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HR Winter 2015 - Employee Newsletter

February 25, 2015

More than Something to Put on My Résumé: When a Campus Job Helps Students Discover their Potential

As a strategic University priority, ensuring student success makes a lot of sense. In his investiture address last year, our new president, Conrado “Bobby” Gempesaw, Ph.D., outlined this as the first and foremost of four priorities that will shape St. John’s as we head to 2020. He said, “Helping students succeed is the reason for our University’s existence.” Simply put, it is a complex challenge. Read more »

From Mary Harper Hagan

A warm hello from all of us in the Office of Human Resources. This winter issue of EmployeeNews rounds out the first full year of our quarterly e-news communication for staff and administrators.  The lead story features student employment and the sometimes surprising impact that a campus job can have on a student’s career path. You can also read about a new student worker recognition program we’ve launched called SHinE.  Highlighted too, are the recent graduates of the Vincentian Mission Certificate (VMC) program, upcoming employee training opportunities, and new information about our Leadership Development Series. Don’t miss the policy and employee highlights also inside.

On behalf of all of us in Human Resources, I hope you find the content of this newsletter useful.  Please let us know how we can continue to assist you.

Office of Human Resources

Office of Student Employment Announces Student Worker Award Program

Students are nominated by their supervisors, and those who are selected for the award will receive $500 and recognition at a luncheon in their honor during National Student Employment Week in April. Read the full story »

Employees Recognized during Vincentian Mission Certificate Graduation Ceremony

On Friday, January 16, the Office of the Mission hosted a celebratory luncheon to commemorate the collective achievement of its 20 most recent graduates. Read the full story »

More Employees are Finding Success with the Career Portal

With the University placing increased emphasis on career mobility, employees are exploring new directions through the employee career portal and finding success as internal applicants. Over the past six months, there has been a significant increase in the number of applications received through the portal; in fact, 77 percent more applications were submitted by employees throughout the past six months as compared to the full year prior. Have you noticed your peers moving into new positions? In the past six months,36 percent of positions filled were occupied by internal employees who have transferred or been promoted. Take a look for yourself at the employee career portal.

Leadership Development Series Welcomes Third Cohort on March 4

The Leadership Development Series is an 18-month structured program designed to give academic and administrative leaders the opportunity to enhance awareness of their leadership style; deepen relationships across the institution; and strengthen their executive presence, strategic thinking, and change management skills.  Read the full story »

March 31 is the Go-Live Date for the New Travel and Expense Reporting System. Have You Signed up for Training?

The University’s current GERS Travel and Expense (T&E) System will no longer be supported by IBM. As a result, the University will replace the GERS T&E system with Concur’s Travel and Expense Reporting system. Business Affairs, in conjunction with Information Technology, evaluated a number of T&E systems and determined Concur to be the preferred solution. While utilizing the latest technology, Concur provides an integrated T&E solution used by over 25,000 corporate and university clients. Additionally, the new system will eliminate the need for the double entry of transactions related to the Purchasing Card (P-Card).

The anticipated go-live date for Concur is March 31, 2015. You will receive formal communication from Business Affairs before the go-live date. To ensure an effective and smooth transition to the new Travel and Expense Reporting system, we are offering two-hour training sessions. To view the upcoming training sessions, please review the Training and Development Workshop Calendar.

“America Saves” Week Is February 23–28!

The Office of Human Resources offers personal financial counseling sessions with Fidelity Investments and TIAA-CREF. 
All full-time employees are eligible to meet with a financial consultant from our partnering retirement plan vendors, Fidelity Investments and TIAA-CREF, on the Queens campus, free of charge. Representatives from Fidelity Investments and TIAA-CREF are salaried employees and do not work on a commission basis.  Employees may meet with either or both representatives, regardless of whether they participate in the 403(b) retirement plan or have an active account with either vendor. Financial consultants can assist with selecting your retirement plan options, understanding the types of investment choices available, and answering questions about preparing for retirement or just getting started saving.  Please see below for a list of dates and times that our Fidelity Investments and TIAA-CREF consultants will be available to meet one-on-one with you.

Fidelity Investments
To schedule an appointment, please call 1-800-642-7131.

Wednesday, March 259 a.m.– 2 p.m.DAC, Room 311
Thursday, April 169 a.m.– 1 p.m.DAC, Room 311

To schedule an appointment, please call 1-800-732-8353.

