Withdrawals and Credits

A student who wishes to withdraw from a course must complete a Change of Program form and have it signed by the appropriate Academic Dean. The date of withdrawal shall be the date the withdrawal is processed by the Office of the Registrar.

Withdrawal from courses may entitle the student to a credit of tuition. This policy refers only to tuition. Fees are not refundable. Please refer to the official Tuition Withdrawal Schedule for the semester. The Tuition Withdrawal Schedule is based on the official start and end of the semester, regardless of when a particular course may start or end. Undergraduate tuition for 12 to 18 credits is set at a block rate during the fall and spring semesters, therefore, during the withdrawal period in fall and spring, there is no adjustment to tuition if a student withdraws classes within that range.

A withdrawal from courses may also affect the student’s eligibility for financial assistance. Students who are recipients of federal Title IV funds and who withdraw prior to the 60% point in the term will be subject to a recalculation of Title IV aid eligibility. Eligibility for all other institutional, state and external awards will be determined on an individual basis.

Students should allow an appropriate length of time from the date of filing a Change of Program with the Dean for refund claims, if any,  to be reviewed and processed.

Students will not be entitled to a refund until all federal Title IV programs are adjusted and all outstanding charges have been paid. The University applies financial aid and payments to tuition, fees, room and board and other charges in the following order, regardless of the order it pays in: state funds, Federal Parent PLUS/Grad PLUS, Stafford loans, private loans, grants, scholarships, internal aid and personal payments. A refund back to a credit card used can occur if no federal aid has been applied to the account for the term.

Students are considered in attendance until they officially withdraw from school or are requested to do so by a Dean. Students who leave school voluntarily or drop a course, must do so through the proper channels or otherwise risk assuming full tuition charges. Students who fail to formally withdraw may also be responsible for repaying all or part of the financial aid funds received in the term. Students who have a University issued laptop should return it to the Laptop Shop, Sullivan Hall, as soon as possible.

Any student who is withdrawn from the University for judicial reasons are withdrawn as of the official date and follow the financial policy above.

Please consult your Dean for additional details or questions regarding this withdrawal process.

Medical Withdrawal

The University provides a petition process for Health Related Leave of Absence (HRLOA) or academic withdrawal due to medical reasons which supersedes the term tuition withdrawal calculation if approved. If an HRLOA is approved, the student will be credited 100% of tuition only, fees are non-refundable and non-negotiable. Depending on the payment status of the account and Financial Aid recalculation, a refund may or may not result from these adjustments. Room and Board charges do not qualify under this policy. Please see the term withdrawal policies for Residence Life for room and board.

In order to be considered for a medical withdrawal, the following is the process for an academic Health Related Leave of Absence (HRLOA).  

  • The student must complete regular Withdrawal procedures with their academic Dean first for the term, by the deadline for the term.
  • The request must be submitted before the end of the semester for which the student is requesting a medical withdrawal.
  • The student must discuss the medical withdrawal with the academic Dean first and provide all supporting documentation.
  • The academic Dean will forward all supporting documentation to Dr. Robert Tringone, Associate Director for Clinical Services, for review.  Dr. Tringone will determine if an academic Health Related Leave of Absence (HRLOA) is recommended.
  • The academic Health Related Leave of Absence (HRLOA) decision is forwarded to the Academic Dean for approval.
  • If a Medical HRLOA is approved by both the Associate Director for Clinical Services and the academic Dean, the student will be granted an academic Health Related Leave of Absence.

Based on the approved academic HRLOA, the University will approve a 100% credit of tuition only. A recalculation on any financial aid received along with the tuition credit will be performed by Student Financial Services in order to determine the exact amount, if any, refund to the student.

Winter Intersession 2021

UG/GR Winter Intersession Tuition Withdrawals               

Withdrawal Dates    Tuition Credit Only
Through January 4 100% 
Through January 5  80% 
Through January 650%
Through January 7 25%
On and After January 8   None

