Title
Secretary to the Associate Dean for Pharmacy Programs
Department
College of Pharmacy and Allied Health Professions
Campus
Queens
Job Description
This individual is employed as a staff member in the Office of the
Dean, College of Pharmacy and Allied Health Professions and works
under the direction and supervision of the Associate Dean for
Pharmacy Programs and indirectly under the Office Manager, Office
of the Dean, College of Pharmacy and Allied Health
Professions.
Responsibilities- Effectively communicate both orally and in writing on behalf of
the Associate Dean with students, faculty, administrators and other
internal and external constituents.
- Maintain Pharmacy program databases using Excel and
Access.
- Develop an understanding and effectively use the University’s
Banner system.
- Maintain and manage the Office’s confidential filing
system.
- Effectively complete all word processing requests in a timely
manner.
- Assist with the scheduling of student curricular blocks each
semester.
- Maintain College databases that are utilized for accreditation
standards.
- Follow and abide by all policies and procedures enacted by both
the University and the College of Pharmacy and Allied Health
Professions.
- Support the Office of the Dean, when required, for activities
not related specifically to the Associate Dean for Pharmacy
Programs (Staffing the reception areas, coverage of the Dean’s
Office during vacations, coverage at events off hours related to
the College, assistance with College specific initiatives,
etc.)
- Assist the Assistant Dean for Experiential Pharmacy Programs
when needed.
- Assist the Associate Dean for Pharmacy Programs with other
tasks as directed.
Qualifications- One to three years of Secretarial Experience.
- Possesses excellent computer skills with extensive knowledge of
database, spreadsheet and word processing (Word, Excel and Access)
applications.
- Demonstrates effective oral and written communication
skills.
- Has the ability to work well with others at various
levels.
Salary
Salary commensurate with your qualifications, experience, and
contingent upon the departmental budget.
Submitting for this Position
Please send a cover letter and a resume to work@stjohns.edu and
Reference Job 1079 in the subject line.