Male student holding is hands up as he walks across commencement stage

Queens Undergraduate

Congratulations Graduates!

Commencement is a wonderful and exciting time for all of our graduates and for the University. Graduates planning to attend and participate in Commencement in May need to register and order academic attire.

Please take some time to review all of the information below. It gives you all of the necessary information you need to enjoy your Commencement. 

The Queens Undergraduate Commencement Exercises will take place on Sunday, May 19, 2019, at 10 a.m. on the Great Lawn of the Queens campus, rain or shine. Undergraduate students who attend our Manhattan and Hauppauge campuses will also participate in this ceremony. 

Please take some time to review the information book and the following web pages.

Information Book

Download (PDF) the 2019 Queens Undergraduate Commencement Exercises Student Information Book. 

Details

Between February 11 - March 4

  • Visit your dean’s office to confirm your eligibility to participate in Commencement 2019
  • Download (PDF) the 2019 Queens Undergraduate Commencement Exercises Student Information Book and read through this Website.
  • Visit the University Information System (UIS) to:
    ~ Review your transcript for accuracy of grade changes, transfer credits, etc.
    ~ Check your account for holds (parking tickets, library fines, etc.) and clear all holds with the Bursar’s Office
    ~ Update your home address and contact information 
  • Like us on Facebook @StJohnsNow to receive important graduation information
  • Follow us on Twitter @StJohnsU to receive important graduation notices

March 4

  • Online registration and academic attire ordering opens for Commencement 2019
    ~ Go to University Information System (UIS) to register for Commencement and order your academic attire

March 7

April 15

  • Last day to order graduation announcements if you want them in time for Commencement. Click here to order. (Note: Announcements can be ordered up to July 3, 2019)

April 29

  • Last day to register and order academic attire for Commencement 2019
    ~ Go to University Information System (UIS) to register for Commencement and order your academic attire 

May 

  • Pick up your Baccalaureate Mass tickets. Purchase your Family Graduate Dinner tickets

May 6, 7, and 8   

  • Pick up academic attire and Commencement tickets on your scheduled Academic Attire Distribution day
  • Pick up Baccalaureate Mass tickets from the Office of Campus Ministry on your scheduled Academic Attire Distribution day
  • Pre-order Commencement Exercises portraits and diploma photos from Grad Images® Click here

(ALL students MUST pick up their attire and tickets during Academic Attire Distribution.)

May 8

May 19

  • Queens Undergraduate Commencement Exercises

May 20

July 8

  • Pick up your diploma (except for physician assistant majors) and Commemorative Commencement book from your dean’s office. Be sure to call your dean's office beforehand as diploma availability is dependent upon the date the diploma was ordered. 

August 5

  • Pick up your physician assistant diplomas and Commemorative Commencement book from your dean’s office. Be sure to call your dean's office beforehand as diploma availability is dependent upon the date the diploma was ordered. 

Will graduate names be called?

  • As an institution we understand the importance of calling the names of each of our graduates and inviting each of the graduates to greet his or her dean on stage to offer congratulations on behalf of the University.  The names of our graduates will be read and graduates will be invited to greet his or her dean on stage unless severe weather necessitates we amend the ceremony.

What happens in the event of inclement weather?

  • The Queens Undergraduate Commencement Exercises will be held on the Great Lawn rain or shine. Please click Inclement Weather Plan for complete details.

Are there special arrangements for wheelchair-bound and/or hearing-impaired family and guests?

Will the Queens Undergraduate Commencement Exercises be simulcast if guests are unable to sit outside?

  • Yes, please ask any Public Safety officer or University Host in a red St. John's shirt to direct you to the simulcast location.  Seating is limited and requires a ticket to enter.  Please plan accordingly.  

When do graduates receive their diplomas?

What time should guests arrive for seating?

  • All guests should arrive and be seated no later than 8:45 a.m

Where will graduates be seated?

  • Download the seating plan. Students will be seated according to their school/college.

How long is the Queens Undergraduate Commencement Exercises?

