Online Student Center 1600x900

Office of the Registrar

Online Student Center 

The Law School Office of the Registrar, located on the 4th floor (Room 4-58) of Belson Hall, is open Monday through Thursday: 8:30 a.m. to 4:30 p.m., and Fridays: 8:30 a.m. to 3:00 p.m., unless otherwise posted. 

Registration and Class Schedules Registrar Resources Course Information

The Office of the Registrar provides the following services:

  • Publishes the academic calendar
  • Processes the following forms
    • Bar applications
    • Certification of enrollment
    • Character committee forms
    • Chosen Name Policy
    • Examination conflicts
    • Letters of good standing
    • Loan deferments
    • Transcript requests
  • Prepares the course schedule, registration materials, and the final examination schedule.
  • Administers midterms and final exams according to policies and procedures established by the Faculty Council and Dean.
  • Processes grades and awards. 

Student Records Access & Confidentiality (FERPA)



There are three ways you can order a transcript of your academic record at St. John’s University:

Electronic Transcripts (PDF)

Electronic Transcripts (PDF) are now available. Delivery is within hours of the request being processed. PDF transcripts are not available for students or alumni who attended prior to 1990 (please see below).

If you need a form or document included with your transcript, please use the electronic transcript request method of delivery. You will be able to upload your fully completed documents to be sent along with your transcript.

Requestors will receive an email confirmation when the transcript is available for the recipient to download and another email when the transcript has been downloaded by the recipient.

PDF document delivery is becoming increasingly common across institutions, organizations, and agencies. However, before requesting PDF transcript delivery, please verify that the recipient will accept an electronic transcript. Additionally, it is important that you verify the correct email address for transmission of the transcript.

Official PDF transcripts are transmitted electronically to the recipient and is intended solely for use by the recipient. The official transcript has been digitally signed and therefore contains special characteristics.

The Blue Ribbon Symbol is assurance that the digital certificate is valid, the document is authentic, and the contents of the transcript have not been altered.

If the transcript does not display a valid certification and signature message an invalid digital certificate display means either the digital signature is not authentic, or the document has been altered. The digital signature can also be revoked by the transcript office if there is cause, and digital signatures can expire. A document with an invalid digital signature display should be rejected.

Lastly, one other possible message, Author Unknown, can have two possible meanings: The certificate is a self-signed certificate or has been issued by an unknown or untrusted certificate authority and therefore has not been trusted, or the revocation check could not complete. If this message is received make sure there is a proper connection to the internet. If there is a connection and the digital signature cannot be validated, reject the document.

Electronic Transcripts are $6 per copy, payable by credit card only. St. John’s University has partnered with Parchment for electronic transcript delivery.

Click here to Order eTranscript.

Any questions with electronic transcripts please call: 847-716-3005. 

Anyone who attended St. John’s prior to 1990 should submit a written request for a transcript.

Via the Web in UIS

Current students may order transcripts via the web by logging into UIS. Under the Student menu click the Student Records link. From the Student Records menu, select Request Printed/Official Transcript and follow the prompts. Please take special care entering the name and address of the recipient of your transcript.  These will print on the transcript exactly as you enter them.

Recent alumni who continue to have access to UIS may also order transcripts online.

Email Requests

Please note the following information does not apply to undergraduate or graduate students.

Law school alumni may order transcripts by email request.  To do so fill out the Transcript Request Form

Transcripts are processed within 3-5 business days following the receipt of the request.

Transcript Questions:
Undergraduate and Graduate students email  [email protected]
Law School students email [email protected]

New York State's "Enough is Enough" Legislation

Effective October 5, 2015, New York State Legislation Article 129-B requires that, based on selected student conduct findings, all colleges and universities add notations to student transcripts. Through St. John’s University’s student conduct process, students found responsible for crimes of violence, including but not limited to, sexual violence will have the following transcript notations added:

  • Suspension Notation: Suspended after the finding of responsibility for a code of conduct violation.
  • Expulsion Notation: Expelled after the finding of responsibility for a code of conduct violation.
  • Notation if student withdraws from St John’s University while the investigation of the complaint is pending: Withdrew with conduct charges pending.

Those seeking the removal of a transcript notation for a suspension must submit a written appeal to the Office of the Registrar.  All such appeals will be reviewed by the Transcript Appeals Committee comprised of the Dean of Students or designee, the University Registrar or designee, and other University administrators as deemed appropriate. Suspension notations will not be removed prior to one year after the conclusion of the suspension. Expulsion notations are permanent.

If a finding of responsibility is vacated, for any reason, any related transcript notations will be removed.

Transcript Notations:

Significantly, Article 129-B mandates that higher education institutions include notations on the transcripts of students found responsible through the institution’s conduct process for crimes of violence, including, but not limited to, sexual violence, as set forth in 20 U.S.C. 1092(f)(1)(F)(i)(I)-(VIII) of the Clery Act. Such transcript notations must state “suspended after the finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation,” as applicable. Should the student withdraw from the higher education institution while the investigation of the complaint is pending, his or her transcript must note “withdrew with conduct charges pending.” Higher education institutions must have in place written policies regarding such transcript notations, which, at a minimum,  provide an appeals process for students seeking removal of such notations in accordance with Article 129-B.

Chosen Name Policy

Chosen Name Form

St. John’s University recognizes that some students may prefer to identify themselves by a first name and/or middle name other than their legal name. For this reason beginning with the Fall 2018 semester, the University enabled students to use a chosen name where possible in the course of University business and education.

