University Policies and Procedures

On Submission of Proposals for External Support

• Preparing Your Proposal (including the University's Proposal Authorization and Budget Summary Form)
• Institutional Endorsement and Proposal Submission
• Use of Humans (IRB) or Animals (IACUC)
• University Cost-Sharing and Matching Funds
• Financial Conflict of Interest Policy on Grants, Contracts and Sponsored Projects
• Project Authorization and Budget Summary Form and Financial Conflict of Interest Disclosure Form

Compliance

• Additional Compensation for Employees Working on Sponsored Programs
  The purpose of this policy statement is to clarify the requirements and procedures for additional compensation paid to employees on sponsored programs.* Pages 3 and 4 of the above document are available as a fill-able Microsoft Word form.  Download the form

• Addendum to the current Additional Compensation Policy - Effective April 30, 2013

All new requests for Additional Compensation on grants and sponsored programs must be submitted to the Office of Grants and Sponsored Research (OGSR) and will need to include the following additional documentation:
• Teaching Schedule (for faculty)
•  Log of Service Form 

Additional Compensation requests will not be processed or reviewed without this information. This new requirement will ensure all work related to additional compensation is being conducted in accordance with University policy, time and effort compliance, and sponsored program guidelines.

Please note the current documents needed for Additional Compensation requests are still required:

• Personal Change Form (PCF or EPCF) – Please refer to Lisa Tillmon x6345 in HR for  Electronic Personnel Change form
• OGSR Additional Compensation Pre-Approval Form.  Download the form

Please direct all questions about this policy to Jared Littman x2920or littmanj@stjohns.edu.

For additional reference refer to institutional policies http://www.stjohns.edu/academics/centers/grants/policy/policy.stj

• Time and Effort Reporting
• Project Director Responsibility for Students

Academic Issues Relating to Grants and Sponsored Projects

• Income Resulting from Patents, Inventions and Discoveries
• Policy and Administrative Procedures Governing Scientific Misconduct

Independent Contractor

• Independent Contractor Request Form (PDF) fomat