Policy 404 - Regular and Special Holidays

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Section: Time Off
Policy Number: 404
Responsible Office: President
Effective Date: 4/1/01
Clarified: 8/8/02; 9/24/02; 7/21/16
Revised: 6/29/04; 7/9/07; 6/17/20; 1/1/22

Scope

Full-time administrators and staff.

Policy

Each year, the President of the University approves a schedule of holidays that the University will observe. In the event that it is necessary for some University offices to remain open to provide services on a scheduled holiday, full-time staff employees who work will receive an alternate day off or an equivalent arrangement.

In general, the offices of the University are closed in observance of the following days when they fall on a workday:

  • New Year’s Day
  • Martin Luther King Day
  • President’s Day
  • Good Friday
  • Easter
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Fall Break
  • Veteran's Day
  • Election Day (Presidential election only)
  • Thanksgiving Day
  • Day after Thanksgiving
  • Christmas Eve
  • Christmas Day

At the discretion of the President, additional “special” holidays may be granted. Public Safety Officers, who provide essential support to the University and work outside of normal office hours, and Bartilucci Center employees, are ineligible for early dismissal and special holidays. This exemption may also apply to other positions whose workweeks are outside of normal office hours and/or when necessitated by the nature of the work performed.

To view a schedule of the holidays observed by the University, click here.

Holiday pay – To qualify for holiday pay, eligible employees must be on active pay status on the work day immediately preceding and following the holiday. No pay is given for holidays that fall during an employee’s unpaid leave or after an employee’s final work day when employment has ended.

Examples:

  • An employee is on an unpaid leave of absence before the New Year holiday, and returns to work on the first scheduled work day after New Year’s Day. This employee would not receive pay for the New Year’s Day holiday because he/she did not work immediately preceding the holiday.
  • An employee resigns effective July 4. This employee would not receive pay for the July 4 holiday because he/she will no longer be employed immediately following the holiday. An employee who resigns, but whose last work day is Monday, July 7 would receive holiday pay for Friday, July 4 because he/she would have worked the day before and after the holiday.

St. John's University, New York
Human Resources Policy Manual