Employers

The On-Campus Recruiting (OCR) Program is a great opportunity for your organization to tap into the pool of educated, bright and assertive individuals from St. John's University preparing to establish or renew their careers. Participating employers may interview graduating students at the university campuses or off campus in their own offices.

The OCR at St. John's University is managed through Handshake (St. John's Platform for Recruiting Students). This system allows students access to your job opportunities 24 hours a day.

Getting Involved

Handshake allows you to self-manage your entire schedule, or University Career Services staff will be happy to assist you with the process.

Self-Manage Your Recruiting Schedule

First-time Users:
(to receive a Handshake Account to post to St. John's University)

• Click here to access the St. John's Handshake Employer Registration Form.
• Complete the registration sign-up pages. Click Create User at the end of the registration process.
• Check your email address that you provided during signup for a confirmation email and follow those instructions (if you do not see it check your spam folder).
• Click the link in the email, then log in at stjohns.joinhandshake.com
• You will be asked to pick your company from a list, or create a new company. Any companies whose email domain matches yours will be suggested to join.
  • There are few different options, depending on your situation:
    • Claim Company: If you are the first user from your company to sign up for Handshake, and your company was created by Career Services, then you can claim your company. Career Services will verify your account before you can take full possession.
    • Join Company: If your company already exists, and you are not the first user, then pick your company from the list of suggestions. One of the other Handshake users at that company will need to verify you before you can access most site features. They will be notified of the request via email.
    • Create Company: If your company doesn't exist, you can create a new company instead. It will start out with the same name as your email domain. For example, if you signed up under "[email protected]", the company would be named "Friends.com". Click on the company name, then click "Edit" in the upper-right corner to update your company name and details.
• Once completed and submitted, a University Career Services staff member will review the information provided on your registration.
• Once your account has been approved, click Jobs on the left-hand side bar to post your positions!

*We cannot approve employer registrations that contain a person email address.

To Register to Participate in On-Campus Recruiting:
(if you already have Handshake account)

• Go to Handshake Login
• Log in with your email address and password that you used to create your account.
• Click Jobs on the left-hand side bar to post your positions.
• All positions* go to a holding bin for approval. You will receive a response usually within three business days.
• Click Interviews on the left-hand side bar to create your OCR interviews afetr you post your positions.

If you have any questions, please contact University Career Services at 718-990-6375 or [email protected].

University Career Services is committed to establishing and maintaining successful partnerships with employers. Policies and procedures from the National Association of Colleges and Employers (NACE), Principles for Professional Conduct, the U.S Equal Employment Opportunity Commission, and the Fair Labor Standards Act, combined with St. John’s University policies, assist in upholding standards of professionalism and in providing structure to the recruitment process.

Contents:

• Rights of Refusal
• Compensation
• Internships
• Hiring International Students
• Alcoholic Beverages
• Job Offer Policy
• Non-Discrimination
• Confidentiality
• Job Postings Policies
• Reporting Offers and Hires
• Exceptions to Policies and Guidelines

Rights of Refusal

University Career Services reserves the right to terminate from or refuse the participation of any organization in our recruiting activities. Reasons may include misrepresentation by providing dishonest information or absence of information, or complaints by students/alumni. In addition, the University Career Services staff reserves the right to remove organizations or job postings that do not align with the Vincentian mission, academic programs, and/or provide any risk to a student's personal or financial well-being.

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Compensation

Employment opportunities must comply with all federal, state, and local laws and regulations, as well as St. John's University recruiting policies.

All employers must adhere to the United States Department of Labor’s Fair Labor Standards Act. Stipends must be at least the equivalent of state's minimum wage (when divided by the number of hours worked) to be considered a paid position.

Commission-Based Positions Policy:

• Positions that are solely commission-based will not be endorsed or promoted by University Career Services and will not be permitted to post in Handshake.
• Positions that provide a base salary in addition to commission must clearly state and fully disclose compensation structure. A draw against future earnings does not constitute a salary.
• Employers will provide the following information upon request to University Career Services:
  • Base pay and for what period of time base pay is offered
  • Documented earning record for the position
  • Training provided if any and for what length of time
  • Is the employee responsible for training or licensing fees? If so, what is the employee expenditure reimbursement and repayment costs?

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Internships

An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths and give employers the opportunity to guide and evaluate talent.

