- Study Abroad
- A Global Education
- A World Campus
- Diverse and International
- Connections Around the Globe
Welcome, Global Travelers!
Preparations for your time abroad can seem daunting at times, but following our instructions can be as easy as 1, 2, 3. We even have a weekly newsletter to help you stay on top of the deadlines. It may seem like a lot, but follow our advice and you'll be ready to go in no time!
Below you'll find the steps we'd like you to take to prepare for your time abroad. Please read the information carefully – some of the steps will require more time and preparation than others.
If you have any questions or concerns throughout the process, we’re here to help. Feel free to contact us!
Programs can fill quickly and your space is not confirmed until we receive the following items:
1. Receipt of your $250 non-refundable deposit (see below for instructions on how to pay)
Please note: Discover the World students will not be assigned a country rotation assignment (the order in which you're travelling abroad) until they complete the confirmation process.
Step 1: Review the Refund Policy
All students must agree to the Office of Global Studies Refund Policy, detailed on the Confirmation Form as well as on this page. Please note that the $250 deposit is non-refundable. In the event that you choose to withdraw from the program, notification of your withdrawal must be submitted in writing to the Office of Global Studies at firstname.lastname@example.org. The Refund Policy schedule is as follows:
|If withdrawal occurs...||Program Fee Refund|
|Greater than 8 weeks prior||100%|
|One week or less||All fees are non-refundable|
|After departure date||All fees are non-refundable|
Please note that tuition is refunded according to SJU's refund schedule, available here.
Step 2: Pay Your Deposit
You can pay the deposit through the Student Financial Services office, by calling 718-990-2000 (ext. 3), or on UIS. To pay online through UIS please follow these instructions:
- Select "Student Account."
- Select "Student Account Suite."
- Select the "Deposits" tab located on the top of the page.
- Select the appropriate term for your program.
- Select "Global Studies Program."
- Proceed with Payment
Step 3: Fill out and sign your Confirmation Form
Please make sure that you’ve filled out every field on the Confirmation Form, read the Program Confirmation and Refund Policy text, and sign at the bottom. You’re responsible for knowing what you’re signing!
Step 4: Complete the Student Agreement and Health Disclosure forms
Please read through the entire Student Agreement form and sign in each place indicated. The Health Disclosure form should be completed to the best of your ability and willingness to disclose. Although you’re not required to tell us anything, we encourage you to be as forthcoming as possible so that we can do everything possible to accommodate your medical needs and ensure you receive appropriate medical care in the event of an emergency. To that end, try to be as specific as possible regarding allergies, medications and dietary restrictions.
Step 5: Submit all forms to our office!
The final step to confirm your spot on the program is to submit your Confirmation Form, receipt of deposit, Student Agreement and Health Disclosure Form to our office. Until we receive all four documents, your spot will not be confirmed. You can submit these forms in person, via email/fax or by mailing the documents to the address provided below. However, please note that electronic or typed signatures are not acceptable; documents submitted electronically must be signed by hand, then scanned or faxed.
St. John's University
Office of Global Studies
8000 Utopia Parkway
Queens, NY 11439
Step 6: Download and read your Planning Packet
The Planning Packet will give you an overview of important steps to take, upcoming events and more, and will also guide you through some of the trickier steps in preparing for your program. Click one of the links below to download the appropriate Planning Packet for your program:
*Visiting students – If you are from a partner institution, you do not need to pay a deposit. All other visiting students must follow the confirmation process detailed above in order to confirm your spot in a program. Partner school students, although you do not need to pay a deposit, you still must fill out and submit the Student Agreement and the Heath Disclosure Form. Please contact us if you have questions about the confirmation process.
The best way to find out exactly how much your program will cost is to speak to a Global Studies specialist from the Office of Financial Service. For general information on program costs, available grants and scholarships, and work study opportunities, visit our Financial Aid page.
Recommended Deadline: October 15
A passport is required for all Global Studies programs taking place outside the United States and must be valid for at least 6 months past the program end date. It can take 6 – 8 weeks to get your passport so you'll want to start this process now (if you haven't already). Click on the link below to find out how to apply for a passport.
