Borrowing Policies

All members of the St. John's University community are eligible to borrow circulating materials. A valid St. John's University ID (StormCard) or St. John's University Library Courtesy Card serves as a library card. Borrowers must present their card with the items they wish to borrow. Borrowers are prohibited from lending their library card (StormCard/Courtesy Card) to others. Any card that is presented by someone other than the person to whom it was issued will be confiscated and held at the Public Safety Office. Borrowers are responsible for maintaining current contact information with the Circulation Department.

Lost Cards
Report lost cards immediately to Public Safety at 718-990-6281 and to the Circulation Department at 718-990-6850 to prevent unauthorized use. Borrowers are responsible for material checked out on their card prior to the time the library is notified.

Loan Periods
Loan periods vary depending on material type and borrower group, i.e., videos and reserve material have loan periods that differ from those listed below. Some items (Reference, Special Collections, Periocials, etc.) are non-circulating. Loan periods for print reserve materials vary from 2 hours of "Library Use Only" to a week - reserve material marked "Library Use Only" are  not to leave the library building. Patrons will be informed about due dates when they borrow materials.

General Loan Periods for Circulating Items:

  • Undergraduate Students, Courtesy Card holders: 28 days
  • Full-time & Adjunct Faculty, Administrators, Staff, Graduate/Law Students: 120 days

Renewals
All loans have renewal limits. Overdue items, items with an active hold or recall, or items that have exceeded the maximum renewals cannot be renewed. Most items can be renewed online through the Libraries' catalog.

  • Undergraduate Students: 2 renewals
  • Full-time Faculty, Administrators, Graduate/Law Students, Staff: 1 renewal
  • Adjunct Faculty, Courtesy Card holders: no renewals

Overdue Notices
The St. John's University Libraries correspond with patrons using their email address. The following reminders are sent by e-mail to every patron with a valid e-mail address.  No paper notices are sent.

  • 1 day after the due date, an overdue notice is sent to all borrowers
  • 30 days after the due date, a second overdue notice is sent to undergraduate students, graduate students, and courtesy card holders

To select additional options for e-mail notifications log in to your online account, then select additional options in the ‘My Messaging’ section.

A transcript/registration hold is placed on a library account  when material is 30 days overdue. Overdue items must be returned and replacement fees and/or overdue fines paid before additional items may be borrowed and the hold removed.

Overdue notices are issued as a courtesy, however, non-receipt of an overdue notice does not exempt a borrower from applicable fines. To avoid overdue fines, please return or renew your materials before the due date. Be sure to check you account online to monitor your due dates rather than relying on notices exclusively.

Fines & Fees

  • Overdue fines accrue at a rate of 20 cents/day to a maximum of $5 per book.
  • Overdue reserve and media material accrue fines at a higher rate.
  • A transcript/registration hold is placed on the borrower's account when a book is 30 days overdue.
  • A transcript/registration hold is placed on reserve and media material 1 day after the due date.
  • After 30 days overdue, an item is considered lost and a replacement fee is charged.
  • Grace Period: All patrons are extended the courtesy of a 3 day grace period (beyond the due date) for overdue items, except reserve and media material.
  • The borrower is responsible for notifying the library immediately if library material is damaged or lost.

Lack of knowledge of loan policies, failure to note due dates, and failure to renew on time are not acceptable reasons for waiving fines and fees. Contact the Circulation Department iwth any questions.

Holds
Users may request a circulating item which has been borrowed by another patron by placing a hold online through the Libraries' Catalog or in person at the Circulation Desk. A hold does not truncate the original loan period.When the item is returned, the library will hold it at the Circulation Desk for 7 days and notify the patron that it is available for pick up.

Searches for Missing Items
If a circulating item cannot be located on the shelf and is not currently on loan to a nother patron, a seach may be requested at the Circulation Desk. Items will be searched and if located, the patron will be notified. If the item is not found, library staff will continue to search on a regular basis and evaluate whether to replace the lost item. It is the responsibility of the patron to check with the library regarding the staus of requested searches.