Congratulations! Now that you've confirmed your spot, we're looking forward to working with you on your final steps. Before you know it, you'll be off to the academic adventure of a lifetime!
Please note the following: Your acceptance for all study abroad programs is based on your continued good academic and student conduct standing. St. John’s University reserves the right to rescind admission to any study abroad program (including the travel portions of “embedded” courses, such as Global Passport, spring break programs and Dean’s International Opportunities Programs) based on incomplete pre-departure requirements, a change in student conduct standing, or failure to maintain academic status. If you have been found responsible for a code of conduct violation after your acceptance to the program or your GPA is in jeopardy of falling below the required GPA for your study abroad program, it is your responsibility to contact us to determine whether it will affect your participation—the Office of International Education may not learn of the student conduct violation or change in GPA until the end of the semester, and may not be able to inform you of a revoked acceptance until shortly before departure.
U.S. citizens may only spend 89-days or fewer in the Schengen territory within a 180-day period without a visa.
It is your responsibility to closely monitor the days that you spend in the Schengen territory – a useful tool to help with this is the European Commission’s Schengen calculator. Please keep in mind that it is often challenging to secure an entry/immigration stamp when traveling within Europe, therefore you should retain proof of all plane tickets and hotel reservations as proof of the days that you are outside of the Schengen territory. Any partial day that you spend in the Schengen territory, even on a layover in an airport, is counted as a full day towards part of your 89-day limit.
You should also review the United States and Schengen Borders Agreement available from the U.S. Department of State.
Travel for non-U.S. citizens in the Schengen territory is dependent upon your country of citizenship. Non-U.S. citizens need to research whether or not they require a visa to study in the Schengen territory and must email [email protected] to schedule an appointment to discuss your individual situation with an OIE advisor.
In order to be prepared to submit your visa application and documentation, determine whether you will need a visa for your study abroad program. Not sure about the visa process? Watch this video here for some great information on entry visas!
For many Short-Term programs, a visa is not required for U.S. citizens – however, it is your responsibility to find out if you need a visa based on your destination country and your country of citizenship.
If your Short-Term program will take place in the Schengen territory, make sure to closely review and comply with the Schengen Territory Travel Regulations explained above.
Visas are often required for non-U.S. citizens. Visa appointments may be difficult to secure, and visa processing may take several weeks. You must request and secure a visa appointment at the appropriate Consulate at least 90 days prior to your departure date.
Although a visa is not required for U.S. citizens to participate in the Western Europe program, you must closely review and comply with the Schengen Territory Travel Regulations explained above.
Your rotation assignment email will include the dates of your specific rotation, and the number of additional days you may be in the Schengen territory. Please note that Italy and France are in the Schengen territory and Ireland is not in the Schengen territory. It is your responsibility to closely monitor the days that you spend in the Schengen territory.
It is not possible for U.S. citizen students to secure a visa to participate in a Western Europe program, therefore you cannot plan to spend more than one week in the Schengen territory within the 90 days prior to or after the Western Europe program.
Most students who are not U.S. citizens will need to secure two visas to study abroad on the Western Europe program: (1) an Irish visa, and (2) either a French or Italian visa. Please contact [email protected] as soon as you confirm for the program and no later than March 15, 2022 to discuss your next steps. Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. All non-U.S. citizens will need to meet with OIE to discuss their individual situations.
A student entry visa is required for all programs where students will study for the full semester in Rome.
The good news is, we're here to help! See the Apply for an Entry Visa page for more details on the visa application process and don't forget to book an appointment to speak to an OIE team member who'll help review your application!
Any independent travel that you may undertake in the Schengen territory either before or after the validity dates of your Italian visa, are governed by the Schengen Territory Travel Regulations explained above.
Exception: A student entry visa is not required if you are an EU citizen and have a passport from a European Union member country that is valid for at least 6 months after the program end date, which you will use for travel to and during your study abroad program.
A student entry visa is required for all programs where students will study for the full semester in Paris.
Any independent travel that you may undertake in the Schengen territory either before or after the validity dates of your French visa, are governed by the Schengen Territory Travel Regulations explained above.
Exception: A visa is not required if you are an EU citizen and have a passport from a European Union member country that is valid for at least 6 months after the program end date, which you will use for travel to and during your study abroad program. Students who are citizens of a European Union member country (other than France) and participating in a Paris semester program, will need to apply for a resident permit at the local Préfecture upon arrival in Paris.
When you submit a visa application you will be submitting your Passport to the Consulate/visa application center and will not have access to your Passport during the visa processing time, which can take up to 6 weeks and possibly longer due to Covid-19. Due to the processing time of the Consulates, students wishing to study abroad on a semester program should not plan any travel outside the U.S. until you know the date of your visa appointment and confirm processing time with the Consulate/visa application center.
Follow These Steps to Start
In light of recent changes to U.S. immigration law, the Office of International Education recommends that any non-U.S. citizen students with related questions schedule an advising appointment with the Office of International Student and Scholar Services and OIE.