Paid Internships

St. John’s University Career Services strongly encourages paid internships as compensation often attracts a larger, more diverse and more qualified pool of applicants.

Unpaid Internships

If you are a for-profit organization recruiting for an unpaid internship, it is important that the position comply with all applicable federal, state and local laws, including but not limited to the Fair Labor Standards Act or “FLSA”.

Should you have further questions concerning the legality of your unpaid internship positions, it is encouraged that you consult with legal counsel to ensure compliance with all applicable federal, state and local laws.

Academic Credit Internships

Academic Credit internships are done under the guidance and supervision of an appointed faculty member assigned within each particular major. Academic departments have specific guidelines and requirements that vary by major. The designated faculty member for the major determines if the internship opportunity meets the department's requirements in regard to the terms and conditions revolving around hours required to work, compensation, academic based assignments and grading system. The employer will work with the Academic Department in regard to documentation and necessary paperwork required.

Hiring Deadlines for Academic Credit Internships:

Academic Credit Internships must fit within one of our academic semesters: Fall (September-December) Spring (January-May), Summer (May-August)

To allow for students to complete requirements for an academic credit internship employers should adhere to the following hiring deadlines:

• Fall intern hiring deadline: September 1
• Spring intern hiring deadline: January 15
• Summer intern hiring deadline: May 1

We do not promote or approve academic credit internship postings after the hiring deadline for the semester.  

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Hiring International Students

St. John's University attracts highly motivated international students from over 111 countries. We strongly encourage you to consider international candidates. Our international students can bring a unique set of skills and talents to your organization.  

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Alcoholic Beverages

In accordance with the University’s policy prohibiting the unlawful use of alcohol, serving alcohol should not be part of the undergraduate recruitment process on or off campus. This includes receptions, dinners, company tours, etc. 

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Job Offer Policy

Employment professionals will refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer.

Fall On Campus Recruitment: Full-Time & Internship Offers

We ask that all candidates be given ample time to thoughtfully consider and accept offers. Therefore, we request offers remain open until October 31^st or a minimum of 3 weeks from the written offer whichever comes later.

If you extend an offer to our students at the end of a summer internship we request you give the student until October 31 to make a decision.

We respect your process and encourage our students to decide as quickly as possible. If you have questions or concerns about our office policy, please contact the Employer Relations Team.

Spring On Campus Recruitment: Full-Time & Internship Offers

We ask that all candidates be given ample time to thoughtfully consider and accept offers. Therefore, we request offers remain open until February 28^th or a minimum of 2 weeks from the written offer whichever comes later.

We respect your process and encourage our students to decide as quickly as possible. If you have questions or concerns about our office policy, please contact the Employer Relations Team.

Additional

• Students are expected to honor any offers they accept (verbal or written).
• Once a student agrees to accept an offer to join your organization for either full-time or internship opportunities, we strongly encourage you to inform our office by contacting our employer relations team at [email protected]. After you have notified us that a student has accepted an offer he/she must stop interviewing and cease continued job search. Employers are expected to honor any offers they extend (verbal or written).
• Any party behaving in an unethical manner may be removed from the recruiting process. 

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Non-Discrimination

University Career Services expects employers not to discriminate on the basis of race, color, national or ethnic origin, sex (including sexual harassment and sexual violence), sexual orientation, disability, religion, age, status in the uniformed services of the United States (including veteran status), marital status, status as a victim of domestic violence, citizenship status, genetic predisposition or carrier status or any other basis prohibited by law. 

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Confidentiality

Employment professionals will maintain the confidentiality of student and alumni information in accordance with the Family Educational Rights and Privacy Act (FERPA). There will be no disclosure of student/alumni information to another organization without the prior written consent of the student/alumni, unless necessitated by health and/or safety considerations.

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Job Posting Policies

Salary Transparency in Job Advertisements Law

The employer affirmatively assures, represents, and warrants to the Career Services Office that either (i) the salary range provided complies with any applicable salary disclosure or transparency laws, including Local Law 32 of the Local Laws of the City of New York For the year 2022 ("Salary Transparency in Job Advertisement Law"), or (ii) the position is not covered by the requirements of the Salary Transparency in Job Advertisement Law or any applicable salary disclosure or transparency law.

