Male student holding is hands up as he walks across commencement stage

Queens Undergraduate

Congratulations Graduates!

Commencement is a wonderful and exciting time for all of our graduates and for the University. Graduates planning to attend and participate in Commencement in May need to register and purchase academic attire.

Please take some time to review all of the information below. It gives you all of the necessary information you need to enjoy your Commencement. 

The Queens Undergraduate Commencement Exercises will take place on Sunday, May 17, 2020, at 10 a.m. on the Great Lawn of the Queens campus, rain or shine. Undergraduate students who attend our Manhattan and Hauppauge campuses will also participate in this ceremony. 

Please take some time to review the student information book and the following web pages.

Information Book

Download (PDF) the Queens Undergraduate Commencement Exercises 2020 Student Information Book.

Details

Between February 14 - March 9

  • Visit your dean’s office to confirm your eligibility to participate in Commencement 2020
  • Download (PDF) the Queens Undergraduate Commencement Exercises 2020 Student Information Book and read through this Website.
  • Visit the University Information System (UIS) to:
    ~ Review your transcript for accuracy of grade changes, transfer credits, etc.
    ~ Check your account for holds (parking tickets, library fines, etc.) and clear all  holds with the Bursar’s Office
    ~ Update your home address and contact information 
  • Like us on Facebook @StJohnsNow to receive important graduation information
  • Follow us on Twitter @StJohnsU to receive important graduation notices

March 9

  • Online registration and academic attire purchasing opens for Commencement 
    ~ Go to University Information System (UIS) to register for Commencement Exercises and for instructions on how to purchase your academic attire

April 3

  • Last day to pre-purchase academic attire for Commencement 2020

April 14

  • Last day to order graduation announcements if you want them in time for Commencement. Click here to order. (Note: Announcements can be ordered up to July 2, 2020)

April 27

May 

  • Purchase tickets for the Family Graduate Dinner
  • Pick-up Baccalaureate Mass tickets from the Campus Ministry Office or at Academic Attire Distribution

May 4, 5, and 6   

  • Pick-up / purchase academic attire and pick-up Commencement tickets on your scheduled Academic Attire Distribution day. ALL students must pick-up / purchase their attire during Academic Attire Distribution.
  • Pre-order Commencement Exercises portraits and diploma photos from Grad Images® Click here

May 8

May 17

  • Queens Undergraduate Commencement Exercises

May 21

July 20

  • Diplomas (except for physician assistant majors) and Commemorative Commencement Program books will be available for pick-up at your dean’s office. Be sure to call your dean's office beforehand as diploma availability is dependent upon the date the diploma was ordered. 

August 10

  • Physician Assistant Diplomas and Commemorative Commencement Program books will be available for pick-up at your dean's office. Be sure to call your dean's office beforehand as diploma availability is dependent upon the date the diploma was ordered. 

Graduates must register and purchase academic attire in order to attend and participate in the Queens Undergraduate Commencement Exercises. Students who have been deemed eligible to participate by their respective dean's office may register to attend the Commencement Exercises.  To confirm your eligibility status, contact your dean's office immediately.

  • Online registration and academic attire ordering starts on Monday, March 9 and ends on Monday, April 27.
  • You may log back in to the form until Monday, April 27 to revise your registration and attire order. Please reprint the new confirmation e-mail.
  • If you believe you are eligible to register but cannot register via UIS, please see your dean's office immediately.

If you require special assistance of any kind on graduation day, please notify your dean's office immediately.  

Instructions for Commencement Registration and Attire Purchase:

  1. Log onto University Information System (UIS).
  2. Click on the Student tab.
  3. Click on the Graduation tab.
  4. Click on Commencement Registration Menu.
  5. Your name and degree information will pre-populate if you are eligible to register. If you receive a message that says you are not eligible, you must see your dean to confirm eligibility.
  6. Fill out the form in its entirety with all of the necessary information regarding your attendance.
  7. You will receive a confirmation e-mail with information on how to purchase your academic attire.
  8. To complete your Commencement registration, you must complete the “What’s Next” survey.  
  9. Print the confirmation e-mail for your records and bring a copy with you to Academic Attire Distribution.

Purchase of Academic Attire

All graduates must register through the University Information System (UIS) and purchase academic attire. Wearing academic attire (cap, gown, and hood) is both a tradition and a requirement to participate in the Commencement Exercises. The graduate's academic attire will serve to admit the graduate to the assembly location.

