What are the academic progress
requirements for financial aid?
There are TWO sets of academic progress requirements that must be
met for undergraduate, graduate or law school financial aid
recipients. The first is for students who receive any type of
grant or scholarship from New York State, primarily the TAP Program
(Tuition Assistance Program). The second is for students who
receive any type of federal aid and/or St. John’s University
Aid, including grants, work-study, loans and scholarships.
What are the New York State Academic
New York State Aid Satisfactory Academic Progress Requirements A
student receiving TAP, APTS or any other New York State grant or
scholarship, must meet the State Education Department’s
requirements for both program pursuit and satisfactory academic
progress. For purposes of continued state aid eligibility, students
are reviewed at the end of every semester for eligibility for the
following term. Please refer to the New York State Higher Education
Services Corporation Web site at www.hesc.org for all New York state
scholarship and grant academic and eligibility requirements.
Program pursuit means that a student must complete a minimum
percentage of a standard full-time semester course load (12
credits) in order to maintain New York State aid eligibility.
- 1st year student: Must complete 50% of course load
- 2nd year student: Must complete 75% of course load
- 3rd year student: Must complete 100% of course load
- 4th year student: Must complete 100% of course load
Satisfactory academic progress means that your cumulative
credits and Grade Point Average (GPA) must adhere to the following
charts in order for you to be eligible for your next semester’s New
York State aid.
What are New York State Aid Undergraduate
Before being certified for an undergraduate New York State aid
payment, a student must have accrued the following credits, with
the corresponding GPA:
| ||1st SEM||2nd SEM||3rd SEM||4th SEM||5th SEM|
| ||6th SEM||7th SEM||8th SEM||9th SEM*||10th SEM*|
Associate degree students are eligible for six semesters.
*Applicable to approved five year programs only.
Federal and/or St. John’s University
Funded Financial Aid Satisfactory Academic Progress Requirements
All recipients of federal and/or St. John’s University financial
aid are expected to maintain satisfactory academic progress toward
their degree as part of the eligibility requirements for federal
and/ or St. John’s University institutional aid. The
University’s satisfactory academic progress policy is developed in
accordance with federal regulations. Any student not making
satisfactory academic progress is considered ineligible for federal
aid and institutional grant aid.
Please note that SAP requirements for state aid recipients and St.
John’s University Academic scholarship recipients are different and
are addressed separately.
Federal regulation requires schools to have a qualitative
component, typically a grade point average (GPA) as part of their
Satisfactory Academic Progress policy. At the end of each school
year the cumulative GPA for all students will be reviewed.
The minimum required cumulative GPA is as follows:
- First year Undergraduate students must maintain a cumulative
GPA of 1.50 (first year defined as credits hours attempted
less then 25)
- By the end of the second academic year all Undergraduate
students must maintain a 2.0 cumulative GPA
- All Graduate and Law students must maintain a cumulative GPA of
Federal Quantitative Standard:
Federal regulation requires schools to have a quantitative
component as part of their Satisfactory Academic Progress policy.
This measure seeks to ensure that students successfully complete
coursework and maintain an appropriate and timely pace toward the
completion of their degree program within the federally allowable
time frames. Pace is measured at the end of the school year for all
Undergraduate Degree Maximum Time
According to federal regulations for an undergraduate program, the
maximum time frame cannot exceed 150% of the published length of
the program measured in credit hours attempted.
Pace for Undergraduate Degree
For an undergraduate student in a bachelor’s degree program to be
considered as progressing, the student's ratio of earned hours to
attempted hours (or pace towards degree completion ) must be no
less than shown on the following table:
|When total attempted Credit hours are:||Earned Credit Hours must be at least:|
|Less than 25 credit hours||50% of scheduled credit hours|
|25 through 55 credit hours||50% of scheduled credit hours|
|56 through 90 hours||60% of scheduled credit hours|
|91 credit hours and above||70% of scheduled credit hours|
Note: Students enrolled in the Pharmd Program will follow the
above chart for the first four years. Once they begin the graduate
portion of their program they will be held to the Graduate
degree pace requirements.
