Section: Information Technology
Policy Number: 913Responsible Office: Information Technology
Effective Date: 5/1/19Revised: 5/1/19; 6/11/20
This policy aims to safeguard St. John’s University (St. John’s) assets by employing data encryption. It is a key component in protecting sensitive information from unauthorized access, control, and deletion.
This policy is applicable to the St. John’s Information Technology (IT) department, but its scope covers the entire University Community. Adherence to this policy helps safeguard the confidentiality, integrity, and availability of St. John’s information assets, and protects the interest of St. John’s, its customers, personnel, and business partners.
St. John’s academic, administrative and business functions are required to employ St. John’s-approved encryption solutions to control access to and preserve the integrity and confidentiality of the processing, storing and transmission of St. John’s data classified as “covered data.”
In general, the St. John’s cryptography policy ensures that encryption techniques are in place during the following processes and situations to protect St. John’s classified information from ever-growing potential threats:
It is vital that cryptographic keys are stored and protected from modification, loss, destruction, and unauthorized disclosure.
The following are definitions relevant to the policy:
St. John’s reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to, reviewed, and approved by the CIO, the Director of Information Security, or the equivalent officer(s).
All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security.
Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by St. John’s.