Office of the Registrar

There are three ways you can order a transcript of your academic record at St. John’s University:

Electronic Transcripts (PDF)

Electronic Transcripts (PDF) are now available. Delivery is within hours of the request being processed. PDF transcripts are not available for students or alumni who attended prior to 1990 (please see below).

If you need a form or document included with your transcript, please use the electronic transcript request method of delivery. You will be able to upload your fully completed documents to be sent along with your transcript.

Requestors will receive an email confirmation when the transcript is available for the recipient to download and another email when the transcript has been downloaded by the recipient.

PDF document delivery is becoming increasingly common across institutions, organizations, and agencies. However, before requesting PDF transcript delivery, please verify that the recipient will accept an electronic transcript. Additionally, it is important that you verify the correct email address for transmission of the transcript.

Official PDF transcripts are transmitted electronically to the recipient and is intended solely for use by the recipient. The official transcript has been digitally signed and therefore contains special characteristics.

The Blue Ribbon Symbol is assurance that the digital certificate is valid, the document is authentic, and the contents of the transcript have not been altered.

If the transcript does not display a valid certification and signature message an invalid digital certificate display means either the digital signature is not authentic, or the document has been altered. The digital signature can also be revoked by the transcript office if there is cause, and digital signatures can expire. A document with an invalid digital signature display should be rejected.

Lastly, one other possible message, Author Unknown, can have two possible meanings: The certificate is a self-signed certificate or has been issued by an unknown or untrusted certificate authority and therefore has not been trusted, or the revocation check could not complete. If this message is received make sure there is a proper connection to the internet. If there is a connection and the digital signature cannot be validated, reject the document.

Electronic Transcripts are $6.50 per copy, payable by credit card only. St. John’s University has partnered with Parchment for electronic transcript delivery.

Click here to Order eTranscript.

Any questions with electronic transcripts please call: 847-716-3005. 

Anyone who attended St. John’s prior to 1990 should submit a written request for a transcript.

Via the Web in UIS

Students can also order a free, printed copy of their transcript via the web by logging into signon.stjohns.edu or connect.stjohns.edu and selecting New UIS Experience. Under the Student Records tile click the Printed Transcript link. Follow the prompts and please take special care entering the name and address of the recipient of your transcript. These will print on the transcript exactly as you enter them. These transcripts will be mailed in 3-5 business days. 

Recent alumni who continue to have access to New UIS Experience may also order transcripts online.

Email Requests

Please note the following information does not apply to undergraduate or graduate students.

Law school alumni may order transcripts by email request.  To do so fill out the Transcript Request Form. 

Transcripts are processed within 3-5 business days following the receipt of the request.

Transcript Questions:
Undergraduate and Graduate students email  [email protected]
Law School students email [email protected]

New York State's "Enough is Enough" Legislation

Effective October 5, 2015, New York State Legislation Article 129-B requires that, based on selected student conduct findings, all colleges and universities add notations to student transcripts. Through St. John’s University’s student conduct process, students found responsible for crimes of violence, including but not limited to, sexual violence will have the following transcript notations added:

• Suspension Notation: Suspended after the finding of responsibility for a code of conduct violation.
• Expulsion Notation: Expelled after the finding of responsibility for a code of conduct violation.
• Notation if student withdraws from St John’s University while the investigation of the complaint is pending: Withdrew with conduct charges pending.

Those seeking the removal of a transcript notation for a suspension must submit a written appeal to the Office of the Registrar.  All such appeals will be reviewed by the Transcript Appeals Committee comprised of the Dean of Students or designee, the University Registrar or designee, and other University administrators as deemed appropriate. Suspension notations will not be removed prior to one year after the conclusion of the suspension. Expulsion notations are permanent.

If a finding of responsibility is vacated, for any reason, any related transcript notations will be removed.

Transcript Notations:

Significantly, Article 129-B mandates that higher education institutions include notations on the transcripts of students found responsible through the institution’s conduct process for crimes of violence, including, but not limited to, sexual violence, as set forth in 20 U.S.C. 1092(f)(1)(F)(i)(I)-(VIII) of the Clery Act. Such transcript notations must state “suspended after the finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation,” as applicable. Should the student withdraw from the higher education institution while the investigation of the complaint is pending, his or her transcript must note “withdrew with conduct charges pending.” Higher education institutions must have in place written policies regarding such transcript notations, which, at a minimum,  provide an appeals process for students seeking removal of such notations in accordance with Article 129-B.