Non-U.S. citizens will also need Proof of Legal Residence in the United States to re-enter the U.S. at the end of the program: for permanent residents, a Green Card (valid until at least 6 months after the program end date); for international students, a U.S. visa (valid until at least 6 months after the program end date) and a Form I-20 signed by ISSSO prior to departure (valid through date of SJU graduation). Non-U.S. citizen students cannot secure a visa for their study abroad program without Proof of Legal Residence in the U.S. that is valid until at least 6 months after the program end date. A foreign consulate will not issue you a visa to enter their country if you do not meet this requirements (even if you do not plan to travel directly back to the U.S. after your study abroad program).
All students in semester programs in Europe are responsible for registering for their own classes and for selecting a minimum of three in-person classes or nine credits abroad. Western Europe students must take at least one in-person class during each module. Beyond that, you are welcome to add other in-person or online courses.
How will I know when to register?
You will receive an email from our office with full instructions on registering for your semester courses abroad. This email will include the Course Registration Numbers (CRNs) in order to facilitate your registration process. Students should not look up their European courses online, but should instead only use the OIE "Registration Information Form" for their European CRNs. OIE will start to distribute Registration Information Forms to confirmed students prior to the registration period.
When and how can I begin registering?
All of the courses abroad will open for registration the week prior to the registration period (which means they may look closed or filled on UIS until then, but they are simply “offline” until they open for registration). You should take the OIE registration email to your advising dean in order to receive your Priority Registration Number and for follow-up advisement. You will be able to register for your courses abroad in conjunction with the registration schedule.What if I am taking an online course?
Any students taking online courses are responsible for registering themselves. Students may follow the regular registration process and schedule based on their Priority Registration Number. If you are enrolled in any online courses, you should email the professor to notify him/her that you will be studying abroad and will have a time difference.
What other resources are available?
For general registration guidelines, please refer to the Academics section of your program page. If you have any questions about the registration process, or if you do not receive a registration email, just call our office at 718-990-6105 or email: [email protected].
Semester Course Descriptions:
View course descriptions for all of the courses offered abroad by visiting the program webpages. If you would like to add or drop courses, or if you have any questions about the courses you signed up for, please feel free to contact our office via email ([email protected]) or at 718-990-6105.Language Advising:
All students who wish to take a language course abroad are required to receive approval from the Department of Languages and Literature prior to departure.
Book lists for OIE programs are different from book lists for courses on the New York campuses, and will be posted to each student's online OIE portal. Do not contact the book store in New York to verify your textbook requirements. Please make sure you check the book list for your program before departing for your semester abroad and arrive with all of the required textbooks at the start of your program. Textbooks may not be available for purchase in Europe, and due to customs regulations cannot be shipped to our campuses in Europe.
All confirmed students participating in a Short-Term study abroad program will be registered for their course(s) by the Office of International Education.
The academic calendar for semester programs abroad is different from the calendar for the New York campuses. Please note: students may not arrive late or depart early from programs. Do not make any travel plans for you or your family over weekends or breaks prior to your arrival abroad. You will be provided with a final Academic Calendar shortly after arrival to account for make-up classes, excursions and immigration related appointments.
Program dates and itineraries with be posted on the individual program webpages.
Program dates will be confirmed by your Host University after acceptance. To start, review the academic calendar link posted on your individual Exchange program webpage.
After completing the confirmation process, all students must complete the designated forms below in order to participate in a study abroad program.
Once you are approved to participate in an upcoming study abroad program.
What does the course entail?
This online OIE Orientation course is comprised of 8 learning modules. It will take 1-2 hours to complete, but you don’t have to finish it in one go. With that said, you must complete each learning module with a perfect score (100%!), but don’t worry: you can take each quiz as many times as you need in order to master the material and get everything right. Please note, if you get a 100% score on a quiz then re-take it and receive a different score (example 80%), it will override your first score of 100%.
How do I access the course?
The online OIE Orientation course is available in your online study abroad student portal under "Assessments."
All students applying for a visa are recommended to participate in an Visa Document Review (VDR) Session for OIE to review your visa application materials. There are 3 types of VDR appointments listed below, and you can email [email protected] to sign up for the option that best works for you:
1. Online: You have a set day/time that you'll meet via WebEx with an OIE advisor
2. In-person: You have a set day/time that you will meet face-to-face with an OIE advisor in Marillac Hall 210
3. E-review: You will upload your visa documents and receive emailed feedback (see note below)
Click here to schedule your VDR appointment. Email [email protected] if you have any questions.
Important VDR notes: for each type of VDR appointment, students need to upload their materials to the "Visa Document Review Submissions" questionnaire in their OIE student portal. For option #3: OIE needs a minimum of 2 business days to review uploaded visa materials.
Non-U.S. citizens will also need Proof of Legal Residence in the United States to re-enter the U.S. at the end of the program: for permanent residents, a Green Card (valid until at least 6 months after the program end date); for international students, a U.S. visa (valid until at least 6 months after the program end date) and a Form I-20 signed by ISSSO prior to departure (valid through date of SJU graduation). Non-U.S. citizen students cannot secure a visa for their study abroad program without Proof of Legal Residence in the U.S. that is valid until at least 6 months after the program end date.
