Annual Policy Updates

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Annually, the Office of Human Resources issues a notice to all employees of policy updates and changes. Supervisors recently received an email communication detailing these changes.

During the past year, Human Resources worked with the appropriate departments to update several policies. These updates include changes reviewed and approved by the University’s Policy Review Committee, as well as minor revisions made for clarity, accuracy and compliance. In addition, one new policy was introduced in conjunction with a new family leave law: policy #509 New York Paid Family Leave. You will find the link to this new policy in the list below.

Please note, the most up-to-date version of the Human Resources Policy Manual is online.  Policy manuals are not distributed in hard copy.  As policy changes are approved throughout the year, the updated policies are posted online and can be located easily under the Recent Policy Updates tab on the HR policy home page.  You should not wait for the annual notice to find out about policy changes.

If you have questions about any employment-related policy, please speak with your supervisor or contact a member of the HR Services team at (718) 990-1502 or (718) 990-2445.

Recent Policy Updates

Policy Number and TitleStatus
SECTION 100: EMPLOYMENT

#102 Equal Employment Opportunity
 

Revised 03/13/18. Updated the EEO Officer contact information.

#107 Background Checks

Revised 01/30/19. Edited language to comply with the NYC Fair Chance Act.

#113 Employment Eligibility Verification (I-9)

Revised 09/12/18. Update office name from “Employee Relations and Compliance” to “Equal Opportunity and Compliance.”

#120 Administrators/Staff who Teach

Revised 08/09/18. Added exception to single course maximum for Post-Doc Research Fellows. Max of 2 courses with remuneration with approval.

#125 Separation from Employment

Revised 04/12/18 and Clarified 02/06/19. Updated supervisor responsibilities; removed reference to discontinued computer loan program; clarified that vacation carry-over days are not paid out upon termination.

SECTION 300: COMPENSATION

#303 Annual Increase
(merit or across the board)

Revised 11/19/18. Changed the cutoff date for salary adjustments from August 1 to June 1 to coincide with the start of the fiscal year. (Employees whose salaries were adjusted after June 1 are not eligible for an increase in that fiscal year.)

SECTION 500:  LEAVE

#509 New York Paid Family Leave

New 01/01/18 and Revised 02/03/19. Added paid family leave benefits and job protections for covered reasons as per the new NYC law. Expanded the definition of “serious health condition” as per the legal update.

SECTION 600:  BENEFITS

#608-C Vincentian Scholarship Program

Revised 10/09/18. Corrected/updated phone extension for Financial Aid for this program.

SECTION 700: 
EMPLOYEE RELATIONS

#701 Complaint Resolution

Revised 09/12/18. Updated office name from Employee Relations and Compliance to Equal Opportunity and Compliance.

#702 Corrective Action

Revised 09/12/18. Updated office name from Employee Relations and Compliance to Equal Opportunity and Compliance.

#703 Sexual Misconduct Policy and Procedures

Revised 03/13/18. Updated TIX coordinator contact information, and updated Limerick location assistance phone number.

#704 Policy against Bias, Discrimination and Harassment

Revised 10/09/18. Made policy and procedure adjustments as per legal requirements.

SECTION 800: 
WORK ENVIRONMENT

#805 Statement on a Drug-Free Workplace

Revised 09/12/18. Updated office name from Employee Relations and Compliance to Equal Opportunity and Compliance.

SECTION 1000:  OPERATING / ADMINISTRATIVE POLICIES

#1002 University Procedures for Signing Contracts

Revised 05/02/18. Updated by General Counsel’s office.

#1008 Demonstration Policy and Procedures

Revised 11/27/18. Updated with new streamlined process that includes a Demonstration Request Form.

 

 

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