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HR Summer 2015 - Employee Newsletter

August 31, 2015

From Mary Harper Hagan

As summer winds down, we begin to look forward to the fall semester and the liveliness and engagement of all our students back on campus. With this issue of EmployeeNews, the Office of Human Resources wants to share with you recent and upcoming news and events, as well as information we think will interest you. Did you know you can impact a new student’s life by becoming a mentor? Have you experienced the convenience of online training with Would you like help developing your personal career plan? Read about these topics and more in this issue. As always, your feedback and ideas are appreciated, so please contact our office with anything you would like to see in an upcoming issue.

Become a Mentor to a New Student this Year

Become a Mentor to a New Student this YearConsider mentoring a new student during the upcoming academic year by participating in SAFE. The Student and Faculty Engagement Program (SAFE) provides mentorship to first-year students with the goal of helping them successfully transition from high school to SJU and develop a sense of belonging. The program was created in 2011 and has grown from a small cohort of 20 faculty in its first year to 63 mentors last year—a group that included faculty, staff, and administrators who were matched to 153 students from across the University. To find out more about how you can mentor a student through this program, visit SAFE or send your contact information to [email protected].

Are you ready to make an internal career move? HR Services can help.

Career mobility is abuzz at St. John’s, and employees are exploring new directions right here at the University by searching for jobs on the internal career portal.  Did you know that most SJU jobs are posted on the portal up to one week before the recruitment department advertises them to an external community?  Get ahead of the competition and make your next career move today: Employee Career Portal.

HR Services can help you to explore internal opportunities and map a career path.  A first step is to know what your career interests are and what areas of the University might be best suited to your skill set. You will be provided with tools and resources such as the Strong Interest Inventory, and guidance on how to develop a career plan. For more information and to get started, contact your HR Services representative at 718-990-2445 or 718-990-1502.

Do you need student workers or interns in your department this fall? Register now to participate in the On-Campus Student Employment Fair.

The Fourth Annual On-Campus Student Employment Fairwill be held this year on Thursday, September 10, from Noon–3 p.m. on the Great Lawn of the Queens campus. Last year’s fair attracted nearly 900 students who applied to 46 departments and seven local businesses. As a direct result of the fair, 180 placements were made. Don't miss this exciting opportunity to recruit students for your federal work-study and regular student-worker positions as well as on-campus academic internships.Reserve your spot by completing the registration form and job description template, and returning them to Mary Cascio in the Office of Human Resources.

Space is limited, so register now if you are actively recruiting to fill positions. If you have any questions, contact Mary Cascio at 718-990-2331, [email protected]; or Joni O’Hagan at 718-990-6376, [email protected].

SJU receives a 2015 NACE award.

St John’s University was recognized by the National Association of Colleges and Employers (NACE) with the 2015 NACE Diversity and Inclusion Excellence Award for our efforts to provide student workers—especially those who are economically-disadvantaged—with development opportunities and career preparation. The SJU Human Resources and Career Services team was honored at the NACE national conference innovation awards ceremony in Anaheim, CA, on June 4, 2015.

Think Lynda is just a girl’s name? Think again!

It is the way that more than 1,160 of your SJU colleagues have acquired additional training without leaving their desks. Find out what you have been missing by logging onto your free account that the Training and Development department has set up just for you. To log on, simply click on and enter your username (your full St. John’s email address) and password. If you have forgotten your password, follow the directions on the login page to get a new one.

Through, you can become trained on such topics as Microsoft Excel, Prezi, and Blackboard, and receive certificates of completion that count toward the elective requirement for the Training and Development Management and Professional Certificates. Up to three fully completed and work-related training courses will be applied to the certificate elective requirement.  

Over 3,000 training programs are waiting for you to logon. What are you waiting for?

New GA/Doctoral Fellow Selection and Appointment Process is a huge success!

Since its launch in April for the summer sessions, the new automated Graduate Assistant/Doctoral Fellow Selection and Appointment process has been a welcome improvement and a huge success. Students are reporting satisfaction with the new process and the ability to review information from a remote location. With applications for the fall academic year currently in progress, 411 agreements (82 percent) have been approved and confirmed, preventing unnecessary fees from being charged to student accounts. “We normally process 500 GA agreements at the start of the academic year and the majority are processed in late August,” said David Martinez, director of payroll and HRIS.  This year due to the new process, they are far ahead of previous years.

A team— including members of the Offices of Human Resources, the Provost, Information Technology, and Student Financial Services—was committed to providing graduate students with an automated process that reduced unnecessary paper and eliminated the time consuming process of travel to campus to accept the GA agreement. Based on the number of applications being successfully processed, it has achieved this goal.

To learn more about the process, download the memo.

The HR Policy Manual is now on the web.

This summer, the HR Policy Manual for administrators and staff was migrated to the web, so employees can now access all of the policies without logging into MySJU. Annual updates were distributed to supervisors in July. Visit the Human Resources website to review the Policy Manual as well as the Employee Handbook. These online resources contain the most up-to-date policies.

Upcoming Events

State of the University Address
Wednesday, September 9
Queens campus

Fourth Annual On-Campus Student Employment Fair
Thursday, September 10
Queens campus

EAP Workshop: Advance Directives
Wednesday, September 16
Queens campus

Academic Lecture Series
Monday, September 21
Queens campus

To register for an event above and to view all other HR employee training opportunities, please visit UIS> Employee > Employee Workshops > HR Employee Training. 

Access your Personal training profile anytime via UIS > Employee > Employee Workshops > HR Employee Training > “Training Profile.”

For registration assistance, please contact [email protected] or call 718-990-2330.

Policy Highlight

The Policy Manual is now available on the web! Search policies by using the Table of Contents, Recent Updates, or Alphabetical Listing.

Employee Snapshot

Employee Spotlight Patrice Scott and Yinyu Lin, students in the SYEP, hard at work in one of our offices.

SJU Supports the New York City Summer Youth Employment Program (SYEP)
Coordinated by Yvette Morgan, Ph.D., co-project director of Gear-Up, SJU has been participating in the New York City Department of Youth and Community Development’s Summer Youth Employment Program for over 14 years. The program provides New York City youth with paid, hands-on summer employment in entry level jobs. This year, the University hosted close to 25 youths. If your office would like to host a summer youth next year, please contact [email protected] for more information.


Send us a photo to be featured in the Employee Snapshot or your ideas for a story you’d like to see covered in our upcoming fall issue. Email us at [email protected].