students looking at Forum in Rome, Italy

Accepted Students for Study Abroad

Welcome, Global Travelers

IMPORTANT: Read This First:  Congratulations!  We’re delighted that you’ve been accepted to study abroad, but please note the following: your acceptance for all study abroad programs is based on your continued good academic and student conduct standing. St. John’s University reserves the right to rescind admission to any study abroad program (including the travel portions of “embedded” courses, such as Global Passport and Dean’s International Opportunities Programs) based on incomplete pre-departure requirements, a change in student conduct standing, or failure to maintain proper academic status. If you have been found responsible for a code of conduct violation after your acceptance to the program or your GPA is in jeopardy of falling below the required GPA for your study abroad program, it is your responsibility to contact us!

Preparing to travel and study abroad is a perfect time to begin developing key skills and competencies that will carry with you not only during your time abroad, but throughout your career. While the Office of International Education will be here to help guide you through the process, we encourage students to take advantage of this opportunity and feel ownership over each required pre-departure step.  Our Worldwide Wednesday newsletters will help you stay current on deadlines and announcements, fun facts, and useful tips for your time studying abroad.

It may seem like a lot, but follow our advice and you'll be ready to go in no time! If you have any questions or concerns throughout the process, we’re here to help. Feel free to contact the Office of International Education.

Semester Programs

Refers to our Discover Italy, Discover France and Western Europe Semester programs.  Please note: this does not include the Outbound Exchange Program. Exchange Program participants should review both this Accepted Students page and the additional pre-departure steps and requirements posted on the Exchange Program pages. 

Short-Term Programs

Refers to our outbound study abroad programs traveling for less than a semester, including all Global Passport, Deans International Opportunities, Global Destination Courses, winter, summer and fall/spring embedded programs.  

The OIE $250 program deposit is non-refundable for All Programs.  

The OIE program fee is non-refundable for the following programs:  Global Passport Program, Dean’s International Opportunities Programs, the Rome MBA Program and the Exchange Program.

Refund Policy for all other programs:

By paying the $250 non-refundable deposit all students agree to accept the OIE Refund Policy, detailed in the Confirmation Form as well as on this website.  For Short-Term programs, please check the specific program page to verify the refund schedule for the individual program. Please note that the $250 deposit is not subject to (or not part of) the OIE Refund Policy.  In the event that you choose to withdraw from the study abroad program, notification of your withdrawal must be submitted via email to the Office of International Education.  Students who confirm a homestay in Paris or Rome as part of their program abroad are responsible for the homestay charges billed to the University if they opt out, in addition to the standard program fee.

General program refunds will be made according to the following schedule:

If Withdrawal Occurs...Program Fee Refund
Greater than 8 weeks prior to the program start date100% - $250
6-8 weeks prior to the program start date80% - $250
4-6 weeks prior to the program start date60% - $250
3-4 weeks prior to the program start date40% - $250
1-3 weeks prior to the program start date20% - $250
One week or less prior to the program start dateAll fees are non-refundable
On or after the program start dateAll fees are non-refundable

Please note that the program start date for Semester programs is the day that you are required to arrive abroad as indicated on the academic calendar; and the start date for each Short-Term program is listed on the individual program page.

Please note that tuition is refunded according to St. John's tuition refund schedule, available here

Program Fee Appeal Process

Program Fee Appeals are accepted within 2 weeks of your official withdrawal.  Appeals are considered when a student's withdrawal results from exceptional circumstances and will be processed within 1 week.  Appeals for the non-refundable $250 program deposit will not be considered. Download the OIE Program Fee Appeal Form.  Appeals may be submitted by via email or in person to the Office of international Education.

Confirmation Instructions

Follow the instructions below that correspond to each of the required Confirmation Documents.  Your spot is not guaranteed until your Application is CONFIRMED!  Once you are approved, you may COMMIT to the application, but should complete the confirmation process as soon as possible, as space is limited in most programs and they do fill to capacity!

1. Pay Your Deposit and Email the Confirmation to OIE. 
You can pay the deposit through the St. John’s Office of Student Financial Services by calling 718-990-2000 (ext. 3). To pay online through UIS please follow these instructions:

  • Under "Personal Information" 
  • Select "Account Suite"
  • Select the "eDeposits" tab located on the top of the page
  • Select the appropriate term for your program.
  • Select "Fall/Spring Study Abroad Program Deposit"
  • Proceed with Payment
  • Upon payment submission you will receive a confirmation email with your receipt, which you should forward immediately to [email protected]

Note: The $250 program payment is non-refundable for All Programs. Please refer to the Refund Policy and Program Fee Appeal Process tab above for further details regarding non-refundable program fees.

Click here for information on how OIE's deposit works.

2-4. Assumption of Risk and Release, Authorization for Medical Treatment, Student Code of Conduct (OIE Portal)

Please closely read through each form, sign and submit them in your OIE portal.