Other Degree Maximum Time Frame
Students must complete their degree program within the following
maximum time frame:
3 semesters (48 credit hours)
6 semesters (96 credit hours)
10 semesters (120 credit hours)
14 semesters (168 credit hours)
Law (full-time): 9 semesters (129 credit
Law (part-time): 12 semesters (129 credit hours)
Pace for Degree Completion for All
Students must pass at least 70% of the cumulative credit hours
Annual Academic Progress Review
We review academic progress each academic year by dividing the
cumulative total number of credit hours the student passed by the
total number attempted. The review process begins at the end of
spring semester for all students to determine that the student is
meeting the standards described above. This review is based
on a students entire enrollment history at St. John's University
and any transfer credit hours accepted. We also check to make
sure students have not exceeded the maximum term limit described
Federal regulations require that these standards apply
to all students.
The following will be considered as credits completed:
1) “A” through “D” grades
2) Accepted Transfer credits
3) “P” passing with credit
4) Accepted Advanced Placement (AP) credits
The following will NOT be considered as credits completed but will
be considered as credits attempted:
1) F – Failure
2) ABF – Absent/Failure *
3) UW – Unofficial Withdrawal
4) AU – Audit
5) WD – Withdrawal
6) X – Failure
7) ABX – Absent/Failure *
8) IN – Incomplete *
9) ESL courses
10) Non-credit remedial courses
*ABF, ABX or IN
Students who are receiving aid on a conditional or probationary
basis must resolve all incomplete grades BEFORE the Office of
Student Financial Services can make a final determination that they
meet the satisfactory academic progress guidelines. The
student must notify the Office of Student Financial Services once
their final grades have been posted.
If a course is repeated, credits for each time the student
registers will be added to the attempted/earned credit totals. Both
grades received will be used in the calculation of the cumulative
Transfer credits accepted for the student's academic degree is
counted when measuring the maximum time frame to complete the
degree. Also, transfer credits reflected on a student's St.
John’s academic transcript are counted as both attempted and earned
credit hours for SAP purposes.
Double Majors and/or
Students who receive permission from their Dean to pursue a double
major/minor will be expected to complete all degree requirements
before reaching 189 attempted hours.
Students who are readmitted are subject to the standards defined in
this policy for federal and/or St. John's University financial aid
eligibility. Academic progress will be reviewed upon
readmission. All previous coursework at St. John's University
must be included in each review of academic progress for federal
and/or St. John's University financial aid.
Students who have been academically excluded from the university
but who are subsequently given permission to re-enroll are not
automatically eligible to continue to participate in federal or
university aid programs. Admissions decisions are totally separate
from funding decisions.
Students, who fail to complete their degree within the maximum time
frame, will have their federal and/or St. John's University grant
aid terminated. The Office of Student Financial Services will
send the student a written notification of the termination of their
aid eligibility. This is a non appealable status. Students can
continue in their program at their own expense provided they are
otherwise academically eligible.
Recipients of federal aid and/or St. John’s University grant aid
whose progress is unsatisfactory will be ineligible for aid and
will have their aid suspended. The Office of Student Financial
Services will send the student written notification of the
Students who have not exhausted the maximum time frame have the
right to appeal.
Appeals must be filed within 30 days of notification that aid
eligibility has been lost. An Appeal must be made in writing
to the Student Financial Services Appeal Committee. The
appeal may not be based upon a students need for the Financial Aid
assistance OR their lack of knowledge that their Financial Aid
assistance was in jeopardy. An appeal would normally be based upon
mitigating circumstances which prevented a student from passing
more of their courses, or which made them withdraw from
Examples of mitigating circumstances
- Serious personal illness or injury that required extended
- Death or serious illness of an immediate family member
- Significant trauma that impaired the students emotional and/or
- Other documented circumstances
To appeal, a student must complete a Satisfactory Academic
Progress Appeal Form and return it with all required documentation
to the Office of Student Financial services. The student will be
notified of the decision approximately three weeks after we receive
the students appeal.
