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Policy 114 - Employment Classifications

Section: Employment
Policy Number: 114
Responsible Office: HR/Payroll
Effective Date: 04/01/01
Clarified: 10/01/02
Revised: 03/25/09

Employees of the University are classified as either Exempt or Non-exempt according to the provisions of the Federal Fair Labor Standards Act of 1938 (FLSA).

  • Non-exempt employees, as defined by the FLSA, are not exempt from Federal overtime requirements and must, therefore, be paid one and one-half their hourly rate of pay for every hour worked in excess of 40 hours in a workweek. Generally, these are staff employees and are on the bi-weekly pay cycle (26 pay periods). Refer to policy #310, Overtime, for more information on the calculation of overtime pay. For the University’s workweek, refer to policy #802.
  • Exempt employees are those who meet the law’s requirements for exemption from overtime compensation. Employees who qualify for exemption may be executive, administrative, professional, and outside sales employees, who meet certain tests regarding job duties and responsibilities and are compensated “on a salary basis” at not less than stated amounts. Generally, these employees are Administrators and are on the semi-monthly pay cycle (24 pay periods).

The University further distinguishes employees in the following ways:

Employee ClassificationWork ScheduleEligibility for Universitysponsored
Benefits
Full-timeEmployed on an ongoing basis, with a standard workweek of 35 hours.All
Reduced ScheduleWorks full-time hours, but for a period less than 12 months per year (i.e.: 9 or 10 months/yr.).All. Salary, paid time-off, and retirement plan are prorated.
TemporaryEmployed for a fixed duration, normally not to exceed six (6) months. Hours in a workweek may vary.None
Part-timeEmployed on an ongoing basisNone, unless employee exceeds 999 hours in an anniversary year, then employee is eligible to participate in a retirement plan.
Research Associates and Lab SupervisorsEmployed on an ongoing basisAll
Full-time SecurityStandard workweek of 37.5 hours operating on a 24/7 basis.All; special time off is restricted by the essential nature of the job function.
Full-time Building AttendantStandard workweek of 37.5 hours.All
Full-time TechnicalStandard workweek of 40 hours.All; for some positions, special time off may be restricted by the nature of the job function.
Maintenance/ServiceStandard workweek of 40 hours.All; for some positions, special time off may be restricted by the nature of the job function.
ChauffeurStandard workweek of 37.5 hours.All. Special time-off may be restricted by the nature of the job function.
Regular StudentsMay not exceed 20 hours per week during school year and 35 hours per week during breaks and vacation periods.None
College Work Study StudentsMay not exceed 20 hours per week during school year and 35 hours per week during breaks and vacation periods.None

 

St. John's University, New York
Human Resources Policy Manual