students looking at Forum in Rome, Italy

Accepted Students for Study Abroad

Welcome, Global Travelers

IMPORTANT: Read This First:  Congratulations!  We’re delighted that you’ve been accepted to study abroad, but please note the following: your acceptance for all study abroad programs is based on your continued good academic and student conduct standing. St. John’s University reserves the right to rescind admission to any study abroad program (including the travel portions of “embedded” courses, such as Global Passport and Dean’s International Opportunities Programs) based on incomplete pre-departure requirements, a change in student conduct standing, or failure to maintain proper academic status. If you have been found responsible for a code of conduct violation after your acceptance to the program or your GPA is in jeopardy of falling below the required GPA for your study abroad program, it is your responsibility to contact us!

Preparing to travel and study abroad is a perfect time to begin developing key skills and competencies that will carry with you not only during your time abroad, but throughout your career. While the Office of International Education will be here to help guide you through the process, we encourage students to take advantage of this opportunity and feel ownership over each required pre-departure step.  Our Worldwide Wednesday newsletters will help you stay current on deadlines and announcements, fun facts, and useful tips for your time studying abroad.

It may seem like a lot, but follow our advice and you'll be ready to go in no time! If you have any questions or concerns throughout the process, we’re here to help. Feel free to contact the Office of International Education.

Semester Programs

Refers to our Discover Italy, Discover France and Western Europe Semester programs.  Please note: this does not include the Outbound Exchange Program. Exchange Program participants should review both this Accepted Students page and the additional pre-departure steps and requirements posted on the Exchange Program pages. 

Short-Term Programs

Refers to our outbound study abroad programs traveling for less than a semester, including all Global Passport, Deans International Opportunities, Global Destination Courses, winter, summer and fall/spring embedded programs.  

More Information for Accepted Students

The OIE $250 program deposit is non-refundable for All Programs.  

The OIE program fee is non-refundable for the following programs:  Global Passport Program, Dean’s International Opportunities Programs, the Rome MBA Program and the Exchange Program.

Refund Policy for all other programs:

By paying the $250 non-refundable deposit all students agree to accept the OIE Refund Policy, detailed in the Confirmation Form as well as on this website.  For Short-Term programs, please check the specific program page to verify the refund schedule for the individual program. Please note that the $250 deposit is not subject to (or not part of) the OIE Refund Policy.  In the event that you choose to withdraw from the study abroad program, notification of your withdrawal must be submitted via email to the Office of International Education.  Students who confirm a homestay in Paris or Rome as part of their program abroad are responsible for the homestay charges billed to the University if they opt out, in addition to the standard program fee.

General program refunds will be made according to the following schedule:

If Withdrawal Occurs...Program Fee Refund
Greater than 8 weeks prior to the program start date100% - $250
6-8 weeks prior to the program start date80% 
4-6 weeks prior to the program start date60% 
3-4 weeks prior to the program start date40% 
1-3 weeks prior to the program start date20% 
One week or less prior to the program start dateAll fees are non-refundable
On or after the program start dateAll fees are non-refundable

Please note that the program start date for Semester programs is the day that you are required to arrive abroad as indicated on the academic calendar; and the start date for each Short-Term program is listed on the individual program page.

Please note that tuition is refunded according to St. John's tuition refund schedule, available here

Program Fee Appeal Process

Program Fee Appeals are accepted within 2 weeks of your official withdrawal.  Appeals are considered when a student's withdrawal results from exceptional circumstances and will be processed within 1 week.  Appeals for the non-refundable $250 program deposit will not be considered. Download the OIE Program Fee Appeal Form.  Appeals may be submitted by via email or in person to the Office of international Education.

Confirmation Instructions

Follow the instructions below that correspond to each of the required Confirmation Documents.  Your spot is not guaranteed until your Application is CONFIRMED!  Once you are approved, you may COMMIT to the application, but should complete the confirmation process as soon as possible, as space is limited in most programs and they do fill to capacity!

1. Pay Your Deposit and Email the Confirmation to OIE. 
You can pay the deposit through the St. John’s Office of Student Financial Services by calling 718-990-2000 (ext. 3). To pay online through UIS please follow these instructions:

  • Under "Personal Information" 
  • Select "Account Suite"
  • Select the "eDeposits" tab located on the top of the page
  • Select the appropriate term for your program.
  • Select "Fall/Spring Study Abroad Program Deposit"
  • Proceed with Payment
  • Upon payment submission you will receive a confirmation email with your receipt, which you should forward immediately to [email protected]

Note: The $250 program payment is non-refundable for All Programs. Please refer to the Refund Policy and Program Fee Appeal Process tab above for further details regarding non-refundable program fees.

Click here for information on how OIE's deposit works.

2-4. Assumption of Risk and Release, Authorization for Medical Treatment, Student Code of Conduct (OIE Portal)

Please closely read through each form, sign and submit them in your OIE portal.

5.  Health Disclosure Form (OIE Portal)
The Health Disclosure Form should be completed to the best of your ability and willingness to disclose. Although you’re not required to tell us anything, we encourage you to be as forthcoming as possible so that OIE is aware of any health conditions in order to best assist you.  OIE does not have access to any medical records that you submit to the University’s Student Health Services.

6. Emergency Contact Form (OIE Portal)
Let us know whom to contact in case of an emergency.

7. Passport Information Form (OIE Portal)
All passports must be valid for at least 3 months after your program end date. Please verify the expiration date of your passport and register your current passport with the OIE.  This form is also required for students renewing a passport! If you don't have your passport at the time of confirmation, please indicate RENEWAL and today's date where instructed in the questionnaire, and update the form once your new passport is received.

8. Confirmation Form & Refund Policy Review (OIE Portal)
Please make sure that you’ve read and understood the Confirmation Form and Refund Policy, before signing and submitting the Confirmation Form. You are responsible for knowing what you sign, so be sure to contact us if you have any questions or concerns.

9. Closely read the Data Privacy Notice for Students under the European Union's General Data Protection Regulation (All Programs in the EU)
The European Union issued new privacy regulations, the EU General Data Protection Regulation, that went into effect on May 25, 2018.  This Notice provides you with information on how your data will be processed under this new regulation. You may contact the University’s Office of General Counsel with any questions about this notice, the University’s data collection practices, or your rights: 

St. John’s University, Attn: Joshua Hurwit
Associate General Counsel
8000 Utopia Parkway
Queens, New York 11439

 

What will it cover?

OIE will send you a newsletter with important information on upcoming deadlines, advice on visa applications, program announcements, travel tips, and fun international facts starting by the 2nd or 3rd week of each new semester. It is vital that you read the newsletter to stay up-to-date on important deadlines and announcements.

How will I receive it?

The Worldwide Wednesday Newsletters will be sent to your St. John's University email address - so make sure you check it regularly! 

 

If you ever miss it in your email. You can find it here. Once it is sent on Wednesdays, it will also be updated here as well! 

Be sure to check back here for new issues. 

 

Worldwide Wednesdays Newsletter- Issue 2

Worldwide Wednesdays Newsletter- Issue 1 

Deadline: ASAP

The best way to find out exactly how much your program will cost is to speak to the study abroad specialist from the Office of Student Financial Service: in Queens - please contact Kayon McKenziein Staten Island, please contact Nemaris Rodriguez

For general information on program costs, available grants and scholarships, and work study opportunities, visit our Finances page.

A passport is required for all International Education programs taking place outside of the United States and must be valid for at least 3 months after the program end date. If your passport is not valid beyond the program’s 3-month end date, please begin the passport renewal process ASAP. 

Visit the U.S. Department of State’s Passports & International Travel page for passport application and renewal instructions.