Appeals are made through the Office of Student Financial Services,
on the official form and will require the following: an
explanation and documentation regarding why the student failed to
Satisfactory Academic Progress (SAP), demonstrate an
understanding of what SAP measure/s were failed and documentation
as to what has changed in the student’s situation that would allow
the student to meet SAP in future terms. Please note that
merely filing a Satisfactory Academic Progress Appeal Form does NOT
guarantee continued eligibility for Federal/university aid, as an
appeal may be denied.
Appeals can only be approved if the Student Financial Services
Appeal Committee determines:
- that the student will be able to meet the university's
satisfactory academic progress after the next payment period;
- that the student has agreed to follow an academic plan that, if
followed, will ensure that the student can meet the university's
satisfactory academic progress guidelines by a specific point in
If an Appeal is
Students whose appeals are granted will receive aid on a
conditional(probationary)basis for one semester. The
conditions will be outlined in the appeal approval letter sent to
the student. The Student Financial Services Appeal Committee will
review the student's record at the end of the semester to determine
his/her status for the following semester.
Once a probationary semester has concluded, the student may
re-establish eligibility to be considered for federal and/or
university aid for their next semester of enrollment ONLY by either
1) taking action that brings him or her into compliance with the
qualitative and quantitative components of SAP standard OR 2)
demonstrating the progression of the specific academic plan and
standards for a Probationary Semester as established by the Appeals
After the Probationary Period or if
Appeal is Denied
If the student does not have grounds for an appeal, or if the
appeal is denied, the student may still be able to regain
eligibility for future semesters. This is done by the student
enrolling at St. John's University at their own expense -- without
financial assistance. The student may also, complete
coursework at another institution, provided the credits can be
transferred to St. John ’s University and he/she did not receive
federal financial aid at the other institution while taking those
courses. Any credits earned and transferred to St.
John’s University must have been earned after the term(s) in which
federal and/or St. John’s financial aid was denied. If a
student pays for and successfully completes courses at another
institution, they must be prepared to provide appropriate
documentation (i.e., university account statement and transcripts)
confirming that the student did not receive federal financial aid
at the other institution. If the student chooses to take one
of these options they must contact the Office of Student Financial
Services to arrange a new reevaluation.
Consortium Agreement and Study
All St. John’s students that are on a consortium agreement or are
studying abroad must abide by the satisfactory academic progress
requirements as described in this brochure.
Withdrawal from the University
If a student receives aid from federal and/or St. John’s funded
programs but withdraws during a semester, a percentage of the aid
may be used to pay the bill for the portion of the semester the
student attended. Since the student did not complete the semester,
they may not have earned 100% of their federal and/or St. John’s
aid. A federal calculation will be done to see if any of the aid
will be returned to the U.S. Department of Education. If that
happens, the student may owe the University for unpaid charges. In
addition, the student may fail to make satisfactory academic
progress and jeopardize future federal financial aid. To make sure
the student understands the possible impact on their federal
financial aid, they are encouraged to consult with a financial aid
counselor prior to withdrawing from the university.
- Undergraduate St. John’s scholarship recipients are required to
maintain a 3.0 cumulative index in order to have their scholarship
- Law/Graduate academic scholarship terms are monitored by the
individual schools. The student must contact their academic dean
regarding scholarship terms.
Important Notice: The University reserves the right to adjust
the SAP Policy in order to ensure continued compliance with federal
regulations. Students will be notified of any changes to the policy
and should monitor our Web site.
Resources for Students
- St. John’s University provides a variety of training
programs, events, activities and services – that enhance and
support the efforts of students.
- Academic Support provides
services available to help students achieve academically.
- Campus Ministry
- The Center for
Counseling & Consultation is dedicated to helping St.
- Download the
Satisfactory Academic Progress Requirements.
- For any questions, please call (718)
990-2000 or visit Student Financial Services located at Bent