Where can I find out about University
policies that affect my employment?
Your supervisor has a copy of the Human Resources Policy Manual,
and you can also access all the policies online on the St.
John’s Intranet. All staff and administrators are
provided with an Employee Handbook in hard copy. If you do
not have a handbook, please call (718) 990-1400 to receive one.
What information is in the HR Policy
contains policy information for administrators and staff in the
following areas: Employment; Employee Training, Development, and
Performance Management; Compensation; Time Off; Leave; Benefits;
Employee Relations; Work Environment; Information Technology; and
I am a faculty member; does the Human
Resources Policy Manual apply to me?
No. The manual was written primarily for staff and
administrators. There are some policies, however, that may
also apply to faculty, such as the Policy Against Discrimination
and Sexual Harassment. The “Scope” at the beginning of each
policy identifies who is covered. If you are a faculty member
who supervises administrative or staff employees, you should
familiarize yourself with the policies in the Manual. You can
access the policy manual online on the St.
Who gets a Policy Manual?
Supervisors are provided with the Policy Manual in hard copy.
If you are a supervisor and you do not have a Manual, please call
(718) 990-1400 to be issued one.
How am I notified of new policies or
Periodically, the Office of Human Resources updates existing
policies and develops new policies. Once an update or new
policy has been approved, it is posted to the HR Policy Manual
online. Once a year, or as needed, hard copies are issued to
supervisors so that they can replace the old policies in their
Policy Manuals. When a policy has been updated, a general
notice is sent out on the Web Digest. Employee Handbooks are
updated and redistributed about every 2-3 years.
What is the role of the Policy Review
Committee and who are the members?
The Policy Review Committee represents University leadership of the
broadest spectrum, and includes: the Provost; the Executive Vice
President for Mission and Branch Campuses,; the Executive Vice
President and COO; the Vice President and Secretary of the
University; General Counsel. It also includes three
representatives from the Office of Human Resources: the Senior Vice
President; the Director of Employee Relations and Compliance; and
the Manager of Policy Development and Employee
Communications. The Committee's purpose is to review and
approve University policies affecting administrators and staff for
inclusion in the Human Resources Policy Manual. The Committee
is involved both in policy development efforts and policy updates
Does the Human Resources Policy Manual,
which was introduced in April 2001, replace the small blue Handbook
for Staff Personnel and the red Fringe Benefits and Other
Information guide for administrators?
Yes. The Human Resources Policy Manual for Administrators and
Staff is a more comprehensive and current resource for
university-wide policies and information that apply to staff and
administrators. It’s contents replaces that of both the
earlier publications, which contained only limited information.
What do I do if I have questions about
something that is written in the Human Resources Policy
A “Responsible Office” is designated in the header of each
policy. The office identified is responsible for
administering that policy, and is the one you should contact if you
have questions. For your convenience, a complete contact list
of Responsible Offices and Extensions is located toward the front
of the manual.
Who do I contact to suggest a new policy
or policy revision or if I find an error?
You are encouraged to discuss suggestions with your supervisor
first. He or she may have valuable thoughts and input.
You can also contact the office responsible for such a
policy. If you notice an error in a policy, please contact
Human Resources at 718-990-2601.
Who do I contact if I disagree with a
You are encouraged to discuss your disagreement with your
supervisor first. If you do not feel that you have been able
to resolve your issues in this way, you should follow the
procedures listed in the
Complaint Resolution policy, #701.