Campus Activities Board

Campus Activities Board (CAB) provides funding for events and activities that are campus-wide and collaborative.

Campus Activities Board Application

Programming entities who request CAB funding, e.g., student organizations, University departments, University committees, must target the undergraduate student population and respect the University's mission.

Application for Proposals

For information on applying for Campus Activities Board support, please download the application which describes how different entities can apply for funding:

Campus Activities Board 2019-2020 Application

The CAB application may also be submitted online via St. John's Engage. From your organization's page in Engage, under the Finance menu, click "Funding requests" and then "Campus Activities Board Allocation”.

Campus Activities Board Meeting Dates and Application Deadlines

Applications/proposals are due by 4:30 p.m. on the application deadline and at least four weeks prior to the event date. Late submissions may not be accepted.

Fall 2019

Meeting Date

Time

Location

Application Deadline

September 16

2 p.m.

DAC 212

August 30

September 30

2 p.m.

DAC 212

September 13

October 17

2 p.m.

DAC 123

September 27

October 28

2 p.m.

DAC 212

October 11

November 14

2 p.m.

DAC 212

October 25

December 2

2 p.m.

DAC 212

November 15

Spring 2020 Meeting Dates and Application Deadlines

Meeting Date

Time

Location

Application Deadline

January 27

2 p.m.

DAC 212

January 10

February 10

2 p.m.

DAC 212

January 24

February 24

2 p.m.

DAC 212

February 7

March 9

2 p.m.

DAC 212

February 28

March 23

2 p.m.

DAC 212

March 14

April 16

2 p.m.

DAC 212

March 28

Contact Information

For questions regarding the Campus Activities Board and proposals, please contact:

Jackie Lochrie
Associate Dean for Student Services
Acting Dean of Students
Deputy Title IX Coordinator
Tobin College of Business, Garden Level
[email protected]
718-990-6568

Learn More

Eligibility for CAB Funding

Campus Activities Board (CAB) is a programming board that provides funding for collaborative campus-wide events. Programming entities who request CAB funding (student organizations, University departments, University committees, etc.) should target the student population and respect the University's mission.

CAB Funding Limitations

The following are expectations associated with CAB funding:

  • Events and activities should have a campus-wide focus (open to all).
  • Events and activities should be sponsored collaboratively, i.e. more than one office/department.
  • Contracts cannot be signed prior to funds being requested. However, letters of intent from the vendor are requested.
  • Funds cannot be used for external conferences or conventions.

Event Capital

If CAB receives an event proposal in which the total cost of the proposal is equal to or exceeds $10,000, the application may need to be reviewed and approved by the Associate Vice President of Student Affairs and/or the Vice President of Student Affairs.

As a general rule, CAB funding may not account for more than 50% of the total cost of the program or event if the total cost of the program is less than $10,000. CAB funding may not account for more than 25% of the total cost of the program or event if the total cost of the program is equal to or more than $10,000. Exceptions will be considered on a case-by-case basis.

Ineligible CAB Funding Areas

CAB will not provide funding to certain types of events, including (but not limited to):

  • Events that advocate viewpoints that conflict with the University mission.
  • Events promoting or benefitting individual political candidates or include direct lobbying efforts on behalf of a person, political party or movement.
  • Events that provide gifts or awards for organization advisors or members.
  • Events that fund any contributions to external organizations.

In addition, CAB will not provide funding for the payments of debts and previous expenditures or that are put toward the purchase of alcohol at an event.

Process

In order to apply for funding from CAB:

  • Applications must be typed, with the cover page including the signature of the event organizer and the appropriate budget administrator. The application should also include a budget breakdown and letters of intent from all vendors.
  • Programming entities should apply for funding at least four (4) weeks in advance of the event.
  • A member of the applying programming entity must present at the CAB meeting.
  • Programming entities must secure a date and location for their event in advance (for outdoor events, a rain date and location are also needed) or have already submitted a space requisition form.
  • Programming entities should be able to demonstrate an attempt to obtain institutional support from another offices, departments or student organizations before making a CAB request.