Role of Faculty
As faculty leaders, there are several steps you must take to make your program a success. Below is an outline:
Prior to your departure, you have certain obligations to your program. Please keep the following in mind:
- Provide OGS with a draft itinerary.
- Provide OGS with a detailed, final itinerary before departure. This should include the names, telephone numbers and addresses of accommodations abroad and the name of the emergency contact person(s) in the host country.
- Attend the Provost-mandated faculty pre-departure orientation. Please see: Faculty Pre-Departure PowerPoint Presentation.
- Lead the site-specific orientation for your program.
- Review information from the CDC, the Department of State, and best practices in the field of study abroad.
During the Program
Once you have reached your destination, please keep in mind the following expectations:
- Be accessible to students at all times. Make sure students have your contact phone number and designate a meeting spot in case of emergencies.
- Call OGS as soon as all students have arrived safely at your destination.
- Report any emergency situation to OGS (For a point of reference, please refer to Faculty Pre-Departure PowerPoint Presentation).
- Accompany students on all program-related site visits and excursions.
- Keep all receipts for reimbursement.
Upon arrival back in NY, there a few final housekeeping items that you will need to complete.
- Submit grades in a timely fashion, generally within 72 hours of arrival in New York.
- Submit a T&E form within 30 days of program completion.
- Stay in contact with your students. Send your group a brief message telling them how much you enjoyed getting to know them. You might even want to include a group picture.
To help ensure a successful program, below are some tools for success:
- Be proactive in the recruitment of students.
- Welcome students who have applied to your program (OGS will provide you with weekly enrollment updates which will include email addresses) by sending them information about the program and yourself.
- Take advantage of information sessions which will provide you with a platform to "sell" your program.
Role of Office of Global Studies
OGS will assist you with every step of your program. Below are just a few of many items you can expect our office to handle. OGS will:
- Provide Public Safety with information about your program to ensure that your location has been vetted through the State Department and other experts on local safety.
- Set the program fee, which typically includes accommodations, meals, local transportation, and site visits. Airfare and tuition are separate costs.
- Assist with all program logistics.
- Register students.
- Assist with recruitment of students by posting information about your program on our website, placing ads in the Torch and on e-boards, scheduling information sessions, and sending limited e-mail and paper mailings.
- Prepare weekly updates on course enrollments for your review.
- Offer general pre-departure orientations for students and pre-departure orientations geared for faculty.
- Arrange, schedule and attend site-specific, pre-departure orientations.
- Supply you with a cell phone (where cell phone service is available) for use abroad, with preprogrammed emergency numbers.
- Provide you with emergency contact and medical information for students.
- Enroll you for medical and emergency evacuation insurance at no additional cost.