Office of the Registrar
The Office of the Registrar provides services and support to students and alumni, faculty and their departments, and various St. John's constituents except the School of Law, which has its own Registrar.
Through its varied activities, the office works closely with the offices of the Provost, Information Technology, Admissions, Student Financial Services, the College Deans and the Student Success Center.
Services
The Office is responsible for the accuracy and integrity of the University's official student records. Our chief responsibilities fall into six broad categories: registration; record-keeping; enrollment verifications and transcripts; course offerings; classrooms scheduling; and graduation. The Office of the Registrar provides the following services:
- Facilitates the University course registration processes;
- Maintains student academic records and mails student report cards each semester;
- Guarantees the accuracy, integrity, and confidentiality of student records in adherence to state and federal regulations;
- Produces transcripts and enrollment verifications for students and alumni; and
- Reports student enrollment information to the National Student Clearinghouse for loan providers, employers, background screening firms, and health insurance providers.
Resources
There are three ways you can order a transcript of your academic record at St. John’s University.
Electronic Transcripts (PDF)
Electronic Transcripts (PDF) are now available. Delivery is within hours of the request being processed. Electronic Transcripts are $6.50 per copy, payable by credit card only. St. John’s University has partnered with Parchment for electronic transcript delivery. Click here to order an eTranscript.
PDF transcripts are not available for students or alumni who attended prior to 1990 (please see below).
If you need a form or document included with your transcript, please use the electronic transcript request method of delivery. You will be able to upload your fully completed documents to be sent along with your transcript.
Requestors will receive an email confirmation when the transcript is available for the recipient to download and another email when the transcript has been downloaded by the recipient.
PDF document delivery is becoming increasingly common across institutions, organizations, and agencies. However, before requesting PDF transcript delivery, please verify that the recipient will accept an electronic transcript. Additionally, it is important that you verify the correct email address for transmission of the transcript.
Official PDF transcripts are transmitted electronically to the recipient and is intended solely for use by the recipient. The official transcript has been digitally signed and therefore contains special characteristics.
The Blue Ribbon Symbol is assurance that the digital certificate is valid, the document is authentic, and the contents of the transcript have not been altered.
If the transcript does not display a valid certification and signature message an invalid digital certificate display means either the digital signature is not authentic, or the document has been altered. The digital signature can also be revoked by the transcript office if there is cause, and digital signatures can expire. A document with an invalid digital signature display should be rejected.
Author Unknown, can have two possible meanings: The certificate is a self-signed certificate or has been issued by an unknown or untrusted certificate authority and therefore has not been trusted, or the revocation check could not complete. If this message is received make sure there is a proper connection to the internet. If there is a connection and the digital signature cannot be validated, reject the document.
Any questions with electronic transcripts please call: 847-716-3005.
Via the Web
Current students may order transcripts via the web by signing into signon.stjohns.edu and clicking on the UIS icon. Under the Student menu click the Student Records link. From the Student Records menu, select Request Printed/Official Transcript and follow the prompts. Please take special care entering the name and address of the recipient of your transcript. These will print on the transcript exactly as you enter them. These transcripts will be mailed to the recipient via US mail.
If you need a form or document included with your transcript, please use the electronic transcript request method of delivery. You will be able to upload your fully completed documents to be sent along with your transcript.
Recent alumni who continue to have access to UIS may also order transcripts online.
Mail-In Requests
All students and alumni may also order transcripts by mail. Any student who attended St. John's in 1984 or prior should submit a written request to the appropriate campus. Students who attended the College of Insurance should submit a written request to the Queens Campus. Requests should be mailed to one of the following addresses:
Students and alumni of the Queens, Staten Island, Manhattan and Rome Campuses:
St. John's University
Office of Registrar
8000 Utopia Parkway
Queens, NY 11439
Attn: Transcript Desk
When requesting a transcript by mail, please be sure to provide the following information:
- Full name and any other name used while at St. John's University
- “X-number” - If you don’t know this number, give us the last four digits of your Social Security number.
- Dates of attendance
- Division of the University you attended
- Degrees you received
- Address and phone number at which we can reach you
- The name and address of the person to whom you want us to send the transcript
- The purpose for which you are requesting the transcript
- Please be sure to sign your request.
Transcript Questions: Undergraduate and Graduate students email [email protected].
Law School students email [email protected].