Chosen Name Policy

Chosen Name Form

St. John’s University recognizes that some students may prefer to identify themselves by a first name and/or middle name other than their legal name. For this reason beginning with the Fall 2018 semester, the University enabled students to use a chosen name where possible in the course of University business and education.

Students may request this service by completing a Chosen Name Change request form in person in the Office of the Registrar. The student’s chosen first name and/or middle name may be used in many University contexts, such as Canvas, class roster and ID cards. Please note the University is legally required to use student’s legal name for official records, however, whenever reasonably possible a student’s chosen name will be used.

Frequently Asked Questions

What is a chosen name?

A chosen name is a name a student wishes to be known by in the University community that is different from a student’s legal name.

St. John’s University policy covers chosen first name and/or middle name. Students who wish to change their legal name can obtain information from the Office of the Registrar.

What is a legal name? 

A legal name is the name that appears on your passport, driver’s license, birth certificate, or U.S. social security card.

Do I have to use a chosen name?

No. Use of a chosen name is optional.

Where will my chosen name be used? 

• Class Rosters
• Diplomas & Commemorative Book
• Canvas
• University ID cards
• Grading Rosters
• Email Address
• Student Housing
• Judicial Case Management

Where will my legal name be used?

• Academic Certification
• Transcripts
• Financial Aid
• Bursar’s Office/Billing Information
• National Student Clearinghouse
• Athletics Rosters
• Department of Public Safety
• International Students Documentation/SEVIS
• Student Financial Services Documents
• Federal Request for Information
• Official Judicial Records

How do I get my chosen name on my St. John’s ID card?

Once the Office of the Registrar has approved your chosen name, if you wish to have your name on your ID card changed you can do so at no cost in the Storm Card Office. Please allow 24 business hours after receiving notice that your name has been changed before going to the Storm Card Office.

Please note only your chosen first name and your legal last name will print on your ID card due to limited space.

Can I change my email address to better match my chosen name?

Yes, once the Office of the Registrar has approved your chosen name, your email address will be changed at that time. It will take 24-48 business hours for this change to take effect. An IT service desk representative will call/email you when your email address has been changed.

Are there any chosen name restrictions?

Chosen names may not be used for purposes of fraud or misrepresentation. The University reserves the right to deny a chosen name if it is determined inappropriate or if it contains offensive language.

How to Request a Copy of Your St. John’s Law Application

The fastest way to obtain your original application to St. John’s Law is through your Law School Admission Council (LSAC) account. This should be the first resource you consult to obtain your original application.

The Law School also retains a copy of original applications and all amendments.

a. You can view your records in the Office of the Registrar.
b. You are not permitted to print these documents, take pictures of them, or email them to yourself or anyone else.
c. To request to view your records, email [email protected] from your St. John’s email account.
d. Indicate the specific type of records you would like to review, i. Example: your application or your application and any supporting documents or any amendments to your application.
e. You will receive an email acknowledging receipt of your request. You should then call the Registrar’s Office at 718-990-6600 to make an appointment to review your records. 
-The date of the appointment must be at least two weeks (10 business days) after we acknowledge receipt of your request.
-Please note that it may take longer to accommodate requests during certain periods of the semester.
-No appointments to review files will be made during the final exam period.

The Office of the Registrar offers an alternative to coming to the School of Law to review your application.

a. Students can ask one or two questions about their application that the office will answer. For example, did I file any amendments or is there an amendment for a traffic ticket in October 2020?
b. The request must come either from an SJU email account or include picture ID.

If you are in the process of submitting your Character and Fitness application. Please wait until you have a response to your amendment request before submitting any bar forms for processing. This will ensure that your paperwork is complete when submitted to the Bar.

How to Request an Amendment to Your Law School Application to Include Additional Disclosure(s)

To request an amendment to your law school application,

1. Please complete the amendment application available on the Online Student Center 

2. It is critical that you provide as much detail as possible, in keeping with the expectations of state character and fitness committees. This includes detail on (i) what happened and when, (ii) what the ultimate disposition was (iii) any supporting documentation that is obtainable. For example, "I received a ticket in 2016 for speeding" is not sufficient. However, an appropriate disclosure might include: "On May 12, 2016, while driving in Sullivan County, New York, I was issued a ticket for speeding 15 miles over the speed limit. I appeared in the county's traffic court to contest the ticket on November 3, 2016. The judge ultimately dismissed the citation for lack of evidence, and no points were accrued on my driving record. Attached please see a copy of the original citation and notice of dismissal." Two additional items of note:  

3. Any addenda or supporting documents must be added to the request form to create a single PDF file. a. It will take time to process these applications; we appreciate your patience. b. Be sure to keep copies of any original documentation and subsequent correspondence for your records.

