Section: Information Technology
Policy Number: 921Responsible Office: Information Technology
Effective Date: 5/1/19Revised: 5/1/19; 6/11/20
The St. John’s University’s (St. John’s) information security awareness, training and education program strives to ensure that the University community achieves and maintains at least a basic level of understanding of information security matters, such as general obligations under various information security policies, standards, procedures, laws, regulations, contractual terms and generally held standards of ethics and acceptable use of information resources.
Security awareness and training activities are initiated as soon as practical after faculty, staff and/or a student worker has been employed. The awareness activities are conducted on a continuous basis thereafter in order to maintain a reasonably consistent level of awareness.
This policy applies to the University Community. Adherence to this policy helps safeguard the confidentiality, integrity, and availability of St. John’s information assets, and protects the interest of St. John’s, its customers, personnel, and business partners.
All authorized users with access to Institutional Data and Computing Resources receive sufficient training to allow them to protect Institutional Data and Computing Resources adequately.
Additional and specific training are required for personnel with responsibilities related to programming, administering, and securing systems and for specific University community members with access to Protected Data or Privacy information in accordance with compliance laws and regulations. Appropriate security training is completed before access is granted to St. John’s Computing Resources.
The IT Department and the Human Resources Department are responsible for developing and maintaining a program and provide:
The following are definitions relevant to the policy:
St. John’s reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to, reviewed, and approved by the CIO, the Director of Information Security, or the equivalent officer(s).
All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security.
Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by St. John’s.