Where can I find out about University
policies that affect my employment?
The Employee Handbook contains the policy summaries and employment
information that pertain to all University staff and
administrators. The handbook is online and can be found on the
Human Resources website, and on the employee page of St. John’s
Central, or you can click here. Your supervisor has a
hard copy of the Human Resources Policy Manual, and these policies
can be accessed by you on St. John’s Central.
What information is in the HR Policy
The manual contains policy information for administrators and
staff in the following areas: Employment; Employee Training,
Development, and Performance Management; Compensation; Time Off;
Leave; Benefits; Employee Relations; Work Environment; Information
Technology; and Operating/Administrative policies.
I am a faculty member; does the Human
Resources Policy Manual apply to me?
No. The manual was written primarily for staff and
administrators. There are some policies in the manual, however,
that may also apply to faculty, such as the Policy against
Discrimination and Sexual Harassment. The “Scope” at the beginning
of each policy identifies who is covered. For HR policies that
apply specifically to faculty members, refer to HR Policies for
Faculty on the faculty page of St. John’s Central. If you are a
faculty member who supervises administrative or staff employees,
you should familiarize yourself with the policies in the Manual for
staff and administrators. You can access the policy manual online
via the Employee page of St. John’s Central.
Who is issued an HR Policy
Supervisors are provided with the Policy Manual in hard copy, and
it is updated every year or as needed. If you are a supervisor, who
is responsible for managing staff and/or administrators, and you do
not have a Manual, please call 718-990-1400 to be issued one. The
online HR Policy Manual is also available on the employee page of
St. John’s Central.
How are employees notified of new policies
or policy updates?
Periodically, the Office of Human Resources updates existing
policies and develops new policies. Once an update or new policy
has been approved, it is posted to the HR Policy Manual online,
accessible via the St. John’s Central employee page. To see if a
policy has been recently updated, check the Recent Policy
Updates page. Once a year, or as needed, hard copies are
issued to supervisors so that they can replace the old policies in
their Policy Manuals. When a policy has been updated, a general
notice is sent out on the Web Digest. The Employee Handbook online
is updated periodically to reflect current policies and related
What is the role of the Policy Review
Committee and who are the members?
The Policy Review Committee represents broad University leadership,
and includes: the Provost; Executive Vice President for Mission and
Branch Campuses; Executive Vice President and COO; Vice President
and Secretary of the University; General Counsel; and Human
Resources representation that includes the SVP for Human Resources
and Planning, the Associate Director of Employee Relations and
Compliance; and the Manager of Policy Development and Employee
Communications. The Committee's purpose is to review and approve
University policies affecting administrators and staff for
inclusion in the Human Resources Policy Manual. The Committee is
involved in policy development efforts and reviews policy
Does the Human Resources Policy Manual,
which was introduced in April 2001, replace the small blue Handbook
for Staff Personnel and the red Fringe Benefits and Other
Information guide for administrators?
Yes. The Human Resources Policy Manual for Administrators and Staff
is the comprehensive and current resource for university-wide
policies and information that apply to staff and administrators.
Its contents replace that of all earlier publications, which
contained only limited information.
What do I do if I have questions about
something that is written in the Human Resources Policy
A “Responsible Office” is designated in the header of each policy.
The office identified is responsible for administering that policy,
and is the one you should contact if you have
questions. General questions can be directed to HR Services at
Who do I contact to suggest a new policy
or policy revision or if I find an error?
You are encouraged to discuss suggestions with your supervisor
first. He or she may have valuable thoughts and input. You can also
contact the office responsible for such a policy. If you notice an
error in a policy, please contact HR Services at 718-990-1502.
Who do I contact if I disagree with a
You are encouraged to discuss your disagreement with your
supervisor first. If you do not feel that you have been able to
resolve your issues in this way, you should follow the procedures
listed in the
Complaint Resolution policy, #701.