Section: Information Technology
Policy Number: 912Responsible Office: Information Technology
Effective Date: 5/1/19Revised: 5/1/19; 6/11/20; 5/23/22
The purpose of this policy is to establish a set of rules to enhance security best practices by encouraging the creation of strong passwords, the protection of passwords, and the frequency for changing passwords.
This policy applies to the University community. Adherence to this policy helps safeguard the confidentiality, integrity, and availability of the St. John’s University (St. John’s) information assets, and protects the interest of St. John’s, its customers, personnel, and business partners.
Users with access to St. John’s systems must take appropriate steps to protect their passwords. Password-based authentication mechanisms are also vulnerable to compromise due to the following types of malicious activity:
For the protection of St. John’s systems and data, it is vital that controls are in place to ensure a password remains secure. Passwords can be intercepted during transmission or be stolen while in the storage on a disk. St. John’s implements practical standards and mechanisms to enforce secure password creation, protection, and management.
Multi-Factor Authentication (MFA) is implemented to securely protect St. John’s sensitive data, such as cardholder data.
All passwords have the following characteristics:
The following requirements also apply to the management of passwords:
Passwords are changed after 180 days.
The following are definitions relevant to the policy:
St. John’s reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of noncompliance must be presented to be reviewed and approved by the Chief Information Officer (CIO), the Director of Information Security, or the equivalent officer(s).
All breaches of information security, actual or suspected, must be reported to and investigated by the CIO and the Director of Information Security.
Those who violate security policies, standards, or security procedures are subject to disciplinary action, up to and including loss of computer access, and appropriate disciplinary actions as determined by St. John’s.