New York State's "Enough is Enough" Legislation
Effective October 5, 2015, New York State Legislation Article 129-B requires that, based on selected student conduct findings, all colleges and universities add notations to student transcripts. Through St. John’s University’s student conduct process, students found responsible for crimes of violence, including but not limited to, sexual violence will have the following transcript notations added:
- Suspension Notation: Suspended after the finding of responsibility for a code of conduct violation.
- Expulsion Notation: Expelled after the finding of responsibility for a code of conduct violation.
- Notation if student withdraws from St John’s University while the investigation of the complaint is pending: Withdrew with conduct charges pending.
Those seeking the removal of a transcript notation for a suspension must submit a written appeal to the Office of the Registrar. All such appeals will be reviewed by the Transcript Appeals Committee comprised of the Dean of Students or designee, the University Registrar or designee, and other University administrators as deemed appropriate. Suspension notations will not be removed prior to one year after the conclusion of the suspension. Expulsion notations are permanent.
If a finding of responsibility is vacated, for any reason, any related transcript notations will be removed.
Transcript Notations:
Significantly, Article 129-B mandates that higher education institutions include notations on the transcripts of students found responsible through the institution’s conduct process for crimes of violence, including, but not limited to, sexual violence, as set forth in 20 U.S.C. 1092(f)(1)(F)(i)(I)-(VIII) of the Clery Act. Such transcript notations must state “suspended after the finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation,” as applicable. Should the student withdraw from the higher education institution while the investigation of the complaint is pending, his or her transcript must note “withdrew with conduct charges pending.” Higher education institutions must have in place written policies regarding such transcript notations, which, at a minimum, provide an appeals process for students seeking removal of such notations in accordance with Article 129-B.
St. John's University takes our obligation to safeguard the confidentiality of student information very seriously. We go beyond the requirements of the federal law that governs access to this information.
In general, we will not release any information about you without your prior written consent. There are only two exceptions:
First, we may confirm the following directory information:
- Dates of attendance
- Degrees or honors received
- Your major
Please note that we will never volunteer this information. Under no circumstances will we give anyone your social security number, your GPA, the courses you took, or the grades you received. If you want someone to see your GPA, courses, and/or grades, you must ask us to send that person or agency a transcript.
If you do not want us to confirm even this minimum directory information without your prior written consent, you must request this in writing at one of the following addresses:
Students and Alumni of the Queens, Staten Island, Manhattan, and Rome Campuses
Office of the Registrar
St. John’s University
8000 Utopia Parkway
Queens, NY 11439
Attn: FERPA Desk
Please note that if you ask us to withhold directory information, we will not be able to confirm your enrollment or degrees for enrollment purposes, health plans, or other verifications of status.
The only other time that we may release information about you without your prior written consent is under those circumstances specified by federal law. For additional information about FERPA, the federal law that governs the release of student education records, click here or write to the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
For more information about our policy and the governing federal law, consult the Policies/Procedures section of the current University Student Handbook.
Proxy Access allows students to set up access for a proxy to view student information within the New UIS Experience and to permit University representatives to communicate with their proxy.
For example:
- A parent or legal guardian as a proxy, who has access to view the Student's Account Detail
- A sibling as a proxy who has access to view the Student Profile and/or Student Grades
Once proxy setup has been initiated by the student, the proxy will receive email instructions on how to set up their account and view the information for which they have been granted access to. The Proxy cannot change any information or pay the student's bill. The student has the right to edit or delete the Proxy's access at any time.
- You are not required to grant proxy access
- You have the right to rescind access
Please review your FERPA Rights
St. John’s University recognizes that some students may prefer to identify themselves by a first name and/or middle name other than their legal name. For this reason beginning with the Fall 2018 semester, the University enabled students to use a chosen name where possible in the course of University business and education.
Chosen Name Policy
A legal name is the name that appears on your passport, driver’s license, birth certificate, or U.S. Social Security card.
To process a legal name change, you may do so in person by visiting the Office of the Registrar with your original documents or you can mail notarized signed photocopies of your documents.
The following documents are required to process a legal name change:
• Two forms of ID with the new name. One must be a government issued photo ID
• One form of ID showing the old name
• The new Social Security card
• The court document showing the name change
If you would like to mail your documents, please submit notarized signed photocopies of your documents along with a notarized signed letter requesting the name change.
Please mail your documents to:
St. John’s University
8000 Utopia Parkway
Queens, NY 11439
Attn. Registrar Office
If you are a current or former St. John’s University employee, please contact the Office of Human Resources to process the legal name change.
If you have any questions, please email [email protected].