Wednesday, March 119 a.m.– 2 p.m.DAC, Room 311
Thursday, March 199 a.m.– 2 p.m.DAC, Room 210 
Tuesday, April 14 9 a.m.– 2 p.m.DAC, Room 311

Attend “Women and Investing,” a 403(b) Retirement Planning Session
Learn about women in today’s economy; factors contributing to the retirement gap between the sexes; and steps to consider to help you set up for a successful and comfortable retirement. For details, click here.
February 26 | Queens

Tax Day Is April 15!

Reminder: Access your W-2 Year End Earnings Statement on UIS
If you opted to receive your W-2 Year End Earnings Statement online, you may now retrieve it on UIS:
Log on to UIS > Click “Employee” > Click “Tax Forms” > Click “W-2 Year-End Earnings Statement”

For assistance with this and other Payroll needs, please contact Rose Costales at extension 1471.

St. John’s Employee Assistance Program Offers Helpful Tax Preparation Resources
For more information, download this tax flyer »

Thank You for Voting

We asked for your opinion, and you gave it to us. Now here’s how we’re responding to your feedback:  

HR Policy Manual: We surveyed supervisors to see whether they would prefer to receive annual policy updates online, or continue to receive these updates in hard copy each year. Over two-thirds voted for online updates. Therefore, beginning this year we will communicate policy changes via e-mail. However, since 30 percent of participating supervisors said they still prefer the hard copy communication, we will also send policy updates in a printable pdf format. Further, we will eliminate the password protection needed to access policies on MySJU and the HR Policy Manual will soon be moved out to the web. Further instructions will be sent at a later date.

EAP Workshops: Thank you to those who completed our survey in the last newsletter about EAP topics that interest you. Your votes showed that many of you are interested in daily living financial workshops. Living off Your Paycheck received the most votes, and Human Resources is bringing this program to the Queens and Manhattan campuses on February 25 (Queens) and February 26 (Manhattan)! Other leading topics you voted for included workshops on emotional well-being (Building Self-Esteem: The Key to Self Confidence and Turning the Tables on Bad Habits); family and caregiving (Modern Parenting and Changing Relationships: You and Your Elderly Loved Ones); and health and wellness  (Relaxation Techniques at the Workplace).  Upcoming EAP workshops will be listed on the training calendar. Thanks again for voting.

Continue to Explore, Learn, and Grow with St. John’s University

Upcoming Employee Training Opportunities:

Business Writing Series
Module III: Writing Memos, Letters, and E-mail: Delivering Negative or Bad News
April 22 | Queens Campus

Communication Skills
Module II: Interpersonal Strategies and Conducting Difficult Conversations
April 16 | Queens Campus

Conducting Effective Meetings
April 14 | Queens Campus

Department Showcase: School of Law*
March 24 | Queens Campus
*Additional details to follow. Register now on UIS to reserve your seat!

Diversity Awareness
March 26 | Queens

Influence without Authority
March 24 | Queens Campus

Partnership for Performance
PFP Employee Briefing

March 25 | Queens Campus

Payroll Training
EPCF Training: Overload EPCF
March 20 | Queens

People Management: Managing for Success
April 28 | Queens

Social Styles and Interpersonal Effectiveness
April 23 | Queens

Time Management: You Are in Control
March 19 | Queens & Manhattan

To register for any event, please visit UIS > Employee > Employee Workshops > HR Employee Training

Access your Personal Training Profile anytime via:
UIS > Employee > Employee Workshops > HR Employee Training > “Training Profile”

For registration assistance, please contact [email protected] or dial 718-990-2330.

Employee Snapshot

Human Resources

Snap your own selfie on campus! Send your photo to [email protected], tell us who you are, where on campus you took the photo, and you may appear in an upcoming issue of employeEnews.

Policy Highlight

Policy #1028 - Emergency School Closing

Policy #1033 - Emergency Text and Voice Messaging

Important: Text messaging is the most effective immediate alert system available to members of the University community. Is your emergency notification information up to date?

Log in to UIS > Select the “Personal Information” tab > Click “Update Your Emergency Notification Information for Instant Messaging System”


Let us know what topics you would like to see covered in a future issue of employeEnews.

Send us your suggestions at [email protected].