Each position is up for election, and is a one-year term
position. If you are interested in running for an Executive Board
position, please look at the descriptions of each position below
and refer to the GSA Constitution for additional information. Also,
please contact gsa@stjohns.edu
for any questions, concerns, and nominations.
The Executive Board
The overall activities of the GSA shall be coordinated by an
Executive Board consisting of the President, Vic-President,
Treasurer, Secretary, and University Senator. The remuneration of
the Executive Board (and Cabinet) are described in Article XV of
the GSA Constitution. The Executive Board and Cabinet will have an
official meeting at least once a month. Emergency meetings can be
called by the President, alone. Members of the Executive Board may
not be members of the Graduate Assembly. Members of the Executive
Board may not hold any other office enumerated in Article V without
a 2/3 vote of the Graduate Assembly.
The term of Office, Election Procedures, Dates and Methods, as
well as Eligibility, are elaborated in Article XV of the GSA
Constitution.
The Executive Board is established for the purpose of:
- discussing and developing the policy of the GSA
- bringing information from the university governance structure
to the GSA
- relaying information from the GSA to the university governance
system
- communicating the concerns of the students that they represent,
working toward developing solutions with administration and
faculty, and addressing these concerns.
The President
The President of the Graduate Student Association shall have the
following powers and duties:
- to preside over Executive Board meetings
- to preside over Graduate Assembly meetings
- to preside over Cabinet meetings
- to be ultimately responsible for the oversight of the
operations of the GSA, coordinating GSA efforts so as to
continually improve graduate education and conditions at St. John's
University
- to function as the primary spokesperson for the graduate
student community and shall endeavor to represent the community at
appropriate functions
- to serve on at least one university committee or
commission
- to ensure that all paid GSA Executive Board positions, the GSA
Office Assistant, and the GSA Budget Committee Chair receive their
remuneration by at least the end of the first month of each
semester, and that the rest of the paid GSA positions receive
their remuneration upon the completion of their duties for that
semester
The Vice-President
The Vice-President of the Graduate Student Association shall have
the following powers and duties:
- to act as the parliamentarian at the meetings of the Graduate
Assembly. The duties of a parliamentarian will be to ensure the
adherence to parliamentary procedure
- to assume the duties of the President in the President's
absence
- to attend Executive Board meetings
- to distribute GSA information to GSA Assembly members via the
GSA Assembly member listserv
- to ensure adequate graduate student representation on all
university committees and commissions
- to serve on at least one university committee or
commission
- to be responsible for all GSA programs, including oversight of
the Travel Fund program, graduate research and development program,
research symposium, graduate student of the month, Graduate and
Professional School Day, and other GSA-related programs
The Treasurer
The Treasurer of the Graduate Student Association shall have the
following powers and duties:
- to establish records in accord with the accounting system of
St. John's University, maintain those records throughout the year
and submit them for an audit when requested by the Central
Accounting Office
- to present a detailed report on the finances of the GSA at each
Graduate Assembly meeting
- to be responsible for a tentative, year-beginning budget report
to the Graduate Asembly on how GSA monies will be spent
- to lead the Executive Board in its responsibility for the GSA
budget and other fiscal activities of the GSA
- to ensure all bills related to GSA activities are on time
- to serve on at least on university committee or commission
The Secretary
The Secretary of the Graduate Student Association shall have the
following powers and duties:
- to maintain the minutes of meetings of the Graduate Assembly
and Executive Board
- to compile and distribute reports to the Cabinet
- to maintain the records of the GSA
- to ensure that eagendas of meetings and minutes of meetings are
properly distributed to Assembly members and Officers of the
GSA
- to organize and receive absentee ballots and votes
- to ensure adequate representation of all departments at the GSA
Graduate Assembly meetings by soliciting volunteers from each
department to attend
- to distribute GSA information to all graduate students via the
GSA graduate student listserv
- to serve on at least one university committee or
commission
The University Senator
The University Senator of the Graduate Student Association shall be
elected annually from the entire graduate student body of all
colleges and campuses of St. John's University to the University
Senate. The Senator is responsible for communicating the concerns
of the students that they represent, working toward developing
solutions with administration and faculty, and addressing these
concerns. No one may hold the position of University Senator in
addition to any other office enumerated in Artlce V without at 2/3
vote of the Graduate Assembly.
In addition to duties on the University Senate, the duties of the
Senator shall include:
- completion of a minimum of six hours for the GSA per month
- attendance at University Senate Meetings
- completion of one office hour per week
- joining and working with at least one of the GSA committees by
the 4th week of their elected term
- serving as the President Pro tempore of the Graduate
Assembly