Employers posting positions in Handshake must adhere to the following criteria:

• Employment professionals will only post opportunities that require college-educated candidates, in a manner that includes the following:
  • All postings should adhere to EEO compliance standards.
  • Job postings should be suitable and appropriate for candidates from St. John’s University.
  • Postings must target majors and programs offered at St. John’s University.
  • Internship postings should meet the National Association of Colleges and Employers (NACE) definition and criteria for internships.
• Company/organization must have a verifiable business name, phone number, physical office address; an active working website, a primary point of contact, and the use of an authentic company email address in the contact field (e.g. no gmail or yahoo accounts).
• Job descriptions provided should be detailed, clear, and comprehensive.
• Employers recruiting for work outside of the United States are expected to adhere to the equal employment opportunity (EEO) policy and U.S. labor law standards.
  • Position description must include application process, fees involved, program structure, and support provided while abroad.
  • Upon request, employers will provide St. John’s University Career Services references of past participants.

The following positions will not be posted in Handshake:

• Internships/Jobs that are home-based requiring an employee to work out of someone’s dwelling (house, apartment, condo, etc.) will not be approved unless these positions are sanctioned through an agency or business.
• Require up-front payment or purchase of any products.
• Internships/Jobs which require recruitment of other members as the primary source of income (i.e., pyramid schemes).
• All campus representatives (or campus marketing/ambassador) positions.
• Blind Position postings are not accepted in Handshake. All jobs and internship positions must be listed under the name of the employer.
• Postings that request donations, application fees, or investments as part of the application process.
• Positions which involve cold calling, door-to-door sales, telemarketing, canvassing or field organizing.
• International organizations that do not have a US branch.
• Summer camps outside the New York major metropolitan area.
• Third Party Recruiters or job boards.
• Independent Contractor positions.
• Part-Time positions that do not provide, educational resume-building experiences that are relevant to St. John’s University undergraduate or graduate programs.
• Organizations or job postings that do not align with the Vincentian mission. 

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Reporting Offers and Hires

Please share your success in recruiting St. John’s University students by entering recruiting information in Handshake. This information is helpful to Career Services and St. John’s students in identifying popular employers or industries while supplementing the recruitment data collected annually through the Graduating Outcomes Survey. Most importantly, students use data on where students have been hired to help develop their application strategy. All information provided is for research purposes only. 

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Exceptions to Policies and Guidelines

University Career Services reserves the right at its sole discretion to make exceptions to our policies when warranted. Such exceptions will be made on a case by case basis and do not constitute a change in policy, or a guarantee that the same exception will be made again in the future.

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• What are the academic colleges at St. John’s University?
• Who are the best people to contact to start our relationship with St. John’s University?
• How do I get to St. John’s University campuses?
• How do we request on-campus interviews?
• How will we be told details concerning our OCR date and the interview schedule?
• How can I register as an employer with St. John’s University?
• How can I retrieve my Handshake password if I have forgotten it?
• How do I post a job/internship/volunteer opportunity?
• What is St. John's policy on unpaid internships?
• What information should I include in our posting/job description?
• Can we require students to attach certain documents such as a cover letter, resume, writing sample or transcripts?
• Which career fair is best suited to my company?
• Where can I find out more information about the career fairs at SJU?
• How can I schedule an information session for students?
• How can I participate in a panel discussion?
• How do I offer a student a shadowing/mentoring opportunity?
• How can my organization sponsor a site visit for students?
• How can the sponsorship program benefit my organization?

General

What are the academic colleges at St. John’s University?
St. John’s University has six academic colleges: St. John's College of Liberal Arts and Sciences, The School of Education, The Peter J. Tobin College of Business, College of Pharmacy and Health Sciences, Collins College of Professional Studies and the School of Law.

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Who are the best people to contact to start our relationship with St. John’s University?
View a list of Employer Relations team members with their contact information.

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How do I get to St. John’s University campuses?
St. John's University has three conveniently located campuses in New York - the main campus in Queens, one in Staten Island and another in Manhattan - that are readily accessible by car, bus, subway or air. Find directions by car, air or public transportation.

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On-Campus Recruiting (OCR)

How do we request on-campus interviewing?
The On-Campus Recruiting (OCR) program is a great opportunity for your organization to tap into the pool of educated, bright and motivated individuals from St. John's University who are preparing to establish or renew their careers. Register for OCR.

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How will we be told details concerning our OCR date and the interview schedule?
An employer relations director will be in contact with you via email or phone to help you find the best date, time and candidate for the opportunity that you have available. OCR is scheduled through our Handshake student employment job platform.

