Libraries Policies

Policies

The University Libraries are open to all current St. John’s University students, faculty, administrators, and staff. Those entering the Libraries and using their services are required to present a valid St. John’s StormCard. METRO Referral Cards or WALDO stickers will be honored.

Library Access Card for Affiliated Persons is currently on hold until further notice, except for current faculty and students from the New Brunswick Theological Seminary. These individuals may request library access and borrowing privileges by applying for a free Library Access Card at circulation at the third-floor service desk in St. Augustine Hall.

Library Access Card for Non-affiliated Persons is also currently on hold until further notice.

Access to Electronic Resources

Access to licensed electronic resources provided by the Libraries is limited to current St. John’s students, faculty, administrators, and staff and/or those who have an active St. John's email address.

College Advantage Program (CAP)

The University’s commitment to academic excellence is manifested through the College Advantage Program (CAP), offered to qualified juniors and seniors during the academic year. High school students enrolled in the CAP must obtain a St. John’s StormCard from the Public Safety office, free of charge. For further information, contact Cecelia M. Russo, Program Director, at 718-990-6565 or [email protected].

Please contact the Circulation Department at 718-990-6850 with any questions or concerns.

The licensed electronic resources made available by the St. John’s University Libraries are for the personal, research, scholarly, or instructional activities of current St. John’s University faculty, students, administrators, staff, and other authorized users. Copyright Law of the United States (including the protections of "fair use") and contractual license agreements govern the access, use, and reproduction of these resources. Permitted actions generally include downloading, temporarily storing, or printing discrete reasonable portions of the materials. Prohibited actions generally include sharing of passwords or authorized access codes, systematic downloading of significant portions of the materials, posting copyrighted materials on a publicly accessible website, or commercial exploitation of the licensed information.

Authorized users of the Libraries’ electronic resources

  • May not share an access password with unauthorized users. Doing so may result in suspension or revocation of library privileges. Nonaffiliated users may access many of the Libraries’ electronic resources from workstations in St. John’s University Libraries’ locations.
  • May not download entire issues of electronic journals, several sequential chapters of ebooks, or attempt to create large databases from bibliographic files, which is generally prohibited by license agreements. Systematic downloading of content—manually or with specialized software—is detectable by information providers and may result in loss of that information service to the relevant computer addresses or the entire St. John’s University community.
  • May not engage in actions intended to circumvent or defeat access control mechanisms of the libraries or information provider. Such actions may result in revocation of library privileges and other campus or civil disciplinary measures.
  • May not share proprietary or client software connected to information resources, such as that used to analyze spatial data or search and retrieve texts, as prohibited under the terms of academic licenses.
  • Acknowledge that licensed products may have more specific or additional permissions or prohibitions. In many instances, walk-in users (individuals who are physically present on the St. John’s campuses and who are not St. John’s faculty, students, administrators, and staff) are restricted in the amount of material they may download or print by the specific agreement for a license.

This statement is in conformance with the St. John’s University Computer and Network Use Policy. Questions about the appropriate use of licensed information resources may be directed to [email protected].

All members of the St. John’s University community are eligible to borrow circulating material. Borrowers must present their valid StormCard or Access Card with the items they wish to borrow at the library service desk.

The loan period for circulating items is 28 days, with the exception of faculty, administrators and graduate students who may borrow materials for 120 days. Loan periods for print reserve materials vary from 2 hours of “Library Use Only” to a week.  Patrons will be informed of due dates when they borrow material.

Fines & Fees

  • Grace Period:  All patrons are extended the courtesy of a 3 day grace period for overdue items, except reserve and media material.
  • Overdue fines accrue at a rate of 20 cents/day to a maximum of $5.
  • Overdue reserve and media material accrue at a higher rate.
  • A transcript/registration hold is paced on the borrower’s account when a book is 30 days overdue. 
  • A transcript/registration hold is placed on reserve and media material one day after the due date.
  • After 60 days overdue, an item is considered lost and a replacement fee is charged.
  • The borrower is responsible for notifying the library immediately if library material is damaged or lost.
  • Library fines are to be paid directly to the Libraries; they are not added to your account with Student Financial Services.