Expediting your Passport
Expedited passport service is available for an additional fee. If you are traveling within 2 weeks, or submitting your visa application within 4 weeks, you can visit the New York Passport Agency in Manhattan, which can process your passport in as little as 24 hours (exact time depends on the situation). Please note that this is a service of the Department of State, not a private company, and there should be no additional cost beyond the regular application and expediting fee. Please also note that the earliest date upon which semester-program students can utilize this service is October 10; before that date, please use the regular passport application process with expedited service. In order to take advantage of this process, you'll need to stop by our office to pick up a Passport Expedition Letter. Then, visit the Department of State’s passport information website for information on how to schedule an appointment for a rush passport and what you need to bring with you to submit your application. If you have any questions about how to make sure you get your passport in time, contact our office as soon as possible.
Semester Programs (Discover the World, Discover France: Paris, Discover Italy: Rome, and Discover Spain: Seville)
A visa is required for ALL semester-long programs, unless you are a citizen of the country/region in which you are studying. The good news is, we’ll help you apply for your visa! See the next step for full instructions on that process.
For most Faculty-Led programs, a visa is not required for US citizens – however, it is your responsibility to find out if you need a visa based on the country you’re traveling to and your country of citizenship. Information on visa or entry requirements for each program will be posted on your program’s information page by October 2.
A visa is required for ALL exchange programs, unless you are a citizen of the country/region in which you are studying. We’ll assist with the visa preparation process as much as possible. You can start by visiting the website of your destination country's consulate. If you have any questions, you can meet with a member of our staff for assistance.
Note: You are eligible for the group visa application process if:
- You are participating in a St. John's semester program (Discover the World, Discover France: Paris or Discover Italy: Rome)
- You are applying for a Spanish visa
- You are a US citizen applying for a French or Italian visa
Visa Deadlines For Semester Students
|Semester||Group Visa Application Deadline|
|Spring 2015||November 7, 2014|
|Fall 2015||May 1, 2015|
|Spring 2016||November 6, 2015|
Note: You are eligible for the group visa application process if:
- You are participating in a St. John's semester program (Discover the World, Discover France, or Discover Italy)
- You are applying for a Spanish visa
- You are a US citizen applying for a French or Italian visa
We can apply for a visa on your behalf during our group visa appointment, but only if you submit all materials (e.g. passport, visa application, financial statement, etc.) during one of the submission times listed below. If you decide to apply on your own (more work for you, we’re sorry to report), you’re welcome to bring your visa application documents to one of our document submission sessions for review. Visa applications, required documents checklists, and full instructions are available here. Students with questions about the visa application process should view our Visa FAQ, and any student who is not applying through our office is strongly encouraged to consult the Independent Visa Application Guide.
Click here to view your program's full visa application process!
Note: You may come at any time within the time slots listed below, but you should allow at least 30 minutes so that we can thoroughly review all of your documents.
|Monday, November 3 (3:30pm-5:00pm)||Faculty Lounge, Sun Yat Sen Hall|
|*Monday, November 3 (9:00am-1:00pm) *Staten Island||Campus Center B-18|
|Tuesday, November 4 (3:30pm-6:30pm)||Faculty Lounge, Sun Yat Sen Hall|
|*Tuesday, November 4 (9:00am-4:00pm) *Staten Island||Campus Center B-18|
|Wednesday, November 5 (3:30pm-4:30pm)||Faculty Lounge, Sun Yat Sen Hall|
|Thursday, November 6 (3:30pm-6:30pm)||Faculty Lounge, Sun Yat Sen Hall|
|Friday, November 7 (9:00am-1:30pm)||Office of Global Studies|
If you are applying for a Spanish visa, you can use the group visa process described above. Unfortunately, if you are applying for a French or Italian visa you are not eligible for our group visa appointment. That said, we can still help you apply for a visa! Before you get started, please read thoroughly through our Independent Visa Application Guide, which should cover the full process. If you have any questions after that, we'll be happy to help. You're also welcome to bring your completed application and supporting documents to one of the submission sessions listed above, where we'll review your application with you and make sure everything is in order.
*Visiting students – If you don’t live in the NYC metro area and therefore cannot attend a visa submission session, please mail your visa application and all supporting documents to our office; Attention: Sara DeFilippi.
Please visit your program’s information page for information to determine whether you need a visa and find information on the application process.
