Is there a performance review process for
staff and administrators?
Yes. In order to ensure that all employees have clear objectives
and an understanding of what is expected, managers review their
performance formally once a year and informally at mid-cycle and
throughout the year. At St. John’s, we call our performance
management system Partnership
for Performance (PFP). The cycle runs from June through May
each year and all full and part time administrators and full time
staff employees are included. Part time staff will be eligible
effective June 1, 2009.
How can I learn more about the performance
For more information, refer to
policy #202 in the
HR Policy Manual, or click on the appropriate link below to
access the PFP Review form. PFP training is offered for employees
and for supervisors. View the Training Calendar or register here.
What should I do if my manager has not met with me to discuss my
We recommend that you ask your manager when you can expect your
performance review. If your manager hasn’t received a ‘PFP Manager
Toolkit’, he or she should contact HR Services.
Should I complete a Self-Assessment and
submit it to my manager at the end of the cycle?
Yes. While it’s not required, we recommend that every employee
complete a Self-Assessment on the actual PFP form and submit it to
their manager at the completion of each PFP cycle (at the end of
May each year). This gives the employee an opportunity to actively
play a part in the process.
If someone on my staff resigns, what must
Contact HR Services, send the
resignation letter and PCF to HR Services. HR Services will forward
the forms to Payroll for processing and contact the employee for an
Exit Interview. Refer to
policy #125, Separation from Employment in the
HR Policy Manual for a supervisor’s responsibilities when an
When an employee leaves, what do I do with
his/her keys, equipment, ID Cards and Parking Pass?
Keys and parking passes should be returned to Public Safety. The ID
card should be sent to the Storm Card Center with a note explaining
that the employee has terminated. All computer and
telecommunication equipment that belongs to the University (such as
laptop, pager, cell phone, etc) should be retrieved from the
employee and kept in the department or returned to Information
Technology, as appropriate. If you need access to your former
employee’s hard drive or email, please contact HR Services who will
then work with IT.
What happens with the information that is collected during the Exit
Responses to the Exit Interview Questionnaire are maintained in a
confidential file. Responses are tracked on an aggregate
department-level basis for the purpose of assessing trends to
strengthen employee retention efforts.
What should I do if I receive a call to
verify employment for an active or former employee?
It is the University's policy to verify only job title and dates of
employment. Salary information will be verified only with the
employee's written authorization and signature. It is against
University policy to provide references or verifications for your
employees. If you get a call or receive a fax requesting employment
verification, please refer the call as follows:
- Staff and Administrators - refer caller to HR Services at (718)
- Full-time Faculty and GA's - refer caller to Faculty Records at
- Adjunct Faculty, Professional Tutors and Workshop Supervisors –
refer caller to Faculty Records at (718) 990-1513
- Student Worker inquiries - forward to Recruitment at (718)
How do I know if I am eligible for Tuition
All full time administrators and staff are eligible for Tuition
Remission. The spouse, qualifying children or eligible designee of
full-time administrators and staff are also eligible to receive
this benefit. You can apply for these benefits online each semester
via the St. John’s login UIS system. Guidelines for staff and
administrators are located in the
HR Policy manual,
policy #608A and guidelines for spouse and dependents are
policy #608B. For all Financial Aid inquiries, please contact
the Office of Financial Aid at (718) 990-5745. For any eligibility
questions, call HR Services at (718) 990-1502.
How many vacation days do I accrue each
During the first five years of employment, staff employees accrue
vacation days at a rate of .83 days per month, a total of 10 days
per year. Staff employees with greater than 5 years of employment,
should refer to the Employee Handbook for their accrual rate.
Administrators accrue vacation days at 1.83 days per month, a total
of 22 days per year. New employees begin accruing vacation in the
month of their first paycheck. If requesting a vacation day, you
must complete a Vacation Request Form and obtain