St. John’s University offers a Food for Fines Program twice a year during the spring and fall semesters.  This offers patrons the opportunity to pay off overdue fines with food which St. John’s will donate to a local food pantry.  Fines resulting from lost or damaged items and reserve items are not eligible for the Food for Fines program.    

Overdue Notices
St. John’s University Libraries correspond with patrons using their St. John’s University email address.

  • 1 day after the due date, an overdue notice is sent to all borrowers.
  • 30 days after the due date, a second overdue notice is sent to all borrowers.

Log in to your Library Account to view your account, renew or place a book on hold:
Library number (Lib#) is recorded on the front of your StormCard.
Password:  Set to your last name (lower case)

Renewals
To renew most items you can (1) log in to your library account (2) contact Circulation at 718-990-6850 (3) go to the 3rd floor Service Desk, St. Augustine Hall.  Loans have renewal limits.  Overdue items, items with an active hold, or items that have exceeded the maximum renewals cannot be renewed.  

  • Undergraduate Students, Alumni, Staff:  2 renewals
  • Full-time Faculty, Administrators, Graduate/Law Students:  1 renewal
  • Adjunct Faculty, Courtesy Library Access holders:  no renewals

Holds
Log in to your library account to place a book on hold.

  • Eligible library users may place a hold on a circulating item that is checked out.  
  • Library users will be notified when books placed on hold become available and will be held for a maximum of 7 days.
  • Patrons may call 718-990-6850 for library user account assistance.

Holds cannot be placed on reserve, DVDs, references, or eBooks. 

Book Returns
Books may be dropped off at the 3rd-floor service desk or in the book drop located on the 1st floor on the Queens campus.

Persons with Disabilities
Library elevators and handicap restrooms are wheelchair accessible.  Circulation staff will retrieve books from shelves when needed.  Contact the Circulation Department at 718-990-6850 with any questions regarding specific needs.

For information regarding Borrowing, Policies contact the Circulation Department at 718-990-6850

Current St. John’s students, staff, faculty or administrators may bring their children into the library, but they must be accompanied and supervised at all times. The accompanying adult is responsible for the safety, behavior, and supervision of their children, who will be expected to respect library property and their fellow patrons as indicated in the Library Code of Conduct. Children and minors are not eligible to borrow materials or use electronic resources.

Should a child be unattended for any reason, Public Safety will be contacted. A child will not be allowed to leave the library without an accompanying adult or a St. John’s University Public Safety Officer.

High school age minors (14-18 years of age) are allowed in the Libraries if they are a registered St. John’s student with a valid StormCard or is a student in the College Advantage Program with valid ID issued by the University.

In accordance with the University Code of Conduct, all library patrons and employees are expected to demonstrate respect, consideration, and courtesy to others through their behavior in the Libraries.

The St. John’s University Libraries participate in the Federal Depository Library Program as a selective depository. Free access, as defined by the US Government Publishing Office, means that any member of the general public can use government documents at the library. Patrons of any age or residency status are welcome to use this collection in either paper or electronic format.

The Purpose of the Proxy Patron Account

The St. John's University Libraries provide University faculty the opportunity to name proxies to represent them in the Libraries. This service is intended to assist faculty in doing their library research by authorizing their designees to use the library in said faculty member's name.

Who may serve as a proxy?

Current St. John's University students, research assistants and employees are eligible to serve as proxies. Faculty members may authorize as many proxies as they choose.

How to Apply for the Proxy Patron Account

Faculty may request a proxy account by completing the Proxy Request Form and submitting it to the Circulation Desk of either the Queens or Staten Island campus libraries, or at the Queens Media Center and IMC desks. Proxy privileges may be issued for up to one year, at the sponsoring faculty member's discretion. 

Responsibilities of the Sponsoring Faculty Member

Sponsoring faculty members are fully responsible for all materials borrowed in their name. All circulation notices will be sent to the faculty member.

The Queens Library provides Community Bulletin Boards on the first floor in the Quiet Study Area for posting flyers, posters, and other appropriate information to be shared with the St. John’s community. Flyers/posters must be approved by the Office of Student Life or by an academic department/administrative unit and must bear a stamp or signature indicating such approval. All other posters/flyers are subject to removal.

Please:

  • Post only one copy
  • Remove others’ posters/flyers only after the event has passed
  • Use pins, not tape

We reserve the right to remove materials that are posted in other areas of the building.