Proxy Access allows students to set up access for a proxy to view student information within the New UIS Experience and to permit University representatives to communicate with their proxy.

For example:

• A parent or legal guardian as a proxy, who has access to view the Student's Account Detail
• A sibling as a proxy who has access to view the Student Profile and/or Student Grades

Once proxy setup has been initiated by the student, the proxy will receive email instructions on how to set up their account and view the information for which they have been granted access to. The Proxy cannot change any information or pay the student's bill. The student has the right to edit or delete the Proxy's access at any time.

• You are not required to grant proxy access
• You have the right to rescind access

Please review your FERPA Rights 

Student Set Up Instructions

Proxy Set Up Instructions

St. John's University, student enrollment statuses are routinely transmitted to the National Student Clearinghouse throughout each academic period. Subsequently, the National Student Clearinghouse disseminates this data to the National Student Loan Data System (NSLDS). This information serves as the basis for determining eligibility for Title IV grants and loans, as well as establishing repayment schedules for loans. It is imperative for students to remain informed about their enrollment status for a given term and its implications for their eligibility. Data provided to the National Student Clearinghouse is accessible by guaranty agencies, lenders and institutions who are determined to be authorized users of the data system.

The initial submission of enrollment data for a specific term occurs upon the conclusion of the add/drop period. Subsequent reports are transmitted on a monthly basis throughout the term to accommodate students who may enroll late or withdraw from courses.

Be advised, international students are not included in the reports to the National Student Clearinghouse.

If you have questions or need further assistance, please contact the National Student Clearinghouse via phone (703-742-4200) or fax (703-742-4239).

Third Party Agencies

The National Student Clearinghouse is an authorized agent for St. John’s University and is approved to provide degree and enrollment verifications. If you are a third party agency requesting this information, please visit the National Student Clearinghouse's Verification Services website at https://nscverifications.org/.

Please note that students have the right to opt out of this service. All requests to opt out can be directed to the Office of the Registrar, please email [email protected], visit the office in person or call 718-990-2192.

Students and Alumni

Need Proof of Enrollment? We can help!

An enrollment verification, sometimes referred to as proof of enrollment, is a document that shows your current enrollment status or enrollment history at St. John's University.

How to Obtain Your Enrollment Verification Letter?

You can obtain an enrollment verification letter for any semester or term you have been registered for. Thanks to our partnership with the National Student Clearinghouse, you can access this service for free!

Current students, please review the instructions in the St. John's Law Student Resource Hub. 

If you are not a current student or cannot get a verification through Myhub please use this form to request an enrollment verification. 

Degree Verification requests

For a degree verification letter, please use this form. 

Please note we only verify your dates of attendance and degree(s) awarded. If you need verification of the courses you took, the grades you received, or your GPA, you must request a transcript.

Current students can view their entire academic record and student advisement report by signing into signon.stjohns.edu and clicking on the New UIS Experience icon. 

Social Security Number

A Public Notice about Social Security Numbers

New York State Education Law prohibits the use of the Social Security number for identification purposes. Additionally, the federal Family Educational Rights and Privacy Act of 1974 (FERPA) prohibits the release of the Social Security number without a student's prior written consent. Neither the State of New York nor the Federal government requires the release of Social Security numbers except in a few carefully defined situations, chiefly related to verification of entitlement to financial aid.

Because of the above and because the Social Security number is not a part of a student's educational history, the Office of the Registrar at St. John's University does not confirm or in any other way make reference to or reveal a student's Social Security number.

When we confirm or verify a student's enrollment or the award of a degree, we certify academic information that our records contain, information that originates with us and that we have authority over. If, for example, we confirm that St. John's University awarded a Juris Doctor degree to Jane Doe on May 15, 2002, we assert that our records indicate that a person with this name received the degree indicated on the noted date. We do not, nor should we, authenticate anyone's identity.

