Policy 911 - Bring Your Own Device (BYOD) Policy

Section: Information Technology
Policy Number: 911
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19

Policy Statement

The purpose of this policy is to set out the controls when using mobile devices. It mitigates the following risks: 

  • Loss or theft of mobile devices, including the data on them 
     
  • Compromise of classified information through observation by the public 
     
  • Introduction of viruses and malware to the network 
     
  • Damage to reputation 

It is important that the controls set out in this policy are observed at all times in the use and transport of mobile devices. 

Scope and Applicability

This policy applies to the University Community. Adherence to this policy helps safeguard the confidentiality, integrity and availability of the University’s information assets, and protects the interest of the University, its customers, personnel and business partners.

Policy

Mobile computing is an increasing part of everyday life, as devices become smaller and more powerful, the number and complexity of tasks that can be achieved away from the office grows. As the capabilities increase so, too, do the risks. Security controls that have evolved to protect the static desktop environment are easily bypassed when using a mobile device outside of the confines of a building. 

Mobile devices include items such as: 

  • Laptops 
     
  • Notebooks 
     
  • Tablet devices 
     
  • Smartphones 
     
  • Smart watches 

Unless specifically authorized, only mobile devices provided by St. John’s may be used to hold or process classified information. Otherwise, the 915 Bring Your Own Device (BYOD) Standards will apply to those who wish to make use of their own devices. 

If an employee is required to make use of mobile equipment, the employee is provided with an appropriate device(s) which is configured to comply with the university’s policies. Support provided by the IT Department may at times require access to the employee’s device for problem resolution and maintenance purposes. St. John’s has implemented security measures to protect its critical information during mobile device usages. 

Definitions

The following are the definitions relevant to the policy:

  • Computing Resources: All University information processing resources including all University owned, licensed, or managed computing services, hardware, software, and use of the University network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
     
  • Institutional Data: All data owned or licensed by the University.
     
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing University network services, and other authorized users

Compliance

The University reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to and reviewed and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by the University.

Related Policies, Standards or Regulations

  • 902 Acceptable Use Policy
     
  • 910 Remote Access Policy
     
  • 915 Malicious Code Policy