University Events provides strategic guidance and event management services for high level, university-wide events hosted by the offices of the president, provost, advancement, and mission. University Events collaborates with these areas to develop events and programs that support the University’s priorities and mission, reflect positively on the University’s image, and foster relationships with students, alumni, donors, employees, board members, and other friends of the University.
The event team provides a variety of pre-event management services including strategy and logistics, protocol, scheduling, budget management, target audience development and mailing data, coordination and scheduling of communications, program design, venue selection and management, vendor selection and contract negotiations, menu planning, reservations, and seating charts. The Office of University Events seamlessly executes all aspects of an event including program participant/speaker/honoree management, management of program timelines, scripts and movement, special requests, staff and volunteer management, on-site event management, as well as post event analysis.
Managing over 100 ceremonial and advancement events and meetings, ranging in size from 25 to 20,000 attendees, the Office of University Events ensures academic tradition is maintained and event protocol is followed. University-wide events for which the team is responsible include: commencements, convocations, induction and award ceremonies, University Christmas Mass and reception, dignitary visits, academic attire distribution, dedications, groundbreakings, Investitures/Installations, anniversary celebrations, fundraising and donor events, Alumni events, Board of Trustees international meetings, mailing of the University’s Christmas card, and other significant high level events.
University Events also maintains the academic attire inventory, presidential honors and awards inventory, records of awards and honors and the archives of citations and other ceremonial materials.
The event team also works in an advisory capacity with other departments to ensure consistency and quality in event management and execution. For more information, please contact University Events at x6365.
For internal mailing data and label requests, please contact University Events at x6365.
Marillac Hall, 210
8000 Utopia Parkway
Queens, New York 11439
University Events - Main Lines
718-990-7588 Commencement Information
718-990-3118 Investiture Information