At St. John's University, student enrollment statuses are routinely transmitted to the National Student Clearinghouse throughout each academic period. Subsequently, the National Student Clearinghouse disseminates this data to the National Student Loan Data System (NSLDS). This information serves as the basis for determining eligibility for Title IV grants and loans, as well as establishing repayment schedules for loans. It is imperative for students to remain informed about their enrollment status for a given term and its implications for their eligibility. Data provided to the National Student Clearinghouse is accessible by guaranty agencies, lenders and institutions who are determined to be authorized users of the data system.
The initial submission of enrollment data for a specific term occurs upon the conclusion of the add/drop period. Subsequent reports are transmitted on a monthly basis throughout the term to accommodate students who may enroll late or withdraw from courses.
Be advised, international students are not included in the reports to the National Student Clearinghouse.
If you have questions or need further assistance, please contact the National Student Clearinghouse via phone (703-742-4200) or fax (703-742-4239).
Third Party Agencies
The National Student Clearinghouse is an authorized agent for St. John’s University and is approved to provide degree and enrollment verifications. If you are a third party agency requesting this information, please visit the National Student Clearinghouse's Verification Services website at https://nscverifications.org/.
Please note that students have the right to opt out of this service. All requests to opt out can be directed to the Office of the Registrar, please email [email protected], visit the office in person or call 718-990-2000.
Students and Alumni
Need Proof of Enrollment? We can help!
An enrollment verification, sometimes referred to as proof of enrollment, is a document that shows your current enrollment status or enrollment history at St. John's University.
How to Obtain Your Enrollment Verification Letter?
You can obtain an enrollment verification letter for any semester or term you have been registered for. Thanks to our partnership with the National Student Clearing House, you can access this service for free!
Current students follow the steps outlined below:
Click Here: How do I request my enrollment verification certificate?
- Login to connect.stjohns.edu or use the connect app on your smartphone
- Choose the New UIS Experience widget.
- Go to the Student Records Experience card and click on Enrollment Verification
- You will be directed to authenticate yourself via the Clearinghouse's Myhub portal.
- Once in Myhub you can download your enrollment verification letter.
The certificate you download is your official St. John's University enrollment verification. The electronic watermark authenticates the document.
International students, please email the Office of the Registrar directly for your enrollment verification letter- [email protected].
Alumni enrollment verification requests: please visit https://www.myhub.org/ today to create your account and access your enrollment certificate. Simply select Create Your Account Now and login in using your Linkedin or Google account.
Alumni that attended prior to 1997 can email the Office of the Registrar at [email protected] to receive their enrollment and degree verification letter. Law School alumni can email [email protected].
Enrollment verifications are available:
- Fall Semester: Advanced registration certificates become available in mid-July. Current enrollment certificates become available mid-September.
- Summer Session: Current enrollment certificates become available in July.
- Spring Semester: Advanced registration certificates become available in early January. Current enrollment certificates become available in mid-February.
Degree Verification requests
For a degree verification letter, requests can be emailed to the Office of the Registrar at [email protected].
In-Person Requests
On the Queens campus, the Office of the Registrar is located in Newman Hall, room 102, which is through the breezeway adjacent to the Welcome Center.
Mail-In Requests
Students and alumni of the Queens, Staten Island, Manhattan, and Rome Campuses
St. John’s University
Office of the Registrar
8000 Utopia Parkway
Queens, NY 11439
Attn: Verifications Desk
When requesting a verification by mail, please be sure to provide the following information:
- Full name and any other name used while at St. John’s University
- "X number" - If you don't know this number, give us the last four digits of your Social Security number.
- Dates of attendance
- Division of the University you attended
- Degrees you received
- Address and a phone number at which you can be reached
- Best times to call you
- The name and address of the person to whom you want us to send the verification
- Please be sure to sign your request.
Please note we only verify your dates of attendance, degrees and honors received, and your major. If you need verification of the courses you took, the grades you received, or your GPA, you must request a transcript.
Current students can view their entire academic record and student advisement report by signing into signon.stjohns.edu and clicking on the UIS icon.
Social Security Number
A Public Notice about Social Security Numbers
New York State Education Law prohibits the use of the Social Security number for identification purposes. Additionally, the federal Family Educational Rights and Privacy Act of 1974 (FERPA) prohibits the release of the Social Security number without a student's prior written consent. Neither the State of New York nor the Federal government requires the release of Social Security numbers except in a few carefully defined situations, chiefly related to verification of entitlement to financial aid.
