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HR Spring 2015 - Employee Newsletter

June 2, 2015

Opening Doors and Walking Through: A Journey at St. John's

This issue we want to tell you the story of Frank Peluso, a graduate assistant in the student-athlete center for academic support. He has studied and served communities abroad with our Discover the World program and most recently participated as a member of the SHinE selection committee to review nominations for the new student worker award program. Read more »

From Mary Harper Hagan

This spring issue of EmployeeNews is filled with stories, events, and information of interest to our employees. The lead story features an SJU graduate assistant and former student worker who has made great strides at St. John’s. Read, too, about the recent SHinE award, important reminders from HR Services, the new GA and doctoral fellow onboarding process, and much more. Also in this issue, view upcoming employee training opportunities, review policy highlights, and check out our employee snapshot.

On behalf of the Human Resources department, enjoy the rest of your spring and please let us know how we can continue to assist you.

You asked for it and we delivered – Presenting, your online learning library

By now you have heard of the University’s new partnership with, an online training library to supplement the University’s current menu of management, and professional development programs. offers on-the-go learning to administrators and staff, with over 3,300 video courses, accessible from your computer, tablet, or mobile device.

Since introducing on May 5, 725 SJU employees have opened accounts and completed 171 training hours. Employees have already viewed 2,740 videos and earned 55 certificates! What are you waiting for?  Get started today!

Internal Job Moves accounted for 35% of Positions Filled During the Past Fiscal Year

With increased emphasis on employee career mobility, employees are exploring new directions through the internal career portal and finding success as internal applicants. In the past fiscal year, 35% of positions filled went to current SJU employees through a transfer or promotion. FY2015 experienced a 124% increase in applications received through the internal portal over the previous year. Have you noticed your peers moving into new positions at SJU? Take a look for yourself at the employee career portal.

Get Involved—Volunteer!

Get Involved-VolunteerVolunteering and getting involved in SJU clubs is also a way to find your passion at SJU. In this picture, faculty member Paula Lazrus, Ph.D., leads a group of SJU Earth Club students in the People’s Climate March in NYC last year.

For other ways to get involved with students, visit our Employee-Student Engagement page

Faculty Find Title IX Training Informative and Valuable

The Employee Relations department with the Office of Student Affairs recently wrapped up a series of continuing education programs on Title IX for 220 faculty members.  Title IX of the Educational Amendments of 1972 is a federal law focused on eliminating gender-based discrimination in all educational programs that receive federal funds.

“I am pleased SJU is taking this seriously” commented one participant. Another said it was “a very informative session.”

The training addresses such crucial topics as prohibited discrimination, sexual harassment and sexual violence, as well as the effects of such acts on victims and all members of the University community. Also covered are appropriate ways to respond, policies and procedures for addressing complaints, and the responsibility employees have to report any incident of which they become aware.  Ninety-two percent (92%) of program participants who completed evaluations rated the training very good or excellent.

Title IX training is required for all SJU faculty, staff and administrators.   Register for the upcoming session on June 17.

New SJU Ethics Reporting Hotline

The University recently announced the launch of a third-party ethics hotline called EthicsPoint. This external toll-free calling and online reporting system allows employees to confidentially and anonymously report policy violations and other misconduct. Ethics Hotline links are on the SJU website and on MySJU. To make a report, call the SJU EthicsPoint toll-free number at 1-844-282-3525 or go online.

Refer to #1032 Whistleblower Policy, for more information.

SHinE Awards Luncheon Recognizes Outstanding Student Workers

Fifty invited guests—including student-worker honorees, their supervisors and managers—attended an awards luncheon and ceremony hosted by the Office of Human Resources on April 14 to mark the culmination of an intensive nomination and selection process for the University’s new program to recognize excellence in student employment.
Read more »

New and Improved – the Graduate Assistant/Doctoral Fellow Selection and Appointment Process

The selection and appointment process for GA’s and doctoral fellows has been automated and streamlined. The new, improved process integrates the request for an assistantship/fellowship into the application to graduate school and automates contracts and applications. A fair and consistent process gives students the ability to view and sign their contracts online and significantly reduces the use of paper while improving the tracking capability.

Students already holding a nonacademic assistantship will be grandfathered into the process, but hiring managers are required to submit the completed Request for a Non-Academic Graduate Assistant. The new process will take effect Fall 2015, but will also be applicable to Summer 2015 assistantships.

Did you miss the Athletics Department Showcase on May 6?

Each program in the Department Showcase Series features a different department on campus, and highlights its programs and services, accomplishments and goals. By participating in these showcases, employees gain an improved sense of the connections that exist among St. John’s departments, colleges and student services. You can also earn credit towards your professional development certificate!

View the slideshows for all past department showcases.

If there is a department that you would like to see featured, you may contact HR Services. Upcoming showcases will be listed on the Training and Development calendar.

Disabilities in the Workplace

Employees or applicants may request accommodations for a disability. All requests must be referred to HR Services. HR Services will explain the process and determine if the impairment meets the definition of a disability according to the Americans with Disabilities Act (ADA). Supervisors are not authorized to make decisions regarding ADA requests. 

For more information about disabilities in the workplace, refer to Policy #103 in the HR policy manual Disabilities in the Workplace or contact Human Resources at ext. 1502 or ext. 2445.

Upcoming Events

HR Training and Development Certificate Graduation
June 8

Career Mobility Information Session
June 15

Managing Your Money
Coming this summer

Policy Highlights

Ethics Point Hotline

Policy #1019 - Travel and Business Expense Reimbursement

Travel Resources

Business Expense Policies and Procedures Manual

Upcoming Training

Download a calendar of upcoming summer Training and Development Opportunities.

To register for an event above and to view all other HR employee training opportunities, please visit UIS > Employee > Employee Workshops > HR Employee Training

Access your Personal training profile anytime via:
UIS > Employee > Employee Workshops > HR Employee Training > “Training Profile”

For registration assistance, please contact [email protected] or calll 718-990-2330.

Employee Snapshot

Employee SpotlightMullin Is Back!
Julie Jurkovic
Executive Secretary V
In the Athletics Department

Snap your own selfie on campus! Send your photo to [email protected], tell us who you are, where on campus you took the photo, and you may appear in an upcoming issue of EmployeeNews.


Let us know what topics you would like to see covered in a future issue of employeEnews.

Send us your suggestions at [email protected].