A student who wishes to withdraw from a course must complete a Change of Program form and have it signed by the appropriate Academic Dean. The date of withdrawal shall be the date the withdrawal is processed by the Office of the Registrar.
Withdrawal from courses may entitle the student to a credit of tuition. This policy refers only to tuition. Fees are not refundable. Please refer to the official Tuition Withdrawal Schedule for the semester. The Tuition Withdrawal Schedule is based on the official start and end of the semester, regardless of when a particular course may start or end. Undergraduate tuition for 12 to 18 credits is set at a block rate during the fall and spring semesters, therefore, during the withdrawal period in fall and spring, there is no adjustment to tuition if a student withdraws classes within that range.
A withdrawal from courses may also affect the student’s eligibility for financial assistance. Students who are recipients of federal Title IV funds and who withdraw prior to the 60% point in the term will be subject to a recalculation of Title IV aid eligibility. Eligibility for all other institutional, state and external awards will be determined on an individual basis.
Students should allow an appropriate length of time from the date of filing a Change of Program with the Dean for refund claims, if any, to be reviewed and processed.
Students will not be entitled to a refund until all federal Title IV programs are adjusted and all outstanding charges have been paid. The University applies financial aid and payments to tuition, fees, room and board and other charges in the following order, regardless of the order it pays in: state funds, Federal Parent PLUS/Grad PLUS, Stafford loans, private loans, grants, scholarships, internal aid and personal payments. A refund back to a credit card used can occur if no federal aid has been applied to the account for the term.
Students are considered in attendance until they officially withdraw from school or are requested to do so by a Dean. Students who leave school voluntarily or drop a course, must do so through the proper channels or otherwise risk assuming full tuition charges. Students who fail to formally withdraw may also be responsible for repaying all or part of the financial aid funds received in the term. Students who have a University issued laptop should return it to the Laptop Shop, Sullivan Hall, as soon as possible.
Any student who is withdrawn from the University for judicial reasons are withdrawn as of the official date and follow the financial policy above.
Please consult your Dean for additional details or questions regarding this withdrawal process.
The University provides a petition process for Health Related Leave of Absence (HRLOA) or academic withdrawal due to medical reasons which supersedes the term tuition withdrawal calculation if approved. If an HRLOA is approved, the student will be credited 100% of tuition only, fees are non-refundable and non-negotiable. Depending on the payment status of the account and Financial Aid recalculation, a refund may or may not result from these adjustments. Room and Board charges do not qualify under this policy. Please see the term withdrawal policies for Residence Life for room and board.
In order to be considered for a medical withdrawal, the following is the process for an academic Health Related Leave of Absence (HRLOA).
Based on the approved academic HRLOA, the University will approve a 100% credit of tuition only. A recalculation on any financial aid received along with the tuition credit will be performed by Student Financial Services in order to determine the exact amount, if any, refund to the student.
Tuition Credit Only
Through January 25 DA
January 26 – February 1
February 2 - 8
February 9 - 15
February 16 – February 22
On and After February 23
Through January 20
January 30 - February 3
On and After February 19
Through January 24 DA
On and After March 1
Through January 10
January 30-Feb 3
On and After February 9
All fees and the entire tuition for each semester are due and payable in full by payment and/or financial aid before registration can be completed. The University reserves the right to change the schedule of tuition and fees when necessary, but every effort is made to maintain them at the lowest possible level.
Students holding full tuition scholarships are required to pay the General Fee, Activity Fee, Technology Fee and any other fees required for the courses they are taking.
Registration is not complete until full payment arrangement is made or enrollment confirmed with a financial aid credit, and the University reserves the right to drop a student from an individual class or from his or her entire program if payment is not made by the due date or enrollment not confirmed with a financial aid credit.
With the exception of first-semester freshmen and certain students in “block” programs of study, students at St. John’s select their own classes via the St. John’s University Information System (UIS). This process of selecting classes is commonly called “registration,” but it is only part of the total registration process.
Registering for a class as approved by your Advisor does more than just reserve a seat for you in that class. It also generates a financial liability for that class and takes away a seat from another student. Because of this, St. John’s considers your registration as a clear indication of your intention to attend that class
Students, by registering at the university, personally guarantee and are responsible for all obligations to for tuition, fees and other charges. Students under the age of majority, under 18 in New York State, have by assumption received the personal guarantee of their parent(s) or guardian unless the student, the parent(s), or guardian notifies the University in writing of their invalidation of the personal and parental assumption of guarantee of all tuition, fees and other charges.
Students whose accounts are in arrears will not be permitted to register for a subsequent semester, issued a diploma or a transcript of record. All past due balances are charged interest at the rate of one percent per month. Delinquent accounts may be referred to a third party for collection which will result in the addition of collection costs to the account balance and possible credit bureau reporting.
UNDERGRADUATE AND GRADUATE ROOM/BOARD WITHDRAWALS
ROOM/BOARD CREDIT ONLY
THROUGH SEPTEMBER 1
SEPTEMBER 2 – 6
September 7 - 11
September 12 - 16
September 17 - 21
SEPTEMBER 22 - 26
SEPTEMBER 27 – OCTOBER 1
ON AND AFTER OCTOBER 2
LAW SCHOOL TUITION WITHDRAWALS - STANDARD TERM ONLY
TUITION CREDIT ONLY
THROUGH SEPTEMBER 3 DA
SEPTEMBER 4 - 7
SEPTEMBER 8 - 11
SEPTEMBER 12 - 15
SEPTEMBER 16 - 19
SEPTEMBER 20 - 23
ON AND AFTER SEPTEMBER 24
LAW SCHOOL ROOM/BOARD WITHDRAWALS - 2021
THROUGH AUGUST 28
AUGUST 29 – SEPTEMBER 2
SEPTEMBER 3 - 7
SEPTEMBER 8 - 12
SEPTEMBER 13 - 17
SEPTEMBER 18 - 22
SEPTEMBER 23 - 27
ON AND AFTER SEPTEMBER 28