Because of the above and because the Social Security number is not a part of a student's educational history, the Office of the Registrar at St. John's University does not confirm or in any other way make reference to or reveal a student's Social Security number.
When we confirm or verify a student's enrollment or the award of a degree, we certify academic information that our records contain, information that originates with us and that we have authority over. If, for example, we confirm that St. John's University awarded a Bachelor of Arts degree to Jane Doe on May 15, 2002, we assert that our records indicate that a person with this name received the degree indicated on the noted date. We do not, nor should we, authenticate anyone's identity.
The grading scales for each level follow:
Undergraduate Level | Graduate Level | ||
---|---|---|---|
Grade | Point Value | Grade | Point Value |
A | 4 | A | 4 |
A- | 3.7 | A- | 3.7 |
B+ | 3.3 | B+ | 3.3 |
B | 3 | B | 3 |
B- | 2.7 | B- | 2.7 |
C+ | 2.3 | C+ | 2.3 |
C | 2 | C | 2 |
C- | 1.7 | C- | 1.7 |
D+ | 1.3 | D+ | 1.3 |
D | 1 | D | 1 |
F | 0 | F | 0 |
''C'' is the lowest passing grade on the graduate level.There is no ''D-'' on the undergraduate level.
Additional Marks and Notations
Undergraduate | Graduate |
---|---|
ABF - Absent/Failure | ABF - Absent/Failure |
ABX - Absent/No Penalty | AU - Audit |
AU - Audit | INC - Incomplete |
P - Passing | P - Passing |
UW - Unofficial Withdrawal | UW - Unofficial Withdrawal |
WD - Withdrawal | WD - Withdrawal |
X - Failure, No Penalty |
Please note the following pertaining to the University's marks and notations:
- There is no mark of INC on the undergraduate level. On the graduate level, this mark is assigned to students who fail to submit a research paper or some equivalent research project.
- On the graduate level, the grade P is assigned in courses that may only be graded on a ''pass/fail'' basis.
- On the undergraduate level, the grade P is assigned to students whose application for the ''pass/fail'' option is approved and who do passing work. Undergraduates approved for the ''pass/fail'' option who do failing work are assigned the mark of X.Undergraduates approved for the ''pass/fail'' option who miss their final examinations are assigned the mark of ABX.
- Undergraduates not exercising the ''pass/fail'' option who miss their final examinations are assigned the mark of ABF. This mark counts in the GPA as an F.
- The mark of WD (withdrawal) is assigned upon the completion of the of the official withdrawal process.
- The mark of UW (unofficial withdrawal) may be assigned, at the instructor's discretion, in cases for which there is an insufficient basis for an earned grade.
- The mark of AU is assigned to both undergraduate and graduate students whose application for the audit option is approved. Students approved to audit a course receive no credit for it. Courses taken on an audit basis may not be repeated for credit.
Conferral of Degrees/Graduation
The University confers degrees three times a year: January, May and September. Summer degrees are conferred on the last business day of September and fall degrees are conferred on the last business day of January. Spring conferral dates are announced each year to coincide with the University's Commencement ceremonies.
Since the University confers degrees at various times throughout the year, students should consult with their dean's office for dates when diplomas will be available for pick-up.
Unclaimed diplomas will be kept for five years from the date of award, after which they will be destroyed. Graduates who request an unclaimed diploma after it has been destroyed will have to pay the replacement fee in effect at the time of the request. It should be noted that a replacement diploma may not be identical in all respects to the original.
Commencement
The University holds Commencement Ceremonies in May for the Queens campus graduates. If you plan to attend your Commencement Ceremony, you will need to register online at stjohns.edu/commencement. Registration for Commencement begins in March. For information regarding eligibility to participate in Commencement, please contact your dean’s office. For information regarding event details, please call the Office of University Events at (718) 990-6365.
The School of Law and the Rome Campus usually holds their exercises in early June. A full list of commencement ceremony dates can be found on the academic calendar.
Diplomas are not distributed at the annual commencement ceremonies, but every effort is made to have your diploma available in your dean's office shortly following the ceremonies.
Walking at Commencement
Undergraduate students in good academic standing and not subject to academic discipline or in violation of the Student Code of Conduct, may participate in the May commencement ceremony if they are short a maximum of two courses (up to eight credits)* provided that there is evidence that these courses will be completed during the Summer sessions (in time for the September conferral date), OR Fall semester (prior to the January conferral date).**
Graduate students in good academic standing and not subject to academic discipline or in violation of the Student Code of Conduct, may participate in the May commencement ceremony if they are short a maximum of one course, provided that they have completed all other degree requirements and there is evidence that this course will be completed during the Summer sessions (prior to the September conferral date) OR Fall semester (prior to the January conferral date).
