Title
Coordinator of Auxiliary Services
Department
Auxiliary Services
Campus
Queens
Job Description
The Coordinator will report to the Executive Director of Auxiliary
Services and Conference Services in a shared role. During the
academic year primary responsibilities will be with Auxiliary
Services while this will be reversed with primary focus in
Conference Service areas during the summer months reporting to the
Executive Director of Conference Services.
Auxiliary responsibilities
Assist Executive Director with daily operations.
- Work with Auxiliary partners to improve and enhance product and
service offerings.
- Effective marketing to students and community.
- Coordinate announcements through Torch, Web digest and STJ
Central.
- Monitor survey results to identify service areas requiring
attention.
- Identify new and enhanced products and services to improve
survey responses and scores.
- Attend seminars and conferences focusing on Auxiliary
areas.
- Monitor dining facility inspections front and back of
house.
- Daily walk-though’s of dining and bookstore facilities on
Queens campus.
Bi-monthly visits to Staten Island and Manhattan to review
Auxiliary areas. - Coordinate with Facilities and Food service contractor on items
requiring attention. Perform follow up on all outstanding
requests.
- Report to Auxiliary Services Executive Director on all items
not addressed timely.
- Supervise student workers in scheduling facility inspections
and reviews.
- Prepare weekly summary of facility inspections.
- Kitchen equipment maintenance and repairs.
- Review with Food Service contractor all repairs estimated in
excess of $500
- Identify cost effective replacements versus repairs for review
with Executive Director. Acquire minimum of three quotes for
replacement equipment for review.
- Coordinate with Facilities Services required utilities and
installations for new/replacement equipment.
- Requires a flexible schedule to support varied events and
programs including evenings and weekends.
- Be knowledgeable of Auxiliary contracts to ensure deliverables
are met by contractor\/vendor.
- Attend Food and Campus Advisory meetings in Manhattan and
Staten Island representing Auxiliary Services.
- Attend catering functions and University events supported by
Auxiliary service partners.
- As needed, attend meetings requiring Auxiliary Services review
and participation.
- During summer months continue to monitor dinning facility
inspections and services with primary attention on Montgoris and
conference group areas
Conference Services
responsibilities
- Prepare residence halls for occupancy and perform quality
assurance inspections prior to guest check ins.
- Maintain daily contact with Facilities Services staff to ensure
building cleanliness and maintenance in common areas in the
Residence Village and meeting facilities.
- Coordinate and supervise the setup of meeting rooms as required
for each conference.
- Manage the conference catering and dining schedule in Montgoris
hall and other dining facilities and conduct daily inspections of
these facilities.
Qualifications
Salary
Salary commensurate with your qualifications, experience, and
contingent upon the departmental budget.
Submitting for this Position
Please send a cover letter and a resume to opportunities@stjohns.edu
and Reference Job 1071 in the subject line.