For further information regarding posting flyers and other publicity material, please contact Arlene Coscia, [email protected], 718.990.6559

Covered beverages are permitted in the library. Please discard trash and recyclables in appropriate receptacles. Immediately report any spills to a library staff member.

Food is not permitted in the main library on the Queens campus.

This policy is intended to preserve library materials, computer equipment, and furnishing as well as to maintain a pleasant and comfortable environment.

Independent researchers, or those without academic affiliation, may apply for on-site research privileges in the Queens, NY, campus library, free of charge. To apply, please provide a letter, addressed to the Dean, University Libraries, indicating the nature of the research and the reason(s) St. John's resources are necessary. 

The St. John’s University Libraries participate in the Metropolitan New York Library Council (METRO), a nonprofit membership organization of 268 libraries and library systems, including academic, hospital, law, business and other types of special libraries, research libraries, public library systems, school library systems, archival collections and others in the information field, located primarily in the five boroughs of New York City and Westchester County.

Access
The St. John’s University Libraries are part of the METRO Referral Cards program, which gives users limited access to collections that are usually closed to the public.

  • The St. John’s Libraries require that visitors from other METRO member libraries present a METRO Referral Card for access to the St. John's Library buildings. Please note:The METRO Referral Card does not serve as a library pass for general use of the library, but only for the use of the item(s) specified on the card.
  • St. John’s students and faculty can request METRO Referral Cards at the reference desks of both the Staten Island and Queens campus libraries. The METRO Referral Card enables patrons to be referred to other METRO member libraries for use of a specific title not available at the University Libraries or the New York Public Library.
  • METRO Referral Cards do not entitle the holder to access St. John's licensed electronic resources from off-campus.

Borrowing
The METRO Referral Card does not confer borrowing privileges, items specified on METRO Referral Cards may only be used in the library.

 

The St. John’s University Libraries respect the right of privacy of all patrons regarding the use of the Libraries. Library records are covered by New York State Law NY CLS CPLR § 4509 (2001):

“Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.”

The Libraries also observe all St. John’s University privacy and confidentiality policies, including:

Library patrons who have questions, concerns, or complaints about the Libraries’ handling of their privacy and confidentiality rights should file written comments with the Dean of Libraries.

Caroline Fuchs,
University Librarian
Associate Professor
St. John's University
8000 Utopia Pkwy,
Queens, NY 11439

The St. John’s University Libraries are a full member of the Westchester Academic Library Directors Organization (WALDO), a nonprofit membership organization of libraries located primarily in Westchester County and the five boroughs of New York City. All permanent faculty, staff, and administrators of WALDO full and associate member libraries have access and borrowing privileges at other WALDO full and associate libraries in addition to access to material through established interlibrary loan channels.

Access
In order to access WALDO member libraries, visiting patrons must present a valid ID card with a current WALDO sticker, both issued by the patron's home institution.

  • St. John's permanent faculty, staff, and administrators who wish to visit another WALDO member library can obtain a WALDO sticker at the Circulation Desk.
  • In order to access the St. John's Libraries, permanent faculty, staff, and administrators from other WALDO member institutions must present a valid ID with a current WALDO sticker affixed. Please contact your library to obtain a WALDO sticker.
  • Visiting patrons from WALDO member libraries are not entitled to off campus access to St. John's licensed electronic resources.

Borrowing
Borrowing privileges are extended by WALDO member libraries to visiting patrons from other WALDO full and associate member libraries.

  • St. John's permanent faculty, staff, and administrators who wish to borrow materials at other WALDO member libraries can obtain a WALDO sticker at the Circulation Desk.
  • St. John's extends borrowing privileges to permanent faculty, staff, and administrators from other WALDO member libraries at the Courtesy Card level. The visiting patron must present a valid ID card with a current WALDO sticker when seeking borrowing privileges.
  • Borrowing privileges are only available in person - items are not delivered between WALDO member libraries at this time except via normal interlibrary loan operations. To request delivery of an item not held in your home library's collection, please contact the interlibrary loan department at your library.

Please note: Loan period, number and type of items loaned, fines levied, etc., will be determined by the lending library.  All materials borrowed must be returned directly to the lending library. All delinquencies are the responsibility of the borrower and, ultimately, the patron’s home library.