Policy 908 - Personnel Security Policy

Section: Information Technology
Policy Number: 908
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19

Policy Statement

St. John’s University (St. John’s) recognizes that Human Resources Department (HR) plays a significant role for successful operations and delivery of effective IT services to ensure that appropriate guidelines for securing the university’s information assets are in place.  

Scope and Applicability

This policy applies to the University Community.  Adherence to this policy helps safeguard the confidentiality, integrity and availability of the University’s information assets, and protects the interest of the University, its customers, personnel and business partners.


St. John’s implements security measures that are defined for recruiting and retaining staff and as well as employees’ responsibilities to safeguard the university’s informational assets.

Appropriate security measures include, but are not limited to the following:

  • Security awareness, training and education program
  • User account management (Access Request, Access Certification and Provisioning)
  • Use of security mechanisms and processes during staff hiring/termination
  • Employee requirements & responsibilities 


  • Computing Resources: All University information processing resources including all University owned, licensed, or managed computing services, hardware, software, and use of the University network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
  • Institutional Data: All data owned or licensed by the University
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing University network services, and other authorized users.


The University reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to and reviewed and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by the University.

Related Policies, Standards or Regulations

  • 908 Personnel Security Policy