Policy 924 - Audit Logging & Reporting Policy

Section: Information Technology
Policy Number: 924
Responsible Office: Information Technology
Effective Date: 5/1/19
Revised: 5/1/19

Policy Statement

The purpose of this policy is to establish and set out practices for the monitoring and secure logging of all system events throughout St. John’s University (St. John’s). In order to ensure that St. John’s information assets are secure, it is necessary to monitor the activities of both authorized and unauthorized users to identify any actions that are not in keeping with the secure use of St. John’s information systems and ensure immediate response should any suspicious incident occurs.

Scope and Applicability

This policy only applies to St. John's University Information Technology (IT) department. Therefore, all University information systems may not be covered by this policy. Adherence to this policy helps safeguard the confidentiality, integrity and availability of the University’s information assets, and protects the interest of the University, its customers, personnel and business partners.


Audit Logging

When there is an incident of any system/service failures and/or security breaches, logs are a crucial factor in providing the source of information to track the trails of the incidents. Therefore, logs must be captured and be accessible for all St. John’s systems. Captured data must be stored in accordance with St. John’s data retention schedule. 

St. John’s ensures that all clients, servers and other equipment (such as network routers and switches) involved in hosting the storage or processing of classified information have the available audit logging facilities activated to allow the recording and monitoring of activities.

Monitoring System Use

A Security Incident and Event Management (SIEM) tool is used to identify and alert operations staff to events worth immediate investigation, and to find potential links between events on multiple systems. 

Protection of Log Information

Log information are maintained in accordance with standards and be readily accessible. Strict access permissions are used to ensure that the confidentiality, integrity and availability of the log contents are secured. 

Logs are securely stored to protect them from unauthorized access. Appropriate access controls are in place to prevent data from being used for other purposes.


The following are the definitions relevant to the policy:

  • Computing Resources: All University information processing resources including all University owned, licensed, or managed computing services, hardware, software, and use of the University network via physical or wireless connection regardless of the ownership of the computer or device connected to the network.
  • Institutional Data: All data owned or licensed by the University
  • University Community: Includes faculty, administrators, staff, student workers, graduate/technical assistants, alumni, interns, guests or agents of the administration, external individuals and organizations accessing University network services, and other authorized users.


The University reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy. Instances of non-compliance must be presented to and reviewed and approved by the CIO, the Director of Information Security, or the equivalent officer(s).

All breaches of information security, actual or suspected, must be reported to, and investigated by the CIO and the Director of Information Security. 

Those who violate security policies, standards, or security procedures are subject to disciplinary action up to and including loss of computer access and appropriate disciplinary actions as determined by the University.

Related Policies, Standards or Regulations

  • 919 Information and Cyber-Security Incident Response Policy