Mandatory COVID-19 Vaccination Policy

Section: COVID-19 Return to Work on Campus Series
Policy Number: 1101
Responsible Office: Human Resources
Effective Date: 7/1/20
Revised: 8/4/20; 10/1/21; 10/12/21; 1/10/22; 3/7/22

Purpose

Vaccination is a vital tool to reduce the presence and severity of COVID-19 cases in the workplace, in communities, and in the nation. St. John’s University has adopted this Policy on mandatory vaccination to safeguard the health of our community from the hazard of COVID-19. 

Scope 

This Policy applies to all full-time and part-time staff, administrators, faculty, student workers, graduate assistants, contractors, interns, and volunteers who report to a campus location in New York. Should any part of this Policy conflict with a law, rule, or regulation, the law, rule, or regulation will apply.

Vaccine Requirement 

All individuals covered by this Policy are required to be fully vaccinated. A person is considered fully vaccinated two weeks after receipt of the second dose of a two-dose COVID-19 vaccine (Pfizer and Moderna) or two weeks after receipt of a one-dose COVID-19 vaccine (Johnson & Johnson).

Booster Requirement

All individuals covered by this Policy are also required to get a booster vaccine before January 19, 2022, or as soon as they are eligible. Please refer to the New York State Department of Health for booster eligibility criteria.

Procedures

All individuals covered by this Policy are required to provide proof of COVID-19 vaccination, regardless of where they received vaccination. Proof of vaccination status can be submitted by following the instructions at www.stjohns.edu/vaccine

Those who provide proof of only one dose of a two-dose vaccine must provide proof of the second dose no later than 45 days after proof of the first dose was submitted. 

Questions about submitting proof of vaccination may be directed to the Office of Human Resources, Benefits Department, at [email protected] or (718) 990-2363.

The following are considered acceptable proof of vaccination:

  • A CDC COVID-19 Vaccination Record Card or other official immunization record from the jurisdiction, city, state, or country where the vaccine was administered, or from a healthcare provider or other approved immunizer who administered the vaccine, that provides the person’s name, vaccine brand, and date of administration. A digital photo or photocopy of such record is also acceptable.
  • New York City COVID Safe App showing a vaccination record;
  • A valid New York State Excelsior Pass/Excelsior Pass Plus;
  • CLEAR Health Pass; or
  • Any other method specified by the New York City Health Commissioner as sufficient to demonstrate proof of vaccination.

Testing Requirements for Those Who are Not Fully Vaccinated 

If an individual covered by this Policy is not fully vaccinated (e.g., if they are granted an exemption as a reasonable accommodation), they may be required to follow other safety measures, including but not limited to weekly PCR testing for COVID-19 and masking at all times when not eating or drinking. Test results must be submitted to [email protected].

Face Coverings

Effective Monday, March 7, 2022 masks are no longer required anywhere at St. John’s University, either for indoor or outdoor campus activities.

People may still choose to wear masks at any time. Anyone on campus or visiting campus is welcome to wear a mask anywhere, if they feel safer doing so, and those personal and individual decisions demand our mutual respect and support. We need to remember that we have members of our community who feel vulnerable because of their own health conditions or those of their family.

Paid Time for Vaccination

The policy on leave time for an employee to receive the COVID-19 vaccine, including booster injections, can be found here: #1103 Leave Time for COVID-19 Vaccination.

The policy on leave time for an employee to take a child to be vaccinated against COVID-19 can be found here: #1102 COVID-19 Paid Sick Leave Law.

Employees Who are COVID-19 Positive, Exhibit Symptoms of COVID-19, or Have Been Exposed 

St. John’s University requires employees to promptly notify the Office of Human Resources by completing the online COVID-19 Notification Form when they have tested positive for COVID-19 or have been diagnosed with COVID-19 by a licensed healthcare provider. 

The University has also implemented a policy for keeping COVID-19 positive employees from the workplace in certain circumstances. The University will immediately remove an employee from the workplace if they have received a positive COVID-19 test or have been diagnosed with COVID-19 by a licensed healthcare provider (i.e., by immediately sending them home or to seek medical care, as appropriate). 

COVID-19 positive employees will not be permitted to return to the workplace until:

  • They receive a negative result on a COVID-19 nucleic acid amplification test (NAAT) following a positive result on a COVID-19 antigen test if the employee chooses to seek a NAAT test for confirmatory testing;
  • They meet the return to work criteria set forth by the Centers for Disease Control and Prevention (CDC) recommended isolation and quarantine periods; or
  • They receive a recommendation to return to work from a licensed healthcare provider.

In addition to the above, employees who have symptoms of COVID-19 or have been exposed to someone who has COVID-19 should promptly notify the Office of Human Resources by completing the online COVID-19 Notification Form. Employees who become ill at work with COVID-19 symptoms should return home immediately and notify their supervisors. Employees are entitled to COVID-19 paid sick leave as provided in Policy #1102.

Confidentiality

All medical information collected from individuals, including vaccination information, test results, and any other information obtained as a result of testing, will be treated in accordance with applicable laws and policies on confidentiality and privacy. 

Non-Compliance

All employees are required to report their vaccination status and to provide proof of vaccination. Employees must provide truthful and accurate information about their COVID-19 vaccination status, and if applicable, their testing results. Employees not in compliance with this Policy will be subject to discipline, up to and including separation from the University.

St. John’s University, New York
Human Resources Policy Manual