Policy 907 - Compliance Management Policy

Section: Information Technology
Policy Number: 907
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19

Policy Statement

This policy provides a framework for St. John’s University (St. John’s) to avoid breaches of any criminal and civil law, statutory, regulatory, or contractual obligations and of any information security policy. 

Scope and Applicability

This policy applies to the University Community.  Adherence to this policy helps safeguard the confidentiality, integrity and availability of the University’s information assets, and protects the interest of the University, its customers, personnel and business partners.

Policy

Individuals authorized to access University information and Computing Resources complies with relevant federal, state and local legal, regulatory, and contractual requirements. Formal audits and compliance activities validate the University’s security infrastructure, determine the level of user compliance, and provide assurance that organizational practices align with the University’s information security policies. 

Definitions

The following are the definitions relevant to this policy:

  • Computing Resources: All University information processing resources including all University owned, licensed, or managed computing services, hardware, software, and use of the University network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
     
  • Institutional Data: All data owned or licensed by the University
     
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing University network services, and other authorized users.

Compliance

The University reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to and reviewed and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by the University.

Related Policies, Standards or Regulations

  • STD-CP-001 Compliance with Legal and Contractual Requirements 
     
  • STD-CP-002 Protection of Records Standard