All students, regardless of program, must submit the following forms and requirements in order to go abroad. Although the deadline for these forms vary, all requirements must be completed by the time of your Document Submission Session. For semester program students, your Submission Session will be the session during which you submit your visa application (select one from the table above under “Apply for a Visa”), and must be completed by November 7. For Faculty-Led program participants, you can attend a Document Submission Session Mon 11/10 through Thursday 11/13 from 3:30-5pm in the Faculty Club (Sun Yat Sen Hall), Friday 11/14 from 12-2pm in the Office of Global Studies, or Saturday 11/15 from 11am-12pm in Bent 101A.
To Be Submitted at Time of Confirmation:
These documents must be completed and submitted along with your Confirmation Form and deposit receipt in order to confirm your spot in the program. The Student Agreement is a standard liability release form that also includes an authorization for St. John’s to obtain medical treatment on your behalf if necessary. You should read this form completely and make sure that you understand it before signing. The Health Disclosure form is a voluntary disclosure form that lets us know of any medical information that may be relevant to your program experience, either in terms of accommodations needed or in case of a medical emergency. The information disclosed in this form is confidential, and we encourage you to be as forthcoming as possible.
To Be Completed Online:
These mandatory surveys must be completed online before the time of your Document Submission Session:
Roommate Questionnaire Survey
This survey will help us to place you with a suitable roommate. If there is someone that you already know you would like to live with, please indicate that on the form, as well.
To Be Submitted at Your Document Submission Session:
In addition to the required forms, we will also need a copy of the photograph and signature pages of your passport. Your passport must be valid for at least 6 months after your program ends. We use this to help you in the unlikely event that your passport is lost or stolen while abroad.
*Visiting students – In addition to the forms listed above, you must also submit the following three forms:
Visiting students must also submit a digital photo so that we can create a St. John's ID card. Please take a passport style (white background, no sunglasses, etc...) and email it to email@example.com.
Deadline: Depends on Your Program (See Below!)
In the Cultural Mentorship Workshop, we’ll talk about preparing to go abroad not just in terms of logistics (packing, etc.), but also the mental and cultural aspects of preparation. What do you want to get out of your time abroad? How will your encounters with different cultures shape your experience? The goal of this session will be to explore the cultural differences you may encounter and begin to set personal, academic and career goals based on your time abroad – and along the way, we’ll be happy to answer any questions you might have about what to expect. Every student who goes abroad will have to attend a Cultural Mentorship Workshop, though the process is a bit different depending on which type of program you’re attending. Read on to see what we mean…
Semester Program Students
Your Cultural Mentorship Workshop will be the last step in your Pre-Departure Orientation process, after you’ve submitted all required forms and information, handed in your visa application and completed the Blackboard Orientation Course. In addition to what we described above, this workshop will also serve as a foundation for a cultural training program that will continue throughout your semester abroad, designed to facilitate the process of cross-cultural awareness and adaptation of students as they live, study, and serve communities abroad. You’ll have six chances to attend one of these mandatory workshops (see the list below), so there are no excuses for not being able to fulfill this requirement. You don’t need to RSVP, but we do recommend that you shoot for one of the earlier sessions, as the later ones are likely to be crowded, and seating is first-come-first-served.
|Day & Time||Location|
|Monday, November 3 (2:00pm-3:30pm)||Bent 101B|
|*Monday, November 3 (2:00pm-3:30pm) *Staten Island||Kelleher L-20|
|Tuesday, November 4 (1:30pm-3:00pm)||Bent 277B|
|Wednesday, November 5 (5:00pm-6:30pm)||Faculty Lounge, Sun Yat Sen Hall|
|*Wednesday, November 5 (10:00am-11:30am) *Staten Island||Kelleher L-20|
|Thursday, November 6 (1:30pm-3:00pm)||D'Angelo 416B|
|Friday, November 7 (1:30pm-3:00pm)||D'Angelo 416B|
|Saturday, November 15 (12:00pm-1:30pm)||D'Angelo 416C|
*Visiting students - If you don’t live in the NYC metro area and therefore cannot attend a cultural mentorship session in person, we will set up an online session for you. Please contact us to set up this session.
