Policy 907 - Compliance Management Policy

  1. Home
  2. My St. John's
  3. Policy 907 - Compliance Management Policy

Section: Information Technology
Policy Number: 907
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19; 6/11/20

Policy Statement

This policy provides a framework for St. John’s University (St. John’s) to avoid breaches of any criminal and civil law, statutory, regulatory, or contractual obligations and of any information security policy. 

Scope and Applicability

This policy applies to the University Community.  Adherence to this policy helps safeguard the confidentiality, integrity, and availability of St. John’s information assets, and protects the interest of St. John’s, its customers, personnel, and business partners.

Policy

Individuals authorized to access St. John’s information and Computing Resources must comply with relevant federal, state, and local legal, regulatory, and contractual requirements. Formal audits and compliance activities validate St. John’s security infrastructure, determine the level of user compliance, and provide assurance that organizational practices align with St. John’s information security policies. 

Definitions

The following are definitions relevant to this policy:

  • Computing Resources: All St. John’s information processing resources including all St. John’s owned, licensed, or managed computing services, hardware, software, and use of St. John’s network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
     
  • Institutional Data: All data owned or licensed by St. John’s.
     
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing St. John’s network services, and other authorized users.

Compliance

St. John’s reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.  Instances of non-compliance must be presented to, reviewed, and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by St. John’s.