|To:||Department Heads, Chairs, Managers and
|From:||Mary Harper Hagan|
Senior Vice President HR & Planning, Human Resources
|Date:||February 7, 2008|
|Re:||Web Time Sheets|
As part of the institutional effort to transform our culture to
be more student-centered, The Office of Human Resources is pleased
to announce the implementation of a new Time Sheet system for our
Student Employees. The new web-based system replaces the
current paper-based time sheets and allows Student Employees to
enter their work hours via the web, which is then approved
electronically by their supervisor.
Advantages over the current paper process:
Time Sheets are accessible to Students and Supervisor via The
Web--- any time any
Supervisors can monitor attendance on line during the pay
One source of data entry reduces chance of errors and the risk of
lost or delayed timesheets
Currently, all students on the Staten Island campus and several
departments on the Queens Campus have successfully piloted the
system. The new web time sheet is a great improvement over
our current paper driven process and has been well received by both
students and their supervisors. Our goal is to improve our
students’ work experience and to eliminate paper time
sheets. Students currently using Web Time Sheets
receive accurate pay and have so far eliminated over 1000 paper
time sheets per month.
We are now introducing Web Time Sheets to the remaining 900
Student Employees on the Queens Campus. Within the next few
months members of the HR team will contact Department Heads and
Student Employees to schedule training workshops and begin to
set-up the process for students and their supervisors.
I am asking for your support in this important initiative and
request that when David Martinez contacts your area to set up a
demo, that you encourage your student workers and anyone who
supervises them to attend one of these training workshops.
For more information and to preview the system, please visit our
web site at http://www.stjohns.edu/faculty/hr/payroll/wts.