  • Great care has been taken to be sure that the ceremony is completed as quickly and smoothly as possible. We anticipate the ceremony will run approximately 2 1/2 hours. Graduates and guests are asked to please show respect to all graduates and stay until the student recession has ended.

Are restrooms readily available at the ceremony?

  • Restroom trailers will be available on the Great Lawn.
  • All University buildings are equipped with public restrooms, which will be available throughout the weekend.
  • Please locate a Public Safety Officer or University Host for assistance.

What do graduates do when they arrive on campus?

  • Graduating students should go directly to their assigned assembly and line up locations no later than 8 a.m. Click here for assembly locations and instructions for Commencement day. 

What should graduates wear?

  • All graduating students need to order and wear academic attire at the Commencement Exercises. Click here to order. Under the academic attire, it is suggested that graduates wear comfortable clothing and footwear.

Do guests need tickets for the ceremony?

  • Yes, all guests will require a ticket to enter the ceremony and simulcast locations. Click here for ticket information.

Will parking be available?

What if a graduate is NOT attending the Queens Undergraduate Commencement Exercises?

  • Students who are not attending the Commencement Exercises should contact their school or college dean's office. Please note that you must still order your diploma online.

How can graduates arrange for senior portraits and yearbook photos to be taken?

  • Schedule your appointment at www.ouryear.com, entering school code 87128 or by calling 1-800-OUR-YEAR during normal business hours.
  • For more information regarding Senior Portraits and the Yearbook, please contact Office of Student Affairs at (718) 990-6040

How do graduates order keepsake items?

  • Full details on Commencement keepsake items are available here.

*The above information only pertains to the Queens Undergraduate Commencement Exercises on Sunday, May 19, 2019.

The Commencement Exercises will be held on the Great Lawn, rain or shine.

If it is raining or rain is in the forecast for Commencement day, graduates and guests should come prepared with the appropriate rain gear. Graduates and guests will receive a poncho if it is raining; guests are advised to also bring raincoats and something to cover the seat of the lawn chair. Graduates should note that umbrellas will not be permitted on stage.

If the ceremony is underway and severe weather conditions exist, the ceremony may be abbreviated and the calling of student names and the greeting of deans on stage may be omitted from the program. If the ceremony is abbreviated, graduates and guests should follow instructions as announced. It is advised that graduates prearrange a meeting place with family and guests in case the ceremony is abbreviated.

If the ceremony cannot be held on the Great Lawn due to extreme or dangerous weather, the ceremony may be cancelled or postponed. No indoor facility on campus can accommodate the graduating class and thousands of guests. Every reasonable effort will be made to hold the ceremony as planned.

For the most up to date information regarding changes to the Commencement Exercises, please visit www.stjohns.edu. Graduates will receive a text message on the University’s text messaging system if there is a change in the ceremony.  If you haven’t already done so, please sign up for the text messaging service via the University Information System.

  • Guests are permitted to park on campus; however due to the large number of guests attending there will be a shortage of parking on campus. Please plan accordingly. 
  • Graduates and guests are advised to carpool.
  • Guests can park on our neighborhood streets. Please be sure to follow all NYC parking regulations where applicable.

Graduates must register and order academic attire in order to attend and participate in the Queens Undergraduate Commencement Exercises.  Students who have been deemed eligible by their respective dean's office may register to attend the Commencement Exercises.  To confirm your eligibility status, contact your dean's office immediately.

  • Online registration and academic attire ordering starts on Monday, March 4, 2019 and ends on Monday, April 29, 2019.
  • You may log back in to the form until Monday, April 29 to revise your registration and attire order. Please reprint a new confirmation e-mail.
  • If you believe you are eligible to register but cannot register via UIS, please see your dean immediately.

If you require special assistance of any kind on graduation day, please notify your dean's office immediately.  

Instructions for Commencement Registration and Attire Orders:

  1. Log onto University Information System (UIS).
  2. Click on the Student tab.
  3. Click on the Graduation tab.
  4. Click on Commencement Registration Menu.
  5. Your name and degree information will pre-populate if you are eligible to register and order attire.  If you receive a message that says you are not eligible, you must see your dean to confirm eligibility.
  6. Fill out the form in its entirety with all of the necessary information regarding your attendance and your attire.
  7. To complete your Commencement registration and order your attire, you must complete the “What’s Next” survey.  
  8. Print the confirmation e-mail for your records and bring a copy with you to Academic Attire Distribution.