*For College of Pharmacy and Health Sciences this can be no more than a maximum of two rotations
**Individual Schools and Colleges may have similar limitations with regard to non-traditional coursework, please inquire at the Dean’s Office.
Ordering Diplomas for Graduation
To apply for a diploma, you can access the Application for Diploma by signing into signon.stjohns.edu and clicking on the UIS icon. Please note that your diploma will not be ordered until you have submitted your Application for Diploma online.
Certain holds on a student account prevent the ordering of a diploma. Students who have a hold can view their online account for details or contact (718) 990-2000 to review.
If your name has changed please submit a Change of Name Form through the Office of the Registrar. Proof can be provided by court papers, marriage license, divorce papers, and similar documents. Students only need to submit documentation that attest to their name change.
Replacement Diplomas
If your original diploma is lost, stolen or destroyed, a replacement diploma can be ordered. To order a replacement diploma, you need to file a standard application for diploma and a notarized affidavit. You also will need to provide copies of two forms of identification, one containing a photo. Examples of identification include a passport, driver's license, social security card, and work ID. There is a $50 fee for a replacement diploma. Please call (718) 990-2000 for applications and affidavits.
Loss, destruction, change of name, and theft are the only reasons for which a diploma will be replaced. We do not issue duplicate diplomas.
Applications for replacement diplomas may be mailed to the following address:
Queens, Staten Island, Manhattan, and Rome
Office of the Registrar
St. John’s University
8000 Utopia Parkway
Queens, NY 11439
Attn: Replacement Diploma Desk
Posthumous Degree Policy
St. John’s University wishes to recognize the academic achievements of students who were enrolled at the University at the time of their death while maintaining the academic integrity of its degree programs.
Once the University is aware of the passing of one its students, the following departments need to be notified immediately:
• Division of Student Affairs
• Office of Campus Ministry
• Office of the Registrar
• School/College Dean’s Office
• Office of University Events
The Registrar's Office and School/College Dean’s Offices will determine if the student will be awarded a degree posthumously or a certificate of attendance from St. John’s University.
Undergraduate posthumous degrees may be awarded to a student who at the time of their death:
• Currently enrolled (not withdrawn for academic or disciplinary reason);
• Good academic standing (GPA 2.0 or higher); and
• Within 75% of completing all degree requirements
Graduate posthumous degrees may be awarded to a student who at the time of their death:
• Currently enrolled (not withdrawn for academic or disciplinary reason);
• Good academic standing (GPA 3.0 or higher); and
• Within 9 credits of completing all degree requirements or registered in a doctoral research program
In the case that a Posthumous Degree is awarded:
• Student Affairs staff psychologist contacts the family of the deceased student to discuss options:
1. Attend the next scheduled May graduation;
2. Have the diploma mailed
Student Affairs staff psychologist to inform all offices of the family’s decision.
• School/College Dean's Office to provide the full name of the student and the degree they were pursuing to the Registrar and Office of University Events
• The degree will be conferred on the next scheduled May graduation by the Registrar Office
o No academic honors will be awarded/noted on transcripts
o It will state on student’s official transcript under the degree conferral
“Awarded Posthumously”
• Registrar to place order for the student’s diploma and give diploma to the School/College Dean’s office or to the Office of University Events based on family’s decision.
• Registrar to inform Office of Marketing and Communications of the notation “conferred posthumously” next to the student’s name in the Commemorative Program Book as well as any notations such as Catholic Scholar, Ozanam Scholar, Honors Program, etc.
Student Advisement Reports - DegreeWorks
Student Advisement Reports powered by DegreeWorks is a web-based program that enables you to easily track your academic progress. The report generated by DegreeWorks is an unofficial guide and source of information on degree requirements and GPAs which is a valuable tool for students and their advisors to enhance the advisement process. Students will be able to see how specific program requirements have been met and what courses still need to be taken to fulfill their requirements. Additionally, information on advisement reports is "real-time" - accurate at the point in time the report is run.
Accessing Student Advisement Reports in DegreeWorks
Students may access their Student Advisement Report through signon.stjohns.edu.
Once logged in to signon.stjohns.edu students can click the "DegreeWorks" widget to access the Student Advisement Report. Students will be able to view previous reports, generate a new report, or complete a "What-If Analysis".
