Policy 908 - Personnel Security Policy

Section: Information Technology
Policy Number: 908
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19; 6/11/20

Policy Statement

St. John’s University (St. John’s) recognizes that the Human Resources Department (HR) plays a significant role for successful operations and delivery of effective IT services to ensure that appropriate guidelines for securing St. John’s information assets are in place.  

Scope and Applicability

This policy applies to the University Community.  Adherence to this policy helps safeguard the confidentiality, integrity, and availability of the St. John’s information assets, and protects the interest of St. John’s, its customers, personnel, and business partners.


St. John’s implements security measures that are defined for recruiting and retaining staff and employees’ responsibilities to safeguard St. John’s informational assets.

Appropriate security measures include, but are not limited to the following:

  • Security awareness, training and education program
  • User account management (Access Request, Access Certification and Provisioning)
  • Use of security mechanisms and processes during staff hiring/termination
  • Employee requirements and responsibilities 


The following are definitions relevant to the policy:

  • Computing Resources: All St. John’s information processing resources including all St. John’s owned, licensed, or managed computing services, hardware, software, and use of St. John’s network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
  • Institutional Data: All data owned or licensed by St. John’s.
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing St. John’s network services, and other authorized users.


St. John’s reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.  Instances of non-compliance must be presented to, reviewed, and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by St. John’s.

Related Policies, Standards or Regulations