Academic Attire Ordering

All graduates must register and order academic attire at the same time through the University Information System (UIS). Wearing academic attire (cap, gown, and hood) is both a tradition and a requirement to participate in the Commencement Exercises.  The graduate's academic attire will serve to admit the graduate to the assembly location.

There is no charge for academic attire and students may keep their attire as a souvenir gift from St. John's University. For apparel under your attire, dress with an eye to comfort and the weather. Sunglasses and sunscreen could also prove useful. It is strongly recommended that you not bring personal belongings to the ceremony.

Distribution of Academic Attire

St. John’s College of Liberal Arts and Sciences
Monday, May 6, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Peter J. Tobin College of Business and 
College of Pharmacy and Health Sciences
Tuesday, May 7, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

College of Professional Studies and 
The School of Education
Wednesday, May 8, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

Attire

  • All students must pick up their attire during the scheduled distribution days listed above.  No attire or tickets will be distributed between Thursday, May 9 and Friday, May 17.
  • Graduates must bring their StormCard in order to check in and pick up attire and tickets.
  • Graduates will check in with their dean's office and readers in order to confirm participation and the pronunciation of names.
  • If you have not registered online, you must see your dean to confirm eligibility and to complete a Late Registration Form. Graduates will not be able to pick up attire and tickets if they haven’t registered or received prior approval from their academic dean's office.
  • Before leaving attire distribution, graduates are strongly advised to try on their cap, gown and hood. 
  • A Grad Images® photographer will be present at Academic Attire Distribution to take a formal photograph in your attire, please come prepared!

Diplomas

  • Graduates must submit an online diploma application in order to receive their diploma.
  • The last day to order a diploma is Wednesday, May 8.

Instructions for the Online Application for Diploma:

  1. Log onto University Information System (UIS).
  2. Click on the Student Tab.
  3. Click on the Graduation Tab.
  4. Click on the Application for Diploma menu.

Pick Up Dates
Diplomas will be available for pick up at the dean's office starting on the following date (depending on date student applied):

  • Monday, July 8, 2019 (All EXCEPT physician assistant)
  • Monday, August 5, 2019 (physician assistant)

* Diplomas are ordered throughout the Spring term, if a student applied late for their diploma it will not be available to pick up at the beginning of diploma distribution in the dean’s office.  Be sure to call your dean’s office beforehand to confirm your diploma is available.  Please contact the Registrar’s Office for more information regarding the order process.  

All guests are required to present a ticket for entry to the Queens Undergraduate Commencement Exercises on the Great Lawn or a simulcast location.  Children under the age of two do not require a ticket; however they must be seated on an adult's lap.  Seating for guests is on a first-come, first-serve basis.  Seats cannot be saved by any means other than someone sitting in the seat.  As the ceremony is heavily attended, we recommend that family and guests arrive early and are seated on the lawn at least 1 hour prior to the start of the procession, or by 8:45 a.m. the latest.

If a ticket is lost or stolen, a report should be made with the Office of Public Safety.  All tickets reported lost or stolen will be voided and guests will not be permitted to enter the ceremony with a voided ticket. Lost or stolen tickets will not be replaced. 

Important Notice
The selling or buying of Commencement tickets is strictly prohibited.  Please be cautious of offers to sell or buy Commencement tickets.  Tickets hold no official resale value and may be an unauthorized copy, therefore deemed unusable and denied on Commencement day.  Tickets are solely for the purpose of allowing the relatives and friends of graduating students to attend the Queens Undergraduate Commencement Exercises.

Any students involved in the selling or buying of Commencement tickets will face disciplinary actions and may be prohibited from participating in Commencement activities.