Note: Students who started before Summer/Fall 2016 and students enrolled in the Graduate School of Education may access their report by selecting "Advisement Report (CAPP)" under the Student Advisement menu located in UIS after logging into signon.stjohns.edu. Students should follow the prompts to enter the appropriate term and proceed to view previous reports, generate a new report, or complete a "What-If Analysis".
To access captions, please toggle the "CC" button on the right-hand side of the video player.
Accuracy of Student Advisement Reports
Although we make every effort to ensure the accuracy of Student Advisement Reports, these reports remain unofficial guides to degree progress. Students and advisors remain responsible for ensuring that all degree requirements are satisfied.
No degree will be automatically awarded based on a Student Advisement Report. Determinations to award or withhold degrees will continue to be made in each of the University's colleges according to its established policies and procedures.
Students should inform their advisors or deans of concerns about the information on their advisement reports.
Reading Student Advisement Reports in DegreeWorks
Student Advisement Reports are divided into different areas. These may vary by program. Typical areas are the major area, the core area, and elective credits applicable to this degree.
About the GPA
For each area, the advisement report gives a GPA, which is calculated solely from the grades in that area. This GPA is accurate for the grades shown but is not an official GPA - it is for informational purposes only.
The "Insufficient" section at the bottom of the advisement report shows all courses that have not been used to satisfy a degree requirement. This includes failed courses and those courses from which a student has withdrawn. These grades may count in a student's official GPA, major GPA, or honors GPA.
Note: The overall and program GPA's shown at the top of the advisement report include all grades in all courses taken.
Checking Your Degree Requirements
If a student has two (2) degrees, a report will need to be executed for each program.
Degree requirements for any given program may remain the same or may change from year to year. Changes may be minor or significant. As changes are coded, the advisement report will automatically take any changes into account.
To see a complete list of currently available programs, select the "What-If Analysis" option.
What-If Analysis
If a student is contemplating switching from their current major to another one a “What-if Analysis” should be run and will displays academic requirements for that major. The “What-if Analysis” feature shows how many program requirements have already been satisfied if a change of major is of interest. A “What-if Analysis” may be run against any available program.
To access captions, please toggle the "CC" button on the right-hand side of the video player.
The Higher Education Act Amendments of 1998 requires St. John's University to make voter registration forms widely available to our students. In accordance with this requirement, please follow the links below for more information and/or voter registration forms.
Voter Registration Forms
New York State Voter Registration Forms
National Voter Registration Forms
Qualifications to Register to Vote
In order to qualify to vote in the United States, you must meet the following qualifications:
- Be a United States citizen;
- Be 18 years old by December 31 of the year in which you file the form (note: you must be 18 years old by the date of the general, primary, or other election in which you want to vote);
- Live at your present address for at least 30 days before the election;
- Not be in prison or on parole for a felony conviction;
- Not be adjudged mentally incompetent by a court; and
- Not claim the right to vote elsewhere.
Related Links
What is CPoS?
Course program of study (CPoS) is a process designed to ensure that students are enrolled in classes that apply to their degree program of study.
CPoS reviews a student’s course registration for each term and compares it to the requirements of their degree program. Courses are flagged as degree applicable or not degree applicable.
CPoS helps students remain on track to graduate timely while keeping them eligible for their federal and/or state aid programs.
Make Sure Your Courses Count!
Federal and New York state regulations require that coursework be degree applicable for aid consideration.
Before registering for courses each semester review your Degree Works audit report and review your semester course registration plan with your academic advisor.
Timely Degree completion minimizes overall degree costs and student debt.
Common Questions and Answers
How will a student know if their courses count in the degree program?
Students should check their Degree Works audit to review required courses and remaining courses needed to complete their degree.
What happens if a student enrolls in courses that are not required to complete their degree?
Students that choose to enroll in courses that are not required to complete their degree could see their financial aid prorated and/or cancelled.
Can students still take courses not required for their degree?
Yes, students may take a course that is not required. Just know that the course will not count toward the financial aid enrollment status and may affect aid eligibility. Students should be prepared to pay for courses without federal and or state aid.
Do students have to be enrolled full-time to receive financial aid?
Enrollment Impact of Federal Aid
In most cases, full-time enrollment is not required to receive federal aid.
