Records Management for the University was implemented in 1997 as a component of an all-University archives and records program. The Records Management Office is here to provide the tools, advice, and guidance to support departments and units in managing records as efficiently and effectively as possible. It is a component of the academic structure of the University and reports to the University Librarian.
The mission of Records Management is to implement an on-going, University-wide Records Management Program in conjunction with the University Archives. The Records Management Program requires that all records be surveyed and identified regardless of media, that retention periods be established for all records, and that all records be retained until their retention periods expire, at which time they will promptly be destroyed or sent to the University Archives if considered historical.
The Records Management Program follows and relies heavily on a Records Retention Schedule approved by the Office of General Counsel which governs the life cycle of a record and is regularly updated to reflect changes as they occur; the most recent version is accessible at the link that follows.
Records Retention and Disposition Schedule
The schedules provide comprehensive descriptions of the functions, activities and transactions carried out in the administration, governance and operations of the University.
Please contact the records management office if your record type or description has not been included.
The University’s preferred supplier for offsite records and document storage is Iron Mountain. Your unit's records management contact will plan through the records management office to facilitate the pickup and retrieval of your records boxes.
In addition to the records storage service, Iron Mountain also provides secure shredding services to protect the privacy of our information by destroying paper records and documents, plastics and media in a cost-efficient, safe and compliant way. Locked sixty-five-gallon bins are used to store only confidential and sensitive documents. A mobile shredding truck comes to our locations once every four weeks to destroy the contents. Please contact the records management office to determine the shredding needs of your unit or department.
Dermot A. Cooper
Office: St. Augustine Hall, Rm 303C
E-mail: [email protected]
Image Credit: "Abstract Backgrounds" by NichoDesign is licensed under CC BY-NC-SA 2.0