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Apply for a Visa

Current Visa Information Posted:  Winter 2017 Short-Term Programs and Spring 2017 Semester & Exchange Programs

Semester Programs Visa Application Deadline: Oct. 31-Nov. 7, 2016

Short-Term Programs: Determine whether you need a Visa by October 1, 2016       

Securing your visa is your first step towards learning how to take the initiative to navigate Consulate requirements.  This is a great way to begin developing key skills and competencies that will carry with you not only during your study abroad program, but throughout your career.    

Taking initiative on the visa application process is such an important step in preparing for your study abroad semester that the Office of Global Studies has created a flier with tips on how to start your visa application – It’s Visa Time!  

Bonus! Students who complete their visa applications and all other pre-departure requirements between October 31 and November 7, 2016 will be entered into a raffle. There will be one grand prize winner for each visa application country (Italy, France, and Spain).


Program Key:

Semester Programs
Refers to the following Spring 2017 Semester Programs:

  • Discover Italy: Rome
  • Discover Italy: Education
    • Please note that the Discover Italy: Education program is confirmed to run (10/18/16 update)
  • Discover Italy: Pharmacy and Health Sciences (*includes the Pharmacy and Physician Assistant programs
    • Please note that the Discover Italy: Pharmacy program is confirmed to run (10/18/16 update)
    • Please that the Discover Italy: Physicians Assistant program is still accepting applications/deposits. It is currently not confirmed to run. Please check back on October 25 for a program status update.
  • Discover France: Paris
  • Discover the World: Europe
  • Discover the World: Pharmacy
  • Note: Semester Programs does not include the Exchange Program. Exchange Program participants will receive additional detailed pre-departure steps and requirements after acceptance into the Exchange Program.

Short-Term Programs
Refers to the following study abroad programs traveling in January 2017:

  • Global Passport Program (Fall 2016 program)
  • Dean's International Opportunities Program
  • Havana, Cuba: Cuba From Within (Winter 2017 program)

​Other Embedded Travel Programs travelling in May 2017, such as South Africa and Perugia, Italy

Please note the Global Passport program is the only Short-Term program listed above that is currently confirmed to run.


Semester Programs

Important Notes:

  • A Visa is required to study abroad on a St. John's University Office of Global Studies Semester Program.
  • If you are a European Union citizen, other regulations apply, and you must contact the Office of Global Studies to learn how to comply.
  • Students who complete their Visa applications and all other pre-departure requirements between October 31 and November 7, 2016 will be entered into a raffle.  There will be one grand prize winner per country of Visa application (Italy, France and Spain).

OGS Group Visa Application Process

How it works
As long as you are eligible for the OGS Group Visa Application Process, and submit the completed Visa application along with the required supporting documents at one of the Office of Global Studies Required Document Submission Sessions (from Oct. 31-Nov. 7, 2016), OGS will submit your Visa application to the Consulate for you.  There are many benefits:

  • Save time by having OGS submit your Visa application to the Consulate on your behalf (you will not have to make two trips to Manhattan to apply for/pickup your Visa); and
  • Save money (you will not have to pay the Visa application fee, which ranges from approximately $60 to $240).

Eligibility for the OGS Group Visa Application Process

  • Italy:  Only U.S. citizens are eligible for the OGS Group Visa Application Process.
  • France:  U.S. & Non-U.S. citizens are eligible for the OGS Group Visa Application Process. (*Note: Non-U.S. Citizens will need to accompany an OGS Administrator to the French Consulate to submit their Visa applications in November for a special international student Visa appointment.)
  • Spain:  U.S. & Non-U.S. citizens are eligible for the OGS Group Visa Application Process.

All students who are eligible to participate in the OGS Group Visa Application process are required to do so.

To begin, click your starting country below and read the instructions carefully!  If you do not secure a Visa, for any reason, you cannot go on the study abroad program. 

Please visit the Passport & Visa FAQ if you are confused about any part of the Visa application process!  