• The Federal Pell grant, TEACH Grant, Federal Work-Study Program and SEOG Program, don’t require fulltime enrollment, but the student’s enrollment status does affect the amount a student receives.
o Pell recipients must be fulltime to receive the maximum grant. Pell eligibility for less than half time depends on the students estimated family contribution (EFC).
• Half time is required for federal student loans consideration and for loan deferment.
Enrollment Impact on New York State Aid:
• New York TAP and state scholarship recipients must be enrolled in 12 credits that are applicable toward their degree requirements to be eligible for their awards.
• Students receiving APTS need to insure that all their credits are applicable toward degree requirements.
Enrollment Impact on Institutional Aid:
• Institutional aid offered based on a student’s fulltime progress towards degree completion. Students receiving institutional aid are encouraged to complete their degree programs in a timely fashion and are reminded that in addition to basic eligibility requirements most academic scholarships are limited to four continuous academic years of study.
How are Enrollment statuses defined?
Undergraduate: Fulltime = 12 credits or more, Three Quarter = 9-11, Halftime = 6-8, Less than half time = <6
Graduate: Fulltime = 9 credits or more, Halftime = 6-9, less than half time = <6
Law: Fulltime = 11 credits or more, Halftime = 6-9, less than halftime = <6
What if I plan to study abroad for a semester?
The courses taken abroad must be applicable towards degree requirements to count toward a student’s financial aid enrollment status for federal and state aid programs.
What if I have a minor?
If a student’s degree program requires electives these electives can be used to determine a student’s enrollment status for financial aid; however if the student declares a minor only the number of electives needed to fulfill the degree elective requirement are eligible for financial aid consideration regardless of the number of electives required to fulfill the minor.
Examples of how financial aid is impacted
The following serves as examples of how financial aid is impacted depending on the number of credits in which the student is enrolled in and credits that are NOT applicable towards their degree (major or minor).
Total Enrolled Credits | Federal Aid | NYS Aid | |
15 | % of Eligibility | % of Eligibility | |
Credits Applicable toward Degree | Credits NOT Applicable towards Degree | ||
12 | 3 | 100% | 100% |
Since the student is enrolled in a minimum of 12 credits that are applicable towards their degree, the student is considered full time and eligible for 100% of Federal and State aid |
Total Enrolled Credits | Federal Aid | NYS Aid | |
15 | % of Eligibility | % of Eligibility | |
Credits Applicable toward Degree | Credits NOT Applicable towards Degree but applicable to minor only | ||
9 | 3 | 75% | 0% |
Since the student is enrolled in only 9 credits of coursework applicable to their degree for federal aid purposes only 9 credits will be taken into account in determining federal aid eligibility. NYS does not consider a student to be enrolled full time, unless all 12 credits are applicable towards their degree. Therefore, the student does NOT qualify for NYS aid. |
Total Enrolled Credits | Federal Aid | NYS Aid | |
12 | % of Eligibility | % of Eligibility | |
Credits Applicable toward Degree | Credits NOT Applicable towards Degree | ||
9 | 3 | 75% | 0% |
Because only 9 out of 12 credits are applicable towards the degree, federal financial aid will only pay for 9 credits worth of educational expenses. NYS does not consider a student to be enrolled full time, unless all 12 credits are applicable towards their degree. Therefore, the student does NOT qualify for NYS aid. |
Total Enrolled Credits | Federal Aid | NYS Aid | |
15 | % of Eligibility | % of Eligibility | |
Credits Applicable toward Degree | Credits NOT Applicable towards Degree | ||
9 | 6 | 75% | 0% |
Because only 9 out of 15 credits are applicable towards the degree, federal financial aid will only pay for 9 credits worth of educational expenses. NYS does not consider a student to be enrolled full time, unless all 12 credits are applicable towards their degree. Therefore, the student does NOT qualify for NYS aid. |
Total Enrolled Credits | Federal Aid | NYS Aid | |
12 | % of Eligibility | % of Eligibility | |
Credits Applicable toward Degree | Credits NOT Applicable towards Degree | ||
6 | 6 | 50% | 0% |
Because only 6 out of 12 credits are applicable towards the degree, federal financial aid will only pay for 6 credits worth of educational expenses. NYS does not consider a student to be enrolled full time, unless all 12 credits are applicable towards their degree. Therefore, the student does NOT qualify for NYS aid. |
Colleges and universities located in or operating in New York State that offer degree or certificate programs in which a major portion (i.e., 50 percent or more) of the requirements can be completed through study delivered by distance education must have those programs registered in the distance education format.