If you pre-purchase attire online, please print and bring the Herff Jones confirmation e-mail with you to Academic Attire Distribution.

Cost for Academic Attire
(cost includes student's Cap with black tassel, Gown, and Hood)
 Pre-Purchase Online by Friday, April 3, 2020Price as of Saturday, April 4, 2020
Associate Degree$37.75$48.00
Bachelor Degree$39.75$50.00
Master Degree$43.35$54.00
Doctorate Degree$63.80$74.00

If you have questions or concerns about regalia affordability, or if the cost of the regalia may prevent you from participating in the Commencement ceremony, please contact the Office of University Events at [email protected] All inquiries will be kept confidential.

For apparel under your attire, dress with an eye to comfort and the weather. Sunglasses and sunscreen could also prove useful. It is strongly recommended that you not bring personal belongings to the ceremony.

Instructions to Purchase Attire Online (Deadline Friday, April 3, 2020):

  1. Log onto Herff Jones website.
  2. Click on the Purchase a Cap and Gown.
  3. Select Queens Commencement Ceremony (Undergraduate).
  4. Choose your degree type (i.e. Associate, Bachelor); then click Continue.
  5. Click on Cap & Gown link on the top of the page.
  6. Click on Graduation Regalia.
  7. Complete the Package Details section, with your name, area of study, height and weight; then click Add to Cart.
  8. Add additional items to your cart (optional).  
  9. Proceed to checkout and complete your credit card billing information and your X number, then click Continue.
  10. Print the confirmation page and bring with you to Academic Attire Distribution (see dates and times below) to pick-up your attire.   

Distribution of Academic Attire

St. John's College of Liberal Arts and Sciences
Monday, May 4, 2020
12 p.m. - 8 p.m. ~ Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Peter J. Tobin College of Business and
College of Pharmacy and Health Sciences
 
Tuesday, May 5, 2020
12 p.m. - 8 p.m. ~ Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Lesley H. and William L. Collins College of Professional Studies and 
The School of Education

Wednesday, May 6, 2020
12 p.m. - 8 p.m. ~ Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

Notes:

  • All students must pick-up / purchase their attire during their scheduled distribution day listed above. Attire WILL NOT be distributed between Thursday, May 7 and Friday, May 15.
  • Graduates must bring their StormCard in order to check in and pick-up attire.
  • If you did not pre-purchase attire, you will need to bring cash, credit card or a money order made payable to Herff Jones to purchase attire.
  • Graduates will check in with their dean's office and readers in order to confirm their participation and the pronunciation of their names.
  • Before leaving attire distribution, graduates are strongly advised to try on their cap, gown and hood. Reference this chart to ensure you have the correct hood.
  • A Grad Images® photographer will be present at Academic Attire Distribution to take a formal photograph in your attire, please come prepared!

Diplomas

  • Graduates must submit an online diploma application in order to receive their diploma.
  • The last day to order a diploma is Friday, May 8.

Instructions for the Online Application for Diploma:

  1. Log onto University Information System (UIS).
  2. Click on the Student tab.
  3. Click on the Graduation tab.
  4. Click on the Application for Diploma menu.

Pick-Up Dates
Your diploma will be available for pick-up at your dean's office starting on the following date (dependent upon the date the diploma was ordered):

  • Monday, July 20, 2020 (All EXCEPT physician assistant)
  • Monday, August 10, 2020 (physician assistant)

Diplomas are ordered throughout the spring term, if a student applied late for their diploma it will not be available to pick-up at the beginning of diploma distribution in the dean’s office.  Be sure to call your dean’s office beforehand to confirm your diploma is available.  Please contact the Registrar’s Office for more information regarding the ordering process.  

All guests are required to present a ticket for entry to the Queens Undergraduate Commencement Exercises on the Great Lawn or simulcast location. Children under the age of two do not require a ticket; however they must be seated on an adult's lap. Seating for guests is on a first-come, first-serve basis. Seats cannot be saved by any means other than someone sitting in the seat. As the ceremony is heavily attended, we recommend that family and guests arrive early and are seated on the lawn at least 1 hour prior to the start of the procession, or by 8:45 a.m. the latest.