Visit OIE's "Apply for an Entry Visa" page for additional (and important!) visa information.
*Attending a CMP workshop is a requirement for all study abroad students. There is no need to RSVP for the CMP you choose to attend, but do not be late! Students who are more than 10 minutes late will need to attend a different CMP.
A unique element of St. John’s study abroad, the Cultural Mentoring Program (CMP) does more than help students get the most out of their experience abroad. It also trains them to adapt to and understand new perspectives—a major step in being prepared for a future where they might live and work with people from anywhere in the world, or one where they might work abroad themselves.
Though students may notice differences in the CMP for semester and faculty-directed programs, the program begins for all students during pre-departure activities in New York—or, for visiting students, during activities held online—and serves as a foundation for future sessions while abroad. The initial session will engage the underlying cultural assumptions we bring to bear on our experiences, preparing students to better understand the differences they may notice abroad. Students will also begin to set academic, personal, and career goals for their time away. In particular, the CMP will help students:
For St. John's semester programs in Europe, the first CMP session will take place during orientation. Then in weeks 3, 8 and 13 of the program, students will participate in group meetings, led by a local staff member, which will challenge them to reflect on and synthesize elements of intercultural learning—both at the theoretical level, and in terms of their real, lived experiences in their new home cities and during their independent exploration beyond. Different activities and methodologies will be used in each of these meetings in order to support learning at each stage of the semester.
We strongly recommend that you do not purchase non-refundable tickets, and encourage you to purchase trip cancellation insurance in the event that you are unable to participate in your program due to last-minute changes in your situation. For example: family emergencies, a change in academic status, or inability to secure an entry visa in time for the program.
When to arrive at the airport in U.S.:
When selecting the time your flight will depart, remember that you need to arrive at the airport in the U.S. (e.g., JFK) at least three hours prior to the flight time!
All Programs – Must complete confirmation process first
Western Europe Semester Participants – You need to be assigned your rotation prior to booking your flight.
Purchasing an international plane ticket can be an expensive proposition, but planning ahead can help to lessen the hit on your wallet. Here's what we suggest:
The Office of International Education will be arranging group flights for all of the Global Passport Program participants. Flight booking details will be emailed to you explaining how you can select your flight and make the payment arrangements online.
Flight details are also posted on the Global Passport Program page.
Don't book your flight until OIE informs you whether or not the program will run!
If your short-term program is confirmed to run, you will receive a "green light" email from OIE that will outline your next steps - including flight booking information. Do not book your flight until you receive this “green light” email. Note: this only applies to short-term programs.
If a flight is required to submit your visa application, then you must purchase your flight before the date of your visa appointment.
Western Europe Semester students cannot book flights until their rotations are assigned.
When thinking about independent travel before, after or during the Western Europe Semester program, there are important travel regulations we would like to bring to your attention. U.S. citizens may only spend 89 or fewer days in the Schengen territory within a 180-day period. Your rotation assignment email will include the dates of your specific rotation, and the number of additional days you may be in the Schengen territory. Please note that Italy and France are in the Schengen territory and Ireland is not in the Schengen territory. It is your responsibility to closely monitor the days that you spend in the Schengen territory – a useful tool to help with this is the European Commission’s Schengen calculator. Please keep in mind that it is often challenging to secure a visa stamp when traveling within Europe, therefore you should retain proof of all plane tickets and hotel reservations as proof of the days that you are outside of the Schengen territory. Any partial day that you spend in the Schengen territory, even on a layover in an airport, is counted as a full day towards your 89- day limit. You should also review the United States and Schengen Borders Agreement available from the U.S. Department of State.
Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. Please contact s[email protected] as soon as you confirm for the program to discuss your next steps.
St. John’s University has partnered with Student Universe to provide students with flight options for study abroad programs. Interested in purchasing a flight with Student Universe or at least seeing what options are available? Follow the steps below:
1. Use this link here for the St. John's University flight page with Student Universe.
2. Use the search box on the page to book your ticket.*
* If you need assistance with booking a flight with Student Universe, follow the 4 steps here on the Student Universe page.
Passports:**As of June 2022, students can apply for routine service and expect to receive a passport in 8-11 weeks. These processing times apply to applications submitted by mail and in-person at an acceptance facility in your community. Most acceptance facilities such as post offices, clerks of court, and libraries are open and accepting passport applications. We encourage you to apply by mail when possible because it is a safe, contactless option for certain services.
Be sure to visit either the U.S. Department of State's Passport Operations in Response to COVID-19 or Passports & International Travel web pages for the most up-to-date passport application and renewal information.
If your U.S. passport is lost or stolen while you are studying abroad you will need to:
If you lose your U.S. passport while studying abroad, you will no longer be able to travel outside the country where you are studying abroad, and depending on your current location or visa status you may need to return to the U.S.
According to the U.S. Department of State, many countries will not allow U.S. citizens to use a U.S. emergency passport to enter their country. Here are a few examples of how this could affect your study abroad program:
These are general examples. Any student who loses a U.S. passport must inform the local staff or program leader right away to discuss their individual situation.