Discover the World (DTW): Europe and Pharmacy Participants

  • All Discover the World students must apply for their Visas through the New York City Consulate of the appropriate country.
  • DTW: Europe students will be obtaining a Visa from the country where you will start your program, so you will need to wait until you receive your rotation assignment to begin preparing your Visa application and collecting the required documents. 
    • The vast majority of DTW: Europe students will start in either Rome or Seville.  So, before you receive your rotation you can start the Visa preparation process by closely reviewing the Italian and Spanish Visa Checklists for the visa requirements.
  • DTW: Pharmacy students will all be placed in the Paris-Rome-Seville rotation, and therefore need to apply for a French Visa.

Important Note About International Travel Prior to Studying Abroad:  Due to the processing time of the Consulates, students who participate in the OGS Group Visa Application Process will mostly likely have their Passports with affixed Visas returned in early January 2017 prior to the Semester program departure dates.  In mid-December OGS will be able to inform students if their passports with affixed visas will be available for pickup prior to Winter Break.  Students participating in the OGS Group Visa Application Process should not plan any travel outside the U.S. during November or December (including Thanksgiving and Winter Break) – because you will not have access to your Passport during this time.

Exceptions: Independent Visa Application Process

The Italian Consulate in NYC does not permit OGS to submit Visa applications for non-U.S. Citizens.  Therefore, all non-U.S. Citizens who need to apply for an Italian visa will need to apply independently.

For all Semester Programs:  If you have extenuating circumstances that you believe will prevent you from participating in the OGS Group Visa Application Process.  You will need to discuss this with OGS prior to October 28, 2016.  For example, if you will need your Passport to travel outside the U.S. between October 31, 2016 and the beginning of January 2017, you will need to apply for your Visa independently. 

Semester Program participants who plan to apply independently for their Visas should consult the Independent Visa Application Guide.  

You still need to participate in a Required Document Submission Session for OGS to review your Visa Application, and to provide OGS with your Consulate appointment date during that Required Document Submission Session.  There are additional steps and requirements you will need to take into consideration - including securing certain verification letters from OGS to add to your Visa application. 

Note: If you are applying for your Visa at a Consulate in a different location than New York City, you will also need to research the requirements for that Consulate because each Consulate has its own set of requirements!

Please remember to schedule your Visa appointment ASAP as appointment slots fill up very quickly!


Short-Term Programs

Determine Whether You Need a Visa by October 1, 2016

For most Short-Term Programs, a Visa is not required for U.S. citizens – however, it is your responsibility to find out if you need a Visa based on the country you’re traveling to and your country of citizenship. Information on Visa or entry requirements for each program will be posted on your program’s information page. 

Visas are almost always required for non-U.S. citizens. 
Visa appointments are hard to secure and Visa processing can take several weeks, you must request and secure a Visa appointment at the appropriate Consulate at least 90 days prior to your departure date.   Again, before you get started, please thoroughly review our Independent Visa Application Guide

Note: non-U.S. citizens will also need Proof of Legal Residence in the United States to re-enter the U.S. at the end of the program: for permanent residents, a Green Card (valid until at least 6 months after the program end date); for international students, a U.S. visa (valid until at least 6 months after the program end date) and a Form I-20 signed by ISSO prior to departure (valid through date of SJU graduation).  


Exchange Programs

A Visa is required for all exchange programs, unless you are a citizen of the country/region in which you are studying.  OGS will guide you through the Visa preparation process.  You should start by visiting the website of your destination country's Consulate.  If you have any questions, you can meet with a member of our staff for assistance.  Once you are accepted by your host university, they will further assist you through the Visa application process.  To start:

  • Step 1:  Thoroughly review our Independent Visa Application Guide. Visa appointments are hard to secure, and Visa processing can take several weeks.
  • Step 2:  You must request and secure a Visa appointment at the appropriate Consulate at least 90 days prior to your departure date (even if this is before you submit your exchange application to OGS!). 
  • Step 3:  You must start your Visa application process the same week you are accepted by your host university.