Spring 2022

UG and GR Tuition Withdrawals  

Withdrawal Dates

Tuition Credit Only

Through January 25  DA

100%

January 26 – February 1

80%

February 2 - 8

60%

February 9 - 15

40%

February 16 – February 22

20%

On and After February 23

None

 UG and GR Room/Board Withdrawals

Withdrawal Dates

Credit Only

Through January 20

100%

January 21-24

90%

January 25-29

80%

January 30 - February 3

70%

February 4-8

60%

February 9-13

50%

February 14-18

25%

On and After February 19

None

Law School Tuition Withdrawals – Part of Term  L only

Withdrawal Dates

Tuition Credit Only

Through January 24 DA

100%

January 25-31

90%

February 1-7

80%

February 8-14

60%

February 15-22

40%

February 23-28

20%

On and After March 1

None

Law School Room/Board Withdrawals

Withdrawal Dates

Credit Only

Through January 10

100%

January 11-14

90%

January 15-19

80%

January 20-24

70%

January 25-29

60%

January 30-Feb 3

50%

February 4-8

25%

On and After February 9

None

Withdrawal Credit Schedules

All fees and the entire tuition for each semester are due and payable in full by payment and/or financial aid before registration can be completed. The University reserves the right to change the schedule of tuition and fees when necessary, but every effort is made to maintain them at the lowest possible level.

Students holding full tuition scholarships are required to pay the General Fee, Activity Fee, Technology Fee and any other fees required for the courses they are taking.

Registration is not complete until full payment arrangement is made or enrollment confirmed with a financial aid credit, and the University reserves the right to drop a student from an individual class or from his or her entire program if payment is not made by the due date or enrollment not confirmed with a financial aid credit.

With the exception of first-semester freshmen and certain students in “block” programs of study, students at St. John’s select their own classes via the St. John’s University Information System (UIS). This process of selecting classes is commonly called “registration,” but it is only part of the total registration process.

Registering for a class as approved by your Advisor does more than just reserve a seat for you in that class. It also generates a financial liability for that class and takes away a seat from another student. Because of this, St. John’s considers your registration as a clear indication of your intention to attend that class

Students, by registering at the university, personally guarantee and are responsible for all obligations to for tuition, fees and other charges. Students under the age of majority, under 18 in New York State, have by assumption received the personal guarantee of their parent(s) or guardian unless the student, the parent(s), or guardian notifies the University in writing of their invalidation of the personal and parental assumption of guarantee of all tuition, fees and other charges.

Students whose accounts are in arrears will not be permitted to register for a subsequent semester, issued a diploma or a transcript of record. All past due balances are charged interest at the rate of one percent per month. Delinquent accounts may be referred to a third party for collection which will result in the addition of collection costs to the account balance and possible credit bureau reporting.

UNDERGRADUATE AND GRADUATE TUITION WITHDRAWALS         

WITHDRAWAL DATESTUITION CREDIT ONLY
THROUGH SEPTEMBER 8 - DA100%
September 9 - 1580%
September 16 - 2260%
September 23 - 2940%
SEPTEMBER 30 – OCTOBER 620%
ON AND AFTER OCTOBER 7THNONE

            

                                 

UNDERGRADUATE AND GRADUATE ROOM/BOARD WITHDRAWALS 

WITHDRAWAL DATES

ROOM/BOARD CREDIT ONLY

THROUGH SEPTEMBER 1

100%

SEPTEMBER 2 – 6

90%

September 7 - 11

80%

September 12 - 16

70%

September 17 - 21

60%

SEPTEMBER 22 - 26

50%

SEPTEMBER 27 – OCTOBER 1

25%

ON AND AFTER OCTOBER 2

NONE

                                               

 

LAW SCHOOL TUITION WITHDRAWALS - STANDARD TERM ONLY

WITHDRAWAL DATES

TUITION CREDIT ONLY

THROUGH SEPTEMBER 3 DA

100%

SEPTEMBER 4 - 7

90%

SEPTEMBER 8 - 11

80%

SEPTEMBER 12 - 15

60%

SEPTEMBER 16 - 19

40%

SEPTEMBER 20 - 23

20%

ON AND AFTER SEPTEMBER 24

NONE

                 

LAW SCHOOL ROOM/BOARD WITHDRAWALS - 2021

WITHDRAWAL DATES

ROOM/BOARD CREDIT ONLY

THROUGH AUGUST 28

100%

AUGUST 29 – SEPTEMBER 2

90%

SEPTEMBER 3 - 7     

80%

SEPTEMBER 8 - 12

70%

SEPTEMBER 13 - 17

60%

SEPTEMBER 18 - 22

50%

SEPTEMBER 23 - 27

25%

ON AND AFTER SEPTEMBER 28

NONE