Policy 913 - Cryptography Policy

Section: Information Technology
Policy Number: 913
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19

Policy Statement

This policy ensures to safeguard University assets by employing data encryption. It is a key component to protect classified information from unauthorized access, control and deletion.

Scope and Applicability

This policy only applies to St. John's University Information Technology (IT) department. Therefore, all University information systems may not be covered by this policy. Adherence to this policy helps safeguard the confidentiality, integrity and availability of the University’s information assets, and protects the interest of the University, its customers, personnel and business partners.


St. John’s University’s academic, administrative and business functions are required to employ University-approved encryption solutions to control access to and preserve the integrity and confidentiality of the processing, storing and transmission of the University data classified as “covered data.”

In general, the St. John’s cryptography policy ensures that encryption techniques are in place during the following processes and situations to protect the University’s classified information from ever-growing potential threats:

  • Storage of Data in the Cloud
  • E-Commerce Transactions over the Internet
  • Protection of Passwords on Systems 
    • All passwords are hashed.
  • Email Security
  • Remote Access
  • Processing and/or Transmitting Cardholder Data over a Wireless network
    • Strong cryptography in accordance with industry recognized standards
  • Accessing Systems that Store, Process or Transmit Cardholder Data
    • Strong cryptography in accordance with industry recognized standards
  • Use of HTTPS for web application transactions
  • Securing Wireless Networks

It is vital that cryptographic keys are stored and protected from modification, loss, destruction and unauthorized disclosure. 


The following are the definitions relevant to the policy:

  • Computing Resources: All University information processing resources including all University owned, licensed, or managed computing services, hardware, software, and use of the University network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
  • Institutional Data: All data owned or licensed by the University.
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing University network services, and other authorized users.


The University reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to and reviewed and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by the University.

Related Policies, Standards or Regulations

  • STD-CR-001 Encryption Controls Standard
  • 910 Remote Access Policy