Faculty-Led Program Students
For students in Faculty-Led programs, your Cultural Mentorship Workshop will be a part of your program’s Site-Specific Orientation. Along with OGS administrators and staff, your faculty program leader will be on hand to speak about the specifics of your program, and answer any questions you might have. The orientation schedule for Faculty-Led programs is as follows:
|Program||Date & Time||Location|
|Global Passport (Queens classes)||Nov. 10 (1:50-3:15pm)||DAC 206|
|Dean's Fellowship Program: St. John's College||Nov. 12 (4:30-6:00pm)||Marillac 226|
|Dean's Fellowship Program: School of Education||Nov. 13 (1:50-3:15pm)||DAC 309|
|Dean's Fellowship Program: CPS||Nov. 10 (1:50-3:15pm)||DAC 206|
|Vice Provost's Fellowship (S.I.) and other Faculty-Led Programs||Nov. 5 (1:00-3:00pm)||Kelleher L-20|
|Dubai||Nov. 13 (3:00-4:30pm)||DAC 401|
|Cruise Operations Management (Spring Break)||Nov. 13 (1:50-3:15pm)||TBA|
|Make-Up Session* (faculty will not be present)||Nov. 15 (10:00-11:30am)||D'Angelo 416C|
*Follow-up with the faculty program leader will be required for all students that attend the make-up session.
Deadline: Must be completed by the date of your Visa/Forms Submission Session or Site-Specific Orientation
The Global Studies Pre-Departure Blackboard course will be available by Friday, October 3 for you to complete at your leisure. This course is comprised of 7 learning modules. It’ll take about an hour to complete the course, but you don’t have to finish it in one go. With that said, you must complete each learning module with a perfect score, but don’t worry: you can take each quiz as many times as you need in order to master the material and get everything right.
You are required to complete the course prior to your Document Submission Session! Students who have not completed the Blackboard course at the time of the Document Submission Session will be withdrawn from their program.
To access the Global Studies Pre-Departure Course, just login to your Blackboard account:
Step 1: Go to https://bbprod.stjohns.edu
Step 2: Login (your user name and password will be the same as St. John’s Central)
Step 3: Click on the “Global Studies Orientation” course link
Step 4: Get started!
Remember, the deadline to complete the Blackboard course is the date of your Visa & Forms Submission Session if you're a semester student, or your Site-Specific Orientation meeting if you're in a Faculty-Led program. You will not be able to participate on the Global Studies program until you have completed the Blackboard course.
*Visiting students – Your login info will be emailed to you once you are registered.
Deadline: ASAP – but not until your program/rotation has been confirmed!
Purchasing an international plane ticket can be an expensive proposition, but planning ahead can help to lessen the hit on your wallet. Here's what we suggest:
Don't book your flight until we know whether or not the program will run!
Approximately 6 weeks prior to the program departure date, you will receive a "green light" email confirming that the program is running and what the next steps are - including detailed flight information and instructions. Don't book your flight until you receive this communication from us.
All passport students are required to purchase a group flight ticket. We will be reserving the group flight; all you need to do is pay for the ticket!
St. John's Subsidy Program (Semester Programs Only)*
All St. John's students participating in semester programs are eligible for a special subsidized airfare rate through our travel agent, STA Travel. The rates listed below are current but are subject to change without warning, so book now to get the best rate!
Discover the World (all rotations): $1025
Rome Semester (Ozanam Program): $1250
Rome Semester: $975
Paris Semester: $725
Book your Flight with an STA Travel Agent
Monday, October 27 (Sullivan Cafe) 12:00 p.m. – 4:00 p.m.
Friday, October 31 (DAC 401) 10:00 a.m. – 2:00 p.m.
*Bring your passport and the credit/debit card that will be used to book the flight.
The $25.00 International Student Identity Card (ISIC) card will be automatically added to your final total at the time of booking. If you would like more information on the services this card provides, please click here: http://www.isic.org/
Book your Flight Online
Click here for instructions on how to book your flight online. Please note that this is not an immediate booking, you will be submitting a flight booking request to an STA Travel Agent. The STA Agent will determine your eligibility and send you an itinerary with instructions on how to contact the travel agency to pay for the flight.
*Visiting students are not elibile for the flight subsidy but they can still book their flight through STA Travel.
