FACULTY NOTICE: Final Grade Submission

As we approach the end of the semester, I remind you that a grade must be submitted for every student in your class within three days (72 hours) of the final examination.  All grades are due no later than Thursday, December 20, 2012.

I am very grateful for your dedication to our students.  Providing a grade in a timely fashion not only satisfies our students’ legitimate right to know their status, it is also indicative of our faculty’s strong commitment to the vital teaching-learning process that we proudly proclaim in our University Mission Statement.

View the online glossary of available grades. Every student must receive one of the available grades within 72 hours of the scheduled final exam date.  Because of this, I ask the Registrar to inform the academic deans of faculty with outstanding grades so that they might monitor the progress of the fulfillment of this essential faculty responsibility.

Should you have specific questions about grading policies in your college, please contact your Dean’s office for guidance.  For general guidance, please take note of the points below:

• There is no grade of INCOMPLETE for undergraduate students.  This policy was reconfirmed by the University Senate on February 12, 2007.  Therefore, an undergraduate student who has not completed all course assignments must be graded based upon the work completed to that point.  Naturally there may be exceptions necessary in the case of illness, severe hardship or other challenging circumstances.  Please contact your Dean’s office for assistance with those rare situations.
• It is important for faculty to be aware of the difference between a grade of F and a grade of UW.
  • A grade of F (Failing) is awarded to a student who completes the course but fails to achieve the course objectives. For example, a student who attends a course the entire semester but fails to meet the preset criteria for success or fulfill course requirements (does not submit required term papers or portfolios, etc.) is eligible to receive an F.
  • A UW (Unofficial Withdrawal) may be assigned, at the instructor’s discretion, in cases in which there is insufficient basis to determine an earned grade. For example a professor may consider submitting a grade of UW in a situation when a student who did not officially withdraw from the course fails to participate in course activities through the end of the semester (stopped attending class, etc.). A student may not request a grade of UW.

Should you have further questions concerning the University grading policy, please contact the University Registrar, Ms. Joanne Llerandi at extension 1487. Thank you very much.