5.  Health Disclosure Form (OIE Portal)
The Health Disclosure Form should be completed to the best of your ability and willingness to disclose. Although you’re not required to tell us anything, we encourage you to be as forthcoming as possible so that OIE is aware of any health conditions in order to best assist you.  OIE does not have access to any medical records that you submit to the University’s Student Health Services.

6. Emergency Contact Form (OIE Portal)
Let us know whom to contact in case of an emergency.

7. Passport Information Form (OIE Portal)
All passports must be valid for at least 6 months after your program end date. Please verify the expiration date of your passport and register your current passport with the OIE.  This form is also required for students renewing a passport! 

8. Confirmation Form & Refund Policy Review (OIE Portal)
Please make sure that you’ve read and understood the Confirmation Form and Refund Policy, before signing and submitting the Confirmation Form. You are responsible for knowing what you sign, so be sure to contact us if you have any questions or concerns.

9. Closely read the Data Privacy Notice for Students under the European Union's General Data Protection Regulation (All Programs in the EU)
The European Union issued new privacy regulations, the EU General Data Protection Regulation, that went into effect on May 25, 2018.  This Notice provides you with information on how your data will be processed under this new regulation. You may contact the University’s Office of General Counsel with any questions about this notice, the University’s data collection practices, or your rights: 

St. John’s University, Attn: Joshua Hurwit
Associate General Counsel
8000 Utopia Parkway
Queens, New York 11439

 

What will it cover?

OIE will send you a newsletter with important information on upcoming deadlines, advice on visa applications, program announcements, travel tips, and fun activities/events starting September 8, 2019. It is vital that you read the newsletter to stay up-to-date on important deadlines and announcements.

How will I receive it?

The Worldwide Wednesday Newsletters will be sent to your St. John's University email address - so make sure you check it regularly! 

Deadline: ASAP

The best way to find out exactly how much your program will cost is to speak to the study abroad specialist from the Office of Student Financial Service: in Queens - please contact Kayon McKenziein Staten Island, please contact Nemaris Rodriguez

For general information on program costs, available grants and scholarships, and work study opportunities, visit our Finances page.

Passport Application Deadline: 12+ weeks prior to your program start date or visa application (if applicable)

Passports:

**As of April 2021, students can apply for routine service and expect to receive a passport in 10-12 weeks. These processing times apply to applications submitted by mail and in-person at an acceptance facility in your community. Most acceptance facilities such as post offices, clerks of court, and libraries are open and accepting passport applications. We encourage you to apply by mail when possible because it is a safe, contactless option for certain services.  

Be sure to visit either the U.S. Department of State's Passport Operations in Response to COVID-19 or Passports & International Travel web pages for the most up-to-date passport application and renewal information.

  • A passport is required for all St. John’s University Office of International Education programs taking place outside of the United States.
  • Passports must be valid for at least 6 months after the program end date.
  • Routine processing for a U.S. passport application takes 10 to 12 weeks, so you will want to start this process now (if you haven’t already).
  • **Important note for students who need a French visa: You need to have your passport in hand in order to book a French visa appointment with VFS Global.
  • If you are within 4 weeks of the date of your visa appointment, or within 2 weeks of your departure date for a program that does not require a visa, you must apply in person at the U.S. Department of State Passport Agency in Manhattan.
  • Visit the U.S. Department of State Travel page for more information on how to get a U.S. passport. 

What happens if I lose my U.S. passport while I am studying abroad?

If your U.S. passport is lost or stolen while you are studying abroad you will need to:

  1. File a police report on the day that your passport is lost or stolen
  2. Inform the local staff or program leader
  3. Apply for an emergency passport at the closest U.S. Embassy or Consulate.  Instructions from the U.S. Department of State are available here.

If you lose your U.S. passport while studying abroad, you will no longer be able to travel outside the country where you are studying abroad, and depending on your current location or visa status you may need to return to the U.S.

According to the U.S. Department of State, many countries will not allow U.S. citizens to use a U.S. emergency passport to enter their country.  Here are a few examples of how this could affect your study abroad program:

  • If you are participating in the Discover the World program starting in Paris and lose your U.S. passport in Paris, you will need to secure an emergency passport from the U.S. Embassy in Paris and remain in France until the end of the first module.  You will likely need to return home to the U.S. at the end of the first module.  This is because immigration and airline authorities likely will not permit you to fly from Paris to Rome with an emergency passport.
  • If you are participating in a Paris semester program and lose your U.S. passport in Paris, you will need to secure an emergency passport from the U.S. Embassy in Paris and remain in France until the end of the semester.  You cannot travel outside of France, because immigration authorities in France can refuse to allow you to re-enter France with an emergency passport. 

These are general examples. Any student who loses a U.S. passport must inform the local staff or program leader right away to discuss your individual situation.