to learn the importance of building a positive rapport with coaches, students and university personnel. The graduate assistant will acquire real world experience in developing and implementing programming to help student-athletes reach their leadership, academic, personal and career goals.

The Graduate Assistant will have the opportunity to promote the academic success and retention of student-athletes participating in St. John's University’s intercollegiate athletics program. The Graduate Assistant will learn how to plan and execute various events in collaboration with other campus resources (Career Services, Campus Ministry, Student Wellness, etc) He or She will develop interpersonal skills to effectively communicate with student-athletes, coaches, and administrators. The Graduate Assistant will learn how to provide effective developmental advising and up-to-date campus information to student-athletes to help them reach their academic, personal and career goals.

Major Activities GA will be involved in and evaluated on:

  1. Participate in the oversight and planning of large scale student development activities and projects for 300 student athletes.
  2. Collaborate with the Associate Athletic Director for Student-Athlete Services and assist in evaluating effective programming strategies.
  3. Participate in the planning, creation and assist in supervision of the Student-Athlete Orientation.
  4. Attend and contribute in bi-weekly staff meetings with experienced administrators present.
  5. Observe and assist with the project planning, implementation and evaluation of SD 101 and the Peer Educator program.
  6. Analyze the department’s use of technology and provide feedback. Under the guidance of the director assist in maintaining the database of graduate, leadership, athletic and academic achievements.
  7. Evaluate, analyze and prepare reports for all workshops, seminars and presentations. Provide feedback to appropriate administrators.
  8. Participate in benchmark studies to ensure we maintain the high athletic standard of the Division I, Big East Conference & NCAA.
  9. Attend NCAA compliance meetings, learn and analyze regulations and policy in relation to sport.

Qualifications:

  • Describe the type of graduate degree program related to the Assistantship being requested: Enrolled in Sports Management, Psychology, Education, Counseling or M.B.A. program.
  • Completed a bachelor's degree from an accredited college or university with a major in: Completed a bachelor’s degree from an accredited college or university with a major in Education, Psychology, Counseling, Business, Sport Management, or related field.
  • Experience required: Experience using Microsoft word, Excel, and PowerPoint. Prior student-athlete experience a plus but not required.

Compensation:

  • Stipend in the amount of $4000 per year for the first year, $4,500 per year for the 2nd year
  • Tuition remission ☒
  • Please confirm that this Graduate Assistantship is a replacement position ☒

Dates of Assistantship:

  • Start date: Fall 2020 , End date:  Spring 2021 by Academic Year (e.g. Fall 2019-Spring 2020)
  • Hours per week 20 (excluding breaks, university holidays, evenings and weekends)
  • (If the GA is required to be available during breaks and on university holidays it must be specified in the original contract-otherwise they are not required.)
  • (Need to be available one week before and one week after the beginning/end of the semester-specify in the original contract-otherwise they are not required.)

Contact Person to receive resumes:  Eric Rienecker - [email protected]

Description of Services Provided by the Department:
The department, in particular, the student’s supervisor, will teach practical skills, provide guidance in a real work environment, and give the opportunity to gain knowledge of business functions.

Description of Student’s Learning Experience:
The purpose of the position is for the student to gain practical experience and develop skills useful in a marketing and communications business environment, specifically as it relates to social and digital communications. The student will obtain knowledge of basic protocols and responsibilities necessary to operate within a business and functional environment.

The student will learn proper language used in professional emails and communications, in general. S/he will learn first-hand experience on how to work in a team environment and how to organize oneself to meet deadlines.

Major Activities GA will be involved in and evaluated on:

  1. Develop a regular publishing schedule and create shareable content, consistent in voice and appropriate for specific networks to enhance St. John's brand and reputation.
  2. Create, shoot and edit videos for all social platforms.
  3. Design graphics to be shared on all social platforms.
  4. Monitor and engage in relevant social discussions about the University, its community, and existing campaigns or initiatives.
  5. Monitor the St. John's Digital email box and respond to inquiries. 
  6. Train on web CMS and assist with email communication, article publishing, monitoring site compliance, etc.
  7. Analyze, review and report on effectiveness of various tactics using social analytic and content management tools.
  8. Explore and identify new social networks or engagement opportunities to reach our target audiences.

Qualifications:

  • Applicants should be pursuing a Graduate degree in Communication Arts, TV & Film Production, Marketing, Advertising, or a related field.
  • Must have completed a bachelor’s degree from an accredited college or university.
  • Proficiency in social media platforms, specifically Twitter, Facebook, Instagram, YouTube, LinkedIn), Adobe Creative Cloud (Premiere, PhotoShop, InDesign), and Microsoft Office.
  • Excellent communicator and creative thinker.
  • Strong writing and project management skills.

Compensation:

  • Stipend in the amount of $4,000
  • Tuition remission

Dates of Assistantship:

  • Start Date is August 2020 and End Date is May 2021.
  • Hours per week: 20 (excluding breaks and university holidays).
  • This position can be fulfilled completely remotely, and GA will be expected to be available during agreed upon work schedule via email, Microsoft Teams, etc.
  • If the GA is required to be available during breaks and university holidays it must be specified in the original contract-otherwise they are not required.
  • Need to be available one week before and one week after the beginning/end of the semester-must be specified in the original contract-otherwise they are not required.

Contact Person:
Send resumes to Cherrelle Nicholson at [email protected].