Position Title: Facilities Conference
Assistant
Dates of Employment Term: May - August, 2013
Location of Employer: Office of Conference
Services
Job ID: S03269-325F
Candidates will only be considered for this position if the
following information is received:
1. Completion of the online student worker
application.
2. Submission of the resume to the the required email
address.
3. Completion of the questionnaire (see link at
right).
Completed applications, to include the questionnaire and
resume submission, must be received by the Conference Services
Department before February 20, 2013.
Job Summary: Facilities Conference Assistants
provide support service to the Office of Conference Services as
part of a team of Student Conference Assistants during daily work
shift in executing the duties and responsibilities in the area of
Facilities operations in support of summer conferences.
Conference Services Supervisor: Ayisha Kaul, Event
Coordinator
Responsibilities:
o Attend required weekly training sessions in May
o Act as liaison between Office of Conference Services and
other on-campus departments including but not limited to Facilities
Services, Public Safety, Information Technology/ Classroom Support,
Chartwells and Residence Life.
o As part of a team of student workers, provides support to
conference groups in their use of classrooms and meeting spaces and
the associated IT and A/V equipment
o Provide exceptional, courteous and knowledgeable customer
service to ensure successful outcomes for guests
o As part of a team of student workers, provides support to
conference groups in their use of classrooms and meeting spaces and
the associated IT and A/V equipment
o As part of a team of student workers, provides set-ups and
tear downs of tables, chairs, platforms, podiums, etc.
o Conduct inspections of classrooms and event spaces. Provide
re-sets of desks and furniture to ensure furniture meets the
default capacity matrix and layout diagrams. In addition,
evening shift will utilize checklist for Facilities protocols to
support “green processes” for efficient use of energy and
utilities.
o Document and report facilities and equipment deficiencies to
the Front Desk staff for creation of work tickets for correction
and track cleaning and repairs as requested.
o Inspect associated IT and A/V equipment in classrooms and
meeting spaces. Document and report deficiencies to Classroom
Support for correction.
o Assist with the operation of the Game Room and Recreation
Sports program
o As part of a team of student workers, provides custodial
support in the Dining Halls during peak usage periods at breakfast,
lunch and dinner. Support with set-ups of tables and chairs
for evening social activities in Dining Halls
Qualifications:
o Exceptional organizational skills
o Flexibility to work mornings, afternoons, nights and
weekends a plus
o Flexibility to handle responsibilities assigned to meet the
needs of clients and the department
o Ability to work well with a team of peers
o Ability to respond to unexpected problems and/or
concerns
o Ability to express oneself clearly and in a professional
manner
o Proficient in basic computer knowledge:
o Microsoft Word, Excel, Power point
o Classroom computer log-in
o Turning on classroom proxima and lowering screen
o Hooking up a laptop to a classroom computer
o Accessing information from USB drives
o Turning on audio in classrooms
o Ability to compute minor mathematical calculations
o Ability to lift/carry objects weighing up to 50 pounds
o Ability to move bins weighing in excess of 100 pounds with
the assistance of a team
o Willingness to work collegially with other Conference
Services personnel and Conference Assistants
o Willingness to be on the front-line of communications on
behalf of St. John’s University’s Office of Conference Services
Student workers may not work more than 20 hours per week
during the academic year. The Office of Conference Services cannot
guarantee full-time hours for all shifts during the summer months
(May - August). Employee’s summer hours may range between 20
hours and 35 hours per week.
In addition to completing the online student worker
application, applicants MUST complete the questionnaire (see link)
and submit it along with their resume to csevents@stjohns.edu