Students may request this service by completing a Chosen Name Change request form in person in the Office of the Registrar. The student’s chosen first name and/or middle name may be used in many University contexts, such as Canvas, class roster and ID cards. Please note the University is legally required to use student’s legal name for official records, however, whenever reasonably possible a student’s chosen name will be used.

Frequently Asked Questions

What is a chosen name?

A chosen name is a name a student wishes to be known by in the University community that is different from a student’s legal name.

St. John’s University policy covers chosen first name and/or middle name. Students who wish to change their legal name can obtain information from the Office of the Registrar.

What is a legal name? 

A legal name is the name that appears on your passport, driver’s license, birth certificate, or U.S. social security card.

Do I have to use a chosen name?

No. Use of a chosen name is optional.

Where will my chosen name be used? 

  • Class Rosters
  • Diplomas & Commemorative Book
  • Canvas
  • University ID cards
  • Grading Rosters
  • Email Address
  • Student Housing
  • Judicial Case Management

Where will my legal name be used?

  • Academic Certification
  • Transcripts
  • Financial Aid
  • Bursar’s Office/Billing Information 
  • National Student Clearinghouse
  • Athletics Rosters
  • Department of Public Safety
  • International Students Documentation/SEVIS
  • Student Financial Services Documents
  • Federal Request for Information
  • Official Judicial Records

How do I get my chosen name on my St. John’s ID card?

Once the Office of the Registrar has approved your chosen name, if you wish to have your name on your ID card changed you can do so at no cost in the Storm Card Office. Please allow 24 business hours after receiving notice that your name has been changed before going to the Storm Card Office.

Please note only your chosen first name and your legal last name will print on your ID card due to limited space.

Can I change my email address to better match my chosen name?

Yes, once the Office of the Registrar has approved your chosen name, your email address will be changed at that time. It will take 24-48 business hours for this change to take effect. An IT service desk representative will call/email you when your email address has been changed.

Are there any chosen name restrictions?

Chosen names may not be used for purposes of fraud or misrepresentation. The University reserves the right to deny a chosen name if it is determined inappropriate or if it contains offensive language.


How to Request a Copy of Your St. John’s Law Application

The fastest way to obtain your original application to St. John’s Law is through your Law School Admission Council (LSAC) account. This should be the first resource you consult to obtain your original application.

The Law School also retains a copy of original applications and all amendments.

a. You can view your records in the Office of the Registrar.
b. You are not permitted to print these documents, take pictures of them, or email them to yourself or anyone else.
c. To request to view your records, email [email protected] from your St. John’s email account.
d. Indicate the specific type of records you would like to review, i. Example: your application or your application and any supporting documents or any amendments to your application.
e. You will receive an email acknowledging receipt of your request. You should then call the Registrar’s Office at 718-990-6600 to make an appointment to review your records. 
-The date of the appointment must be at least two weeks (10 business days) after we acknowledge receipt of your request.
-Please note that it may take longer to accommodate requests during certain periods of the semester.
-No appointments to review files will be made during the final exam period.

The Office of the Registrar offers an alternative to coming to the School of Law to review your application.

a. Students can ask one or two questions about their application that the office will answer. For example, did I file any amendments or is there an amendment for a traffic ticket in October 2020?
b. The request must come either from an SJU email account or include picture ID.

If you are in the process of submitting your Character and Fitness application. Please wait until you have a response to your amendment request before submitting any bar forms for processing. This will ensure that your paperwork is complete when submitted to the Bar.

Request an Amendment to Your Law School Application to Include Additional Disclosure(s)

To request an amendment to your law school application,

1. Please complete the amendment application available on the Online Student Center (type, do not handwrite)
a. sign it
b. scan
c. email it to Kristina Ebanks at [email protected] from your SJU email address with the subject line “[LASTNAME] Request to Amend Application.”
d. If you cannot physically sign and scan the document with your signature, you may electronically sign it so long as you also include a photo of your student ID along with the e-signed document.

2. It is critical that you provide as much detail as possible, in keeping with the expectations of state character and fitness committees. This includes detail on (i) what happened and when, (ii) what the ultimate disposition was (iii) any supporting documentation that is obtainable. For example, "I received a ticket in 2016 for speeding" is not sufficient. However, an appropriate disclosure might include: "On May 12, 2016, while driving in Sullivan County, New York, I was issued a ticket for speeding 15 miles over the speed limit. I appeared in the county's traffic court to contest the ticket on November 3, 2016. The judge ultimately dismissed the citation for lack of evidence, and no points were accrued on my driving record. Attached please see a copy of the original citation and notice of dismissal Two additional items of note: 3.Before finalizing your request, a. you must ensure that all your text fits squarely within the text fields for each question. b. If you require additional space, you are welcome to write out your full answer in an addendum document. c. Be sure to note in the text field for a question that the full response is in an attached addendum, i.e., d. “Please see response to #2 in Addendum A attached to this request.” 4. Any addenda or supporting documents must be added to the request form to create a single PDF file. a. It will take time to process these applications; we appreciate your patience. b. Be sure to keep copies of any original documentation and subsequent correspondence for your records.

Theresa Hallet
Registrar, School of Law
[email protected]


Carron Anderson
Senior Assistant Registrar, School of Law
[email protected]


Gina Linnemann
Assistant Registrar, School of Law
[email protected]


Neelwatty Mahabir-Kumar
Office Coordinator for the Law Registrar
[email protected]


Karen Sullivan
Assistant for the Law Registrar's Office
[email protected]


Office of the Registrar, School of Law
law[email protected]