If a ticket is lost or stolen, a report should be made with the Office of Public Safety.  All tickets reported lost or stolen will be voided and guests will not be permitted to enter the ceremony with a voided ticket. Lost or stolen tickets will not be replaced. 

Important Notice
The selling or buying of Commencement tickets is strictly prohibited.  Please be cautious of offers to sell or buy Commencement tickets.  Tickets hold no official resale value and may be an unauthorized copy, therefore deemed unusable and denied on Commencement day.  Tickets are solely for the purpose of allowing the relatives and friends of graduating students to attend the Queens Undergraduate Commencement Exercises.

Any students involved in the selling or buying of Commencement tickets will face disciplinary actions and may be prohibited from participating in Commencement activities.

Distribution of Tickets - During Academic Attire Distribution

St. John’s College of Liberal Arts and Sciences
Monday, May 4, 2020
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Peter J. Tobin College of Business and
College of Pharmacy and Health Sciences

Tuesday, May 5, 2020
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

The Lesley H. and William L. Collins College of Professional Studies and
The School of Education

Wednesday, May 6, 2020
12 p.m. – 8 p.m. in Marillac Terrace (Cafeteria)
Distribution will be closed between 6 - 6:30 p.m.

Tickets

  • Each graduate participating in the Queens Undergraduate Commencement Exercises will receive five (5) tickets at Attire Distribution and will need to swipe their StormCard or sign for the receipt of their tickets.  
  • Tickets are only available for pick up during Academic Attire Distribution.  Tickets will not be distributed at any other time. 

Third Party Pick Up

If you are unable to make it to Academic Attire Distribution, you may designate a third party to pick-up / purchase your attire and to pick up your tickets. An online form will be made available on the Commencement website on Monday, March 9, 2020.

For more information regarding honor cords and how to receive them, please contact your honor society's administrator or dean’s office.

Do you have family or guests coming from outside of the United States that need travel documentation? If yes, please visit the Registrar’s Office to complete a request form.

Graduates can order their yearbook from Jostens, please click here.

Parents and friends who wish to build an ad to celebrate your graduate's achievements, please click here.

Open to All Graduating Students

Saturday, May 16, 2020
4 p.m. (Doors open at 3 p.m.)
St. Thomas More Church

The Baccalaureate Mass is an opportunity for the University Community to gather with you and your families to give thanks for all of the gifts and blessings you have received from God. It is also our chance to pray for you and to ask God’s blessing upon you as you move into the next phase of your life.

Mass Tickets and Seating

  • Mass tickets can be picked up beginning in May in the Office of Campus Ministry, Marillac Hall, Room 239 during regular business hours OR during Academic Attire Distribution.   
  • Admission is by ticket only. 
  • Seating is on a first-come, first-serve basis and will be based on the order of arrival.
  • Seats may not be saved.
  • Graduates are asked to wear their academic attire to Mass. The hood may be worn but we ask that graduates not wear their cap to Mass.
  • Graduates should sit with their families during Mass.

For more information regarding Mass tickets, please contact the Office of Campus Ministry at 718-990-6255.

Participate in Mass
If you would like to participate in the Mass in a ministerial role, such as a lector, extraordinary minister of communion, candle bearer or gift bearer, or if a graduate or member of a graduate’s family is a Catholic Priest and would like to concelebrate the Mass, please contact Dennis Gallagher at 718-990-2125 or e-mail [email protected].

For Undergraduate Students Only
Saturday, May 16, 2020
5:30 p.m. (Doors open at 5 p.m.)   
Carnesecca Arena
Hosted by Student Government, Inc.

As your time at St. John’s comes to an end, it is only fitting that you take a moment to celebrate your accomplishments with those who have helped make them possible. The Family Graduate Dinner will honor the graduating Class of 2020, along with their families who have shown endless support throughout the years.

Reply by Wednesday, May 6, 2020

  • Students must complete the online form and purchase tickets to attend the event.
  • The online form will be made available on the Commencement website in March.

Admission and Tickets 

  • Due to limited space, graduates may bring up to four (4) family members (the graduate plus 4).
  • Graduates must bring their StormCard and dinner tickets in order to attend.
  • The dress code for this event is business attire.

For more information regarding pricing or how to purchase tickets, please contact Jenn Grauso at [email protected] or 718-990-1325 or Natalie Storelli at [email protected] or 718-990-2103.

