Roles

Role of Faculty

As faculty leaders, there are several steps you must take to make your program a success.  Below is an outline:

Pre-Departure
Prior to your departure, you have certain obligations to your program.  Please keep the following in mind:

During the Program
Once you have reached your destination, please keep in mind the following expectations:

  • Be accessible to students at all times. Make sure students have your contact phone number and designate a meeting spot in case of emergencies.
  • Call OGS as soon as all students have arrived safely at your destination.
  • Report any emergency situation to OGS (For a point of reference, please refer to Faculty Pre-Departure PowerPoint Presentation).
  • Accompany students on all program-related site visits and excursions.
  • Keep all receipts for reimbursement.

Post-Program
Upon arrival back in NY, there a few final housekeeping items that you will need to complete.

  • Submit grades in a timely fashion, generally within 72 hours of arrival in New York.
  • Submit a T&E form within 30 days of program completion.
  • Stay in contact with your students.  Send your group a brief message telling them how much you enjoyed getting to know them.  You might even want to include a group picture.

To help ensure a successful program, below are some tools for success:

  • Be proactive in the recruitment of students.
  • Welcome students who have applied to your program (OGS will provide you with weekly enrollment updates which will include email addresses) by sending them information about the program and yourself.
  • Take advantage of information sessions which will provide you with a platform to "sell" your program.

Role of Office of Global Studies

OGS will assist you with every step of your program.  Below are just a few of many items you can expect our office to handle.  OGS will:

  • Provide Public Safety with information about your program to ensure that your location has been vetted through the State Department and other experts on local safety.
  • Set the program fee, which typically includes accommodations, meals, local transportation, and site visits.  Airfare and tuition are separate costs.
  • Assist with all program logistics.
  • Register students.
  • Assist with recruitment of students by posting information about your program on our website, placing ads in the Torch and on e-boards, scheduling information sessions, and sending limited e-mail and paper mailings.
  • Prepare weekly updates on course enrollments for your review.
  • Offer general pre-departure orientations for students and pre-departure orientations geared for faculty.
  • Arrange, schedule and attend site-specific, pre-departure orientations.
  • Supply you with a cell phone (where cell phone service is available) for use abroad, with preprogrammed emergency numbers.
  • Provide you with emergency contact and medical information for students.
  • Enroll you for medical and emergency evacuation insurance at no additional cost.