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Policy 307 - Paycheck Distribution

Section: Compensation
Policy Number: 307
Responsible Office: HR/Payroll
Effective Date: 01/18/00
Revised: 07/01/01; 04/28/04; 10/21/11; 07/13/17

Scope

This procedure applies to all employees paid either bi-weekly (staff and student employees) or semi-monthly (administrators, faculty, and graduate assistants). Distribution only applies to those employees who receive regular payroll checks. Employees with direct deposit will receive an email notification on or before the pay date and can view their paystub online.

Procedure

Paydays: The Director of Payroll establishes the bi-weekly (every other week) and semi-monthly (twice a month) pay schedule via the HR website at the beginning of each calendar year.

Early Release of Paycheck: Payroll checks may not be released without the prior approval of the Director of Payroll. Under no circumstance may checks be cashed prior to 8:00 a.m. on payday.

Distribution: All payroll checks for the Queens Campus will be held in the Payroll Office. Checks are available for pick up by authorized department staff or employee between the hours of 2:00 – 3:00 p.m. on the pay date.

Staten Island and Manhattan campuses – Payroll checks are sent interoffice to the Department/Dean’s offices. Employees may pick up their checks at their department.

Long Island campus – The Payroll Office mails payroll checks directly to employees’ check mailing address.

Pick-up: Any paycheck that is not picked up from the Payroll office by 3:00 p.m. on payday will be mailed to the employee’s check mailing address.

Responsibility: Payroll checks are sealed and mailed by the Payroll Office on payday. They contain confidential salary information and should not be opened or handled by unauthorized personnel. Any unsealed payroll checks should be reported to the Director of Payroll immediately. When checks are picked up for an entire department, the authorized department staff is responsible for securing the payroll checks and distributing them directly to the employee. Changes in authorized department staff or location should be communicated to the Payroll Office.

St. John's University, New York
Human Resources Policy Manual