Employer Tuition Reimbursement Guide

This guide is to assist students who receive tuition reimbursement from their employer or who receive external scholarships.

Employer Tuition Reimbursement and External Scholarship Programs for Undergraduate and Graduate Studies

St. John’s University encourages all students who are entitled to tuition reimbursement from their employer or who are receiving external scholarships to follow the simple steps outlined below:

  • Register for courses.
  • Submit a signed letter on company/scholarship letterhead stating exactly what the employer/scholarship organization will pay (i.e. tuition, tuition and fees, etc.). The letter must specify your name, social security number and the semester being covered. The letter should be submitted prior to the issuance of your tuition bill.
  • The dollar amount provided by your employer/scholarship organization will be deducted from your tuition bill.
  • Mail in the top portion of the bill with a check or money order for the remaining amount due in order to complete the registration process. If the amount is zero, the top portion of the bill must still be mailed to complete the registration process and secure your classes.
  • A “paid” receipt will be sent to you by the Office of Student Financial Services showing your class schedule.

Note: If you wish to submit a letter from your employer/scholarship organization after the issuance of your tuition bill, you must see Mary Verrone in the Office of Student Financial Services on the Queens campus, or Theresa Cantarella in the Office of Student Financial Services on the Staten Island campus to have the dollar amount deducted from your bill. You must then complete registration.

  • If your employer/scholarship organization requests that we bill them, we do so once the semester has started. It is your responsibility to ensure that payment is received by St. John’s University.
  • If your employer/scholarship organization reimburses you after the semester is completed, it is your responsibility to submit your grades and any necessary paperwork as soon as the semester is over in order to ensure that reimbursement is promptly received. Checks or money orders should be made payable to St. John’s University and submitted to Mary Verrone in the Office of Student Financial Services on the Queens campus. Both Queens and Staten Island students should submit payment directly to Mary Verrone.

If payment is not received for the semester below by the indicated date, your credit will be canceled:

Fall: February 28
Spring: June 30
Summer: October 1

AFTER TWO LATE PAYMENTS, NO FUTURE COMPANY LETTERS WILL BE ACCEPTED.

Note: If you drop courses during a semester, you are immediately responsible for all charges relating to this drop. In these cases, payment should be made directly to the Office of Student Financial Services.

***IMPORTANT***
In conjunction with company reimbursement/external scholarships, your University funds may be adjusted. These procedures must be adhered to each semester.  A new letter from your employer/scholarship organization is required each semester/summer session.

Contact Information

Queens Campus
St. John’s University
Office of Student Financial Services
Newman Hall
8000 Utopia Parkway
Queens, NY 11439
Tel 718-990-5322
Fax 718-990-7553

Staten Island Campus
St. John’s University
Kelleher Center
300 Howard Avenue
Staten Island, NY 10301
718-390-4453