St. John's wants to make it easy for students and their parents to find information important to them. The University's web site, bulletins and Student Handbook contain a wealth of information. The chart below serves as a guide to categories of information that are of particular importance.
Q = Queens
A = Locations Abroad
L = Law
M = Manhattan
Campus | Department | Location | Phone | Contact |
Q | Admission | Welcome Center | 718-990-1802 | Samantha Wright |
L | Admission | Finley Hall | 718-990-2310 | Alicia Meehan |
A | Office of International Education | Marillac Hall, Room 210 | 718-990-6105 | Gregory Bruhn |
Accreditation and Licensure | ||||
All | Office of the Provost | Newman Hall, Room 234 | 718-990-6578 | Linda Shannon |
Athletic Participation Rate | ||||
All | Athletic Department | Carnesecca Arena, Room 108 | 718-990-6221 | Michael Barry |
Cost of Attendance | ||||
Q, M, L | Student Financial Services | Bent Hall | 718-990-5018 | Kayon McKenzie |
A | Office of International Education | Marillac Hall, Room 210 | 718-990-6105 | Gregory Bruhn |
Financial Information | ||||
Q, M, L | Student Financial Services | Bent Hall | 718-990-2000 | Rhonda Brown |
A | Global Business Affairs | Marillac Hall, Room 210 | 718-990-6105 | Maria Handler |
Graduation Rate Statistics | ||||
All | Institutional Research | Newman Hall, Room B22 | 718-990-1993 | Christine Goodwin |
Refund Policies | ||||
Q, M, L, | Student Financial Services | Bent Hall | 718-990-2000 | Rhonda Brown |
A | Office of International Education | Marillac Hall, Room 210 | 718-990-6105 | Gregory Bruhn |
Security Report | ||||
Q, M, L, A | Public Safety | ROTC Center | 718-990-1435 | Denise Vencak-Toner |
Students with Disabilities | ||||
Q, M | Counseling & Consultation | Marillac Hall, Room 130 | 718-990-1485 | Dorothy Schmitt |
L | Dean's Office | Finley Hall | 718-990-6044 | Eric Shannon |
A | Office of International Education | Marillac Hall, Room 210 | 718-990-6105 | Gregory Bruhn |
Title IV Assistance - Study Abroad | ||||
Q, M, L, A | Student Financial Services | Bent Hall | 718-990-5018 | Kayon McKenzie |
Title IV Returns | ||||
Q, M, A, L | Student Financial Services | Bent Hall | 718-390-4351 | Amy Park |
Withdrawal Policies | ||||
Q, M | Registrar | Newman Hall, Room 102 | 888-978-5646 | Joanne Llerandi |
L | Dean's Office | Finley Hall | 718-990-6044 | Eric Shannon |
A | Office of International Education | Marillac Hall, Room 210 | 718-990-6105 | Gregory Bruhn |
Locations and Hours
The Office of the Registrar strives to address the questions of students and alumni in a prompt, courteous, and professional manner. Please feel free to reach out to us by phone or email or stop by our offices for a visit!
Campus | Address | Contact |
---|---|---|
Queens Campus Manhattan Campus | Newman Hall, Room 102 8000 Utopia Parkway Queens, NY 11439 | 1-888-9STJOHNS 718-990-2000 [email protected] |
School of Law | Belson Hall 8000 Utopia Parkway Queens, NY 11439 | Law Registrar 718-990-6600 [email protected] |
Office Hours
Day | Time |
---|---|
Monday-Thursday | 8:30 a.m.- 4:30 p.m. |
Friday | 8:30 a.m. - 3 p.m. |
Have questions for the Office of the Registrar? Contact us via email at [email protected] or phone at 1-888-9ST-JOHNS.
Contact Us
Office of the Registrar
[email protected]
718-990-2000
Joanne Llerandi
Assistant Provost and University Registrar
Elizabeth Lattanzi
Associate Registrar - Queens
[email protected]
Joel Abend
Senior Assistant Registrar - Queens
[email protected]
Cecilia Robles Maring
Senior Assistant Registrar - Queens
[email protected]
Dana Gouldthorpe
Assistant Registrar - Queens
[email protected]
Carissa LoPiccolo
Assistant Registrar
[email protected]
Courtney Mitchell
Assistant Registrar – Queens
[email protected]
Edwin Natal
Assistant Registrar for Operations – Queens
[email protected]
Carolyn Senatore-Schiavo
Assistant Registrar
[email protected]
Darlene Vietri
Assistant Registrar - Queens
[email protected]