If You're Not Going Through STA Travel
Students who choose not to take advantage of the flight subsidy program should be aware of the following information on international air travel:
The program start date for all spring semester programs is Tuesday, January 13. No students will be permitted to enter any campus prior to that date, so plan accordingly (flights arriving on the 13th will usually leave the US on the evening of the 12th).
Similarly, all students must exit the campus or residence on their program's end date. If you book a flight that leaves later than that date, be sure to also book a hotel or hostel.
This may seem obvious, but the earlier you book, the better; be aware that flight prices will increase sharply as the departure date approaches.
All semester program students are responsible for registering for their own classes. But don't worry, we'll give you all the details on how to do that. You'll be receiving an email from our office with full instructions on registering for your semester classes. The email will include a list of all the classes you were approved for by your dean, as well as a registration "cheat sheet" that lists the CRN for each class and the process for entering everything into UIS. Please note that you'll also be responsible for registering for any online classes you plan to take, so don't forget about them! If you have any questions about the registration process, or if you don't receive a registration email, just call our office at 718-990-6105 or email: firstname.lastname@example.org.
All short-term program students will be registered for their course by the Office of Global Studies.
View course descriptions for all the courses offered abroad. If you would like to add or drop courses, or if you have any questions about the courses you signed up for, please feel free to contact our office via email or at 718-990-6105.
All students who wish to take a language class while abroad are required to receive approval from the Department of Languages and Literatures prior to departure.
Book lists for Global Studies programs are different from book lists for courses on the New York campuses. Please make sure you check the book lists for your program before departing for your semester abroad - they should be available for download here by early December.
The Academic Calendar for the Global Studies programs is different from the calendar for the New York campuses. Please make sure you are using the Academic Calendar for our programs before making any travel plans for you or your family.
*Visiting students – You will be registered for your classes by the Office of Global Studies
Each week, beginning on October 1, we'll publish a newsletter with important information on upcoming deadlines, advice on visa applications, travel tips, and other helpful suggestions for you. If you're not receiving this newsletter (and you've checked your junk mail), please let us know as soon as possible to ensure we have accurate contact information for you.
Staying in Touch
Having a cell phone that works internationally is a great way to communicate with all of your friends in the program and a necessity in emergency situations. It's also strongly recommended for all program participants. The good news is that, with the right information, getting an international cell phone can be a relatively quick, painless and (if you plan well) inexpensive process. Here are some options:
Traveler Cell Phone Providers
Some companies specialize in providing cell phones to international travelers. Many of these companies will offer you a cell phone and/or SIM cards for use abroad, a local phone number in the countries you'll be traveling in, and rates that are competitive with local providers.
Local Pre-Paid Cell Phones
It's generally cheap and easy to find a pre-paid phone in each location that you'll be studying in, and you'll have the comfort of knowing that you won't be shocked by a large phone bill at the end of the semester. Buy as much as you think you'll need at the beginning and re-fill as necessary. Keep in mind, though, that you will not be able to get your money back for pre-paid minutes not used. Another drawback is that you will not have a cell phone upon your arrival in your first country.
Using Your Current Cell Phone
Depending on the type of cell phone and carrier you have, it may be possible to use your US cell phone overseas. Options include setting up an international plan with your US-based carrier (this can be costly, so make sure you're aware of all fees and rates included) and purchasing a local SIM card that will work in your current phone.
Deadline: Ongoing until your departure, but it's never too early to get started!
You’re about to take advantage of a wonderful opportunity, but in addition to all the fantastic academic, cultural, and personal experiences you’ll have, study abroad comes with challenges. In addition to learning about your program, our campuses, and all the places you plan to visit, be sure to research culture shock and anything else of importance to you, such as race, gender, religion, diet, or dating abroad. You’ll be better prepared when you arrive and better able to enjoy the high points while meeting difficulties as they arise. For excellent safety and health information, we encourage you to visit the State Department’s general travel and “Students Abroad” websites, among others. Closer to home, the Global Language and Cultural Center (Queens Campus, St. John Hall) is a great resource to learn about local culture.
Looking for tips and advice specifically catered to St. John's programs? Our Student Guide was created by students who returned from Global Studies programs and wanted to pass on the wisdom they gained to future participants. It includes helpful tips on preparing for your experience, making the most of your time abroad and dealing with the challenges that travelers sometimes face, and it’s a definite must read!