Ordering Diplomas for Graduation

Students can order (“apply for”) their diploma in their last semester through St. John’s UIS in just a few steps. Please see the St. John's Law Student Resource Hub for details.

Replacement Diplomas

If your original diploma is lost, stolen or destroyed, a replacement diploma can be ordered. To order a replacement diploma, you need to file a standard application for diploma and a notarized affidavit. You also will need to provide copies of two forms of identification, one containing a photo. Examples of identification include a passport, driver's license, social security card, and work ID. There is a $50 fee for a replacement diploma. Please call (718) 990-2000 for applications and affidavits.

Loss, destruction, change of name, and theft are the only reasons for which a diploma will be replaced. We do not issue duplicate diplomas.

Applications for replacement diplomas may be mailed to the following address:

St. John's University School of Law

Attn: Registrar's Office
8000 Utopia Parkway
Queens, NY 11439

Joint Degree Application: https://grad.stjohns.edu/register/combined

Additionally, please fill out this form for the Law School.

The Law School offers three joint degree programs: the J.D./M.B.A. in Accounting and Business Administration and the J.D./MS in Accounting, both with the Tobin College of Business; and the J.D./M.A. in Government and Politics, offered with St. John's College of Liberal Arts and Sciences. Applicants for admission to the joint degree programs must gain admission both to the School of Law and to the relevant graduate program and must also apply for the joint degree at the Law School. The Dean for Academic Affairs reviews and approves applications for any joint degree program. Students must secure admission to the second-degree program before entering the final year of the JD program. Students must have at least a 3.0 GPA in the Law School to pursue the joint degree.

Students should be advised that they will not likely be able to complete the requirements for both programs in the three-year period designed to complete the J.D. degree.

The Law School will accept up to 9 credits from the second-degree program. "Crossover" credits transfer to the J.D. on a pass-fail basis and do not count towards the Law School cumulative GPA. 

Students interested in a joint degree should speak with a representative from the other program to determine how many Law School credits will be counted towards the degree. 

For the J.D./M.B.A. program and the J.D./M.S. program, the Law School will accept toward the J.D. up to 9 credits taken at Tobin for the following courses:

ACC 620: Global Managerial Accounting I
ACC 622: Global Managerial Accounting II
ACC 630: Financial Reporting: Specialized Topics
ACC 632: Critique of Accounting Theory
ACC 602: Global Financial Managerial Reporting
ACC 638: Business Entities and Combinations
ACC 639: Governments and Not-for-Profits
CIS 650: Seminar in CIS/DS Topics
BUA 602: Business Analytics
BUA 609: Advanced Managerial Statistics
ECO 600: Managerial Economics and Forecasting
ECO 606: Industrial Economics
FIN 607: Financial Management
ECO 631: Monetary and Fiscal Policies
FIN 633: Corporate Financial Management
FIN 634: Investment Analysis
FIN 635: Capital and Money Markets
FIN 655: Financial Risk Management
FIN 664: Advanced Investment Analysis
MGT 502: Organizational Behavior and Corporate Social Responsibility
MKT 600: Decisions in Marketing Management
MGT 601: Managing for Global Success
MGT 640: Entrepreneurship
MGT 659: International Business Policy
MGT 700: Seminar in Business Policy Formulation
MGT 680: Organizational Development: Managing for Change
MKT 601: Marketing Research
MKT 628: Comparative Marketing Systems and Research
RMI 600: Risk and Insurance Economics
RMI 601: Risk Management
RMI 614: Risk Funding Tools

For the J.D./M.A. in Government and Politics, the Law School will accept toward the J.D. up to 9 credits from St. John’s College for the following courses:
 

GOV 215:16 Research Methods and Quantitative Analysis
GOV 218: Public Policy—American
GOV 220: American Political Thought: The Formative Period
GOV 239: Municipal Government and Administration
GOV 269: Global Politics of Gender
GOV 271: Theory and Practice of Diplomacy
GOV 277: International Political Economy I
GOV 278: International Political Economy II
GOV 290: Public Administration of Emerging States
GOV 293: Administration of International Organizations
GOV 325: Economic Analysis of Public Policy
GOV 346: Seminar: Dictatorship
GOV 376: Seminar: Political Theory

If you are looking for a Letter of Good Standing, Enrollment Verification, Certificate of Graduation, Letter of Class Rank or any other letter please fill out the form below.

General Request Form - Formstack

Office of the Registrar, School of Law
[email protected]
718-990-2192