Graduate Responsibilities on Commencement Day

  • Arrive at your assembly location no later than 8 a.m.
  • Wear your academic attire (gown, hood, and cap) to the Commencement Exercises. Your tassel should be on the right side.
  • Wear comfortable footwear and clothing, bring sunscreen and sunglasses.
  • It is strongly recommended not to bring personal belongings.
  • Umbrellas will not be permitted on stage.
  • Graduates will be provided water and, if needed, a rain poncho.
  • Follow the line-up, processional and recessional instructions of your academic deans, marshals and event staff.
  • Once directed to your row in the graduate seating area, remain standing until the end of the Invocation.
  • Follow the instructions for the calling of your name as you are asked to walk across the stage.

If you need assistance during Commencement, please locate your dean, event staff or a Public Safety Officer.

Assembly and Line-Up Locations

  • There is no rehearsal for the Commencement Exercises.
  • Each school/college has a designated assembly and line-up location.
  • The academic deans will be in the assembly area to line-up graduates in strict alphabetical order for the calling of names and walking across stage.

By 8 a.m. All graduates should assemble as follows: 

St. John's College of Liberal Arts and Sciences ~ Marillac Hall, 2nd Floor

The School of Education ~ St. Albert Hall, 1st Floor

The Peter J. Tobin College of Business ~ D'Angelo Center, 2nd Floor

College of Pharmacy and Health Sciences ~ D'Angelo Center, 1st Floor

The Lesley H. and William L. Collins College of Professional Studies ~ Marillac Hall, 3rd Floor

**Graduates must check in with their deans during this time in order to participate in the Ceremony.**

Student Procession to the Great Lawn

  • The academic procession will begin on either side of the Great Lawn promptly at 9:15 a.m.
  • Students will enter the seating area through the side aisles of the graduate seating area.
  • The program will officially begin as soon as the graduates and faculty have reached their seats and the members of the Platform Party are at their seats.
  • The schools/colleges will process in the following order, followed by the members of the faculty:
West SideEast Side
The Peter J. Tobin College of BusinessThe Lesley H. and William L. Collins College of Professional Studies
The School of EducationSt. John's College of Liberal Arts and Sciences
College of Pharmacy and Health Sciences 

Seating

Download the seating plan.

Duration of Ceremony

  • Great care has been taken to ensure the exercises are completed as quickly and smoothly as possible. The exercises are expected to last approximately 2 1/2 hours. Graduates and guests are asked to please show respect for all of their fellow classmates and remain until the end of the ceremony and the student recession has ended.

Calling of Names

  • Graduates' names will be scrolled on the large viewing screens. As the graduate's name is announced, their name will appear on the screen and the graduate will begin to walk across the stage to greet their dean.
  • Graduates are expected to return to their seats for the remainder of the ceremony and to process out together with their fellow classmates. 

The Commencement Exercises will be held on the Great Lawn, rain or shine.

If it is raining or rain is in the forecast for Commencement day, graduates and guests should come prepared with the appropriate rain gear. Graduates and guests will receive a poncho if it is raining; guests are advised to also bring raincoats and something to cover the seat of the lawn chair. Graduates should note that umbrellas will not be permitted on stage.

If the ceremony is underway and severe weather conditions exist, the ceremony may be abbreviated and the calling of student names and the greeting of deans on stage may be omitted from the program. If the ceremony is abbreviated, graduates and guests should follow instructions as announced. It is advised that graduates prearrange a meeting place with family and guests in case the ceremony is abbreviated.

If the ceremony cannot be held on the Great Lawn due to extreme or dangerous weather, the ceremony may be cancelled or postponed. No indoor facility on campus can accommodate the graduating class and thousands of guests. Every reasonable effort will be made to hold the ceremony as planned.

For the most up to date information regarding changes to the Commencement Exercises, please visit www.stjohns.edu. Graduates will receive a text message on the University’s text messaging system if there is a change in the ceremony.  If you haven’t already done so, please sign up for the text messaging service via the University Information System.

  • Guests are permitted to park on campus; however due to the large number of guests attending there will be a shortage of parking on campus. Please plan accordingly. 
  • Graduates and guests are advised to carpool.
  • If parking on our neighborhood streets, please be sure to follow local NYC parking regulations where applicable.

The Office of Public Safety will collect and hold any items tat are lost or found during the ceremony. If you need to report or find a lost item, please see a Public Safety Officer.

Queens Campus