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Handshake Information

How can I register as an employer with St. John’s University?
Employers can post a position through our Handshake (St. John's University Platform for Recruiting Students), which current students and alumni can review. If you are a new employee please follow the registration instruction here.

If you are a registered user go to Handshake Login and enter your email and password.
If you are having any problems registering please contact University Career Services at 718-990-6375 or Julia Tramonti at 718-990-1327.

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How can I retrieve my Handshake password if I have forgotten it?
On the Forgot Your Password page, enter your email address and your password will be reset and emailed to you.
If you are having any problems with resetting your password please contact University Career Services at 718-990-6375 or Julia Tramonti at 718-990-1327.

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How do I post a job/internship/volunteer opportunity?
Access Handshake and log in with your email address ame and password. Click on "Jobs' on the left navigation and enter or copy/paste your information as indicated on the form. All positions go to a holding bin for approval (usually granted within three business days).

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What information should I include in our posting/job description?
Some of the basic information that you may want to include in the job position is any GPA or class level requirement, whether the position is specific to a particular set of majors, the type of position (full-time, part-time or internships) and the salary.

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What is St. John's policy on unpaid internships?
If you are recruiting for an unpaid internship, it is important that the position meet all of the following Department of Labor standards under the Fair Labor Standards Act. These standards were created to help determine whether workers are to be considered "trainees" or "employees" under the FLSA. For more information, please visit the Department of Labor website: http://www.dol.gov/whd/regs/compliance/whdfs71.htm.

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Can we require students to attach certain documents such as a cover letter, resume, writing sample or transcripts?
When you are posting for the position you can select any additional documents that you would like the students to provide and upload for your review.

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Career Fairs and Other Events

Which career fair is best suited to my company?
Our largest event is the Fall Career and Internship Fair, which encompasses all majors and industries. Held in October, it is the unofficial start to the semester’s recruiting season. The Fall Career and Internship is an excellent opportunity to network with a large number of candidates in one venue.

We also host a variety of smaller, industry-specific niche career fairs each year in the spring. These events offer a more intimate setting and are targeted to specific majors.

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Where can I find out more information about the career fairs at SJU?
View the list of upcoming career fairs and events.

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How can I schedule an information session for students?
Information sessions have become popular ways to meet informally with students to provide information about the organization as well as the career opportunities offered. Please contact your Employer Relations Director, call 718-990-6375 or email [email protected] to schedule a date and time. Try to give us at least two months advance notice if possible so that we may best be able to accommodate your request for space and publicize the event to students.

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How can I participate in a panel discussion?
Panels are scheduled regularly in all different career areas to provide student groups and classes with career information. Please contact your Employer Relations Director, call 718-990-6375 or email [email protected] and let us know which topic you may be interested in as a panel member. 

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How do I offer a student a shadowing/mentoring opportunity?
University Career Services’ shadowing program provides students who are completing their second year an opportunity to learn about career prospects and professional work environments through a shadowing experience. The shadowing program allows mentors the chance to share what they do day-to-day in their careers with students through first-hand encounters. Please call 718-990-6375 or email [email protected] and let us know if you are willing to have a St. John’s University student shadow you or someone in your company for a day.

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How can my organization sponsor a site visit for students?
We offer approximately six site visits each semester in a variety of industries. Some of our best and brightest students representing all majors participate in this exciting program. If you would like to showcase your organization to our students or faculty please contact your Employer Relations Director, call 718-990-6375 or email [email protected].

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St. John’s University Sponsorship Program

How can the sponsorship program benefit my organization?
We invite you to partner with us as a participant in the University Career Service's Corporate Sponsors Program. By partnering with University Career Services, you will benefit from our thorough knowledge of the St. John’s University campus and student body — and a network of connections we have continued to build over 75 years.

• We have experience working with all types of companies and organizations to meet an array of recruitment needs.
• We can help you identify and connect with the types of students you seek.
• We’ll help you shape your message so that it resonates with targeted student populations.

Partnering with Career Services for an annual sponsorship is the premiere way to amplify your recruitment efforts and build your brand into a recognized mainstay of recruiting at St. John's University. We are eager to discuss your recruitment goals and work with you to meet them successfully. In the end, a hire for you is a job for our students, which is what matters most!

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