Distribution of Tickets - During Academic Attire Distribution

St. John’s College of Liberal Arts and Sciences
Monday, May 6, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Peter J. Tobin College of Business and
College of Pharmacy and Health Sciences

Tuesday, May 7, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

College of Professional Studies and
The School of Education

Wednesday, May 8, 2019
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

Tickets

  • Each graduate participating in the Queens Undergraduate Commencement Exercises will receive five (5) tickets at Attire Distribution and will need to swipe the StormCard or sign for the receipt of their tickets.  
  • Tickets are only available for pick up during Academic Attire Distribution.  Tickets will not be distributed at any other time. 
  • Remember to collect tickets for the Baccalaureate Mass, if needed.

Third Party Pick Up

If you are unable to make it to Academic Attire Distribution, you may designate a third party to pick up your attire and tickets. Each school/college has different requirements.  Please see below for your school/college’s policy.

St. John’s College of Liberal Arts and Sciences
Please bring the graduates’ registration confirmation e-mail, graduates’ StormCard, and designated student’s StormCard, if another student is picking up.

The School of Education
Please bring the graduate's registration confirmation e-mail and graduate's StormCard.

The Peter J. Tobin College of Business
Please bring the graduate's registration confirmation e-mail, graduate's StormCard, and documentation granting permission for XXX to pick up.

College of Pharmacy and Health Sciences
Please bring the graduate's registration confirmation e-mail, graduate's StormCard (or photocopy of storm card), and documentation granting permission for XXX to pick up.

College of Professional Studies
Please bring the graduate's registration confirmation e-mail, graduate's StormCard, and documentation granting permission for XXX to pick up.

Open to All Graduating Students
Saturday, May 18, 2019
4 p.m. (Doors open at 3 p.m.)
St. Thomas More Church

The Baccalaureate Mass is an opportunity for the University Community to gather with you and your families to give thanks for all of the gifts and blessings you have received from God. It is also our chance to pray for you and to ask God’s blessing upon you as you move into the next phase of your life.

Mass Tickets and Seating

  • Mass tickets can be picked up beginning in May in the Office of Campus Ministry, Marillac Hall, Room 239 during regular business hours OR during Academic Attire Distribution.   
  • Admission is by ticket only. 
  • Seating is on a first-come, first-serve basis and will be based on the order of arrival.
  • Seats may not be saved.
  • Graduates are asked to wear their academic attire to Mass. The hood may be worn but we ask that graduates not wear their cap to Mass.
  • Graduates should sit with their families during Mass.

For more information regarding Mass tickets, please contact the Office of Campus Ministry at 718-990-6255.

Participate in Mass
If you would like to participate in the Mass in a ministerial role, such as a lector, extraordinary minister of communion, candle bearer or gift bearer, or if a graduate or member of a graduate’s family is a Catholic Priest and would like to concelebrate the Mass, please contact Dennis Gallagher at 718-990-2125 or [email protected].

For Undergraduate Students Only
Saturday, May 18, 2019
5:30 p.m. (Doors open at 5 p.m.)   
Carnesecca Arena
Hosted by Student Government, Inc.

As your time at St. John’s comes to an end, it is only fitting that you take a moment to celebrate your accomplishments with those who have helped make them possible. The Family Graduate Dinner will honor the graduating Class of 2019, along with their families who have shown endless support throughout the years.

Reply By

  • An online reply link will be e-mailed to students' St. John's accounts.  Students must complete the online form and purchase tickets to attend the event.

Admission and Tickets 

  • Due to limited space, graduates may bring up to four (4) family members (the graduate plus 4).
  • Graduates must bring their StormCard and dinner tickets in order to attend.
  • The dress code for this event is business attire.

For more information regarding pricing or how to purchase tickets, please contact Jenn Grauso at [email protected] or 718-990-1325 or Natalie Storelli at stor[email protected] or 718-990-2103.

For more information regarding honor cords and how to receive them, please contact your honor society's administrator or dean’s office.

Do you have family or guests coming from outside of the United States that need travel documentation? If yes, please visit the Registrar’s Office to complete a request form.

For more information regarding the Yearbook and Senior Portraits, please contact the Office of Student Affairs at 718-990-6040.

Queens Campus