Policy Number: 125Responsible Office: HR/HR Services
Effective Date: 4/1/01Clarified: 1/1/10; 2/6/19 Revised: 10/1/02; 7/13/03; 11/24/15; 4/12/18
Employees whose terms and conditions of employment are not governed by a contract or collective bargaining are employed “at will.” Refer to University policy #101 Employment at Will.
All terminated employees will be paid in accordance with state and federal laws. Earned but unused vacation time will be paid as per University policy #401 Vacation Time.
When an employee separates from the University, supervisors shall:
The Human Resources off-boarding emails for departing employees and their managers are posted on the HR Forms webpage; or see below for direct links: need to ensure the most current, revised checklists are included here:
Manager Offboarding Checklist (Word)
Departing Employee Checklist (Word)
Upon separation from University employment, employees may be eligible for certain benefits, as described below. In the case of retirement, refer to policy #620, Benefits for Retired Employees.
Vacation: Upon separation from employment, employees will be paid for the cash value of any earned but unused vacation time accumulated in the current year. An employee will not be paid for vacation time that has not accrued as of the date of termination, and to which the employee is not otherwise entitled. Nor will an employee be paid for carryover days accumulated from prior years. Unused sick time, personal time and holidays have no cash value.
Health Insurance: Employees and their spouse/dependents enrolled in a University sponsored medical and/or dental plan are notified of their rights to continue coverage under COBRA upon separation from employment.
Life Insurance: Employees have the option to convert their group life insurance policy to an individual policy upon termination.
Tuition Remission: Benefits cease for employees and their spouse/children upon termination of employment. The amount of tuition will be prorated for the semester.
Tuition Exchange Program: TEP benefits cease at the end of the semester in which the employee is terminated.
Retirement Plan: Employees have several options upon separation from employment, including leaving their accumulated balance in the current account, rolling over the balance into another qualified plan or into an IRA, and making a cash withdrawal. Refer to policy #607, Retirement Plans, for more detailed information or contact the Benefits Office for the plan documents